ApproveThis manages your VentiPay Integration approvals.

Why Approval Workflows and Payments Belong Together

Let’s cut to the chase: financial approvals suck when they’re manual. Someone creates an invoice. It gets lost in Slack. The CFO forgets to check email. Accounting misses a deadline. Suddenly, you’re stuck with late fees or worse – a vendor threatening to pause services. This is where ApproveThis and VentiPay become your tag team against chaos.

VentiPay handles the money moves – processing payments, managing subscriptions, and tracking invoices. ApproveThis handles the decisions – who needs to sign off, when, and under what conditions. Connect them through Zapier, and you’ve got a system where payment triggers kick off approval workflows automatically. No more chasing down signatures or wondering where things stand.

How This Integration Actually Works (Without the Tech Jargon)

Here’s the simple version: When something happens in VentiPay (like a new invoice), Zapier tells ApproveThis to start an approval workflow. Approvers get notified, review details, and click approve/reject – either in ApproveThis or straight from their email. Once decided, the result can flow back to VentiPay or wherever else you need it.

The magic? Your approvers don’t need VentiPay licenses. If you’re working with external clients or contractors, they can approve invoices or subscription changes without getting access to your payment systems. No extra seats, no security risks – just faster decisions.

Real Use Cases That Actually Matter

1. Invoice Approvals That Don’t Slow Down Payments

Scenario: A mid-sized retail company gets 200+ vendor invoices monthly through VentiPay. Their old process? Accounts payable manually forwarded PDFs to department heads, who’d occasionally remember to reply.

With the integration:
- VentiPay detects a new invoice
- ApproveThis automatically routes it to the right manager based on vendor category
- If approved, VentiPay processes payment. If denied, the vendor gets notified.
Why it works: Approval thresholds auto-approve small recurring charges, while larger ones get escalated. Vacation delegation ensures someone’s always available to sign off.

2. Loan Application Reviews That Don’t Bottleneck Growth

Scenario: A fintech startup uses VentiPay to handle loan repayments but struggles with internal validation of new loan requests. Underwriters waste time sorting through applications in spreadsheets.

With the integration:
- New loan applications in VentiPay trigger approval workflows in ApproveThis
- Risk managers review key metrics (credit score, loan amount) directly in approval requests
- Approved loans auto-move to processing; denied ones trigger customer notifications
Why it works: Sequential approvals ensure compliance checks happen in order. Calculated fields flag high-risk loans based on custom formulas.

3. Subscription Changes That Don’t Require 17 Slack DMs

Scenario: A SaaS company uses VentiPay for recurring billing. Every time a sales rep upgrades a customer’s plan, finance needs to verify the contract terms – leading to endless back-and-forth.

With the integration:
- Subscription changes in VentiPay create approval tasks in ApproveThis
- Finance reviews new terms against Salesforce data (connected via another Zap)
- Once approved, VentiPay updates the subscription automatically
Why it works: Custom workflows require sales directors to approve discounts over 15%. Real-time tracking lets customer success teams see when upgrades clear.

Setting This Up Without Losing Your Mind

You’ll need:
1. ApproveThis and VentiPay accounts
2. A Zapier login (their free plan works for basic workflows)
Steps:
- Create a new Zap with VentiPay as the trigger (like “New Invoice”)
- Select ApproveThis as the action (“Create Approval Request”)
- Map VentiPay data (invoice amount, vendor) to ApproveThis fields
- Test with a real invoice to ensure approvers receive everything they need
Total setup time: 12 minutes if you’ve done this before. 25 if you’re double-checking every step.

Who Benefits? (Spoiler: More Teams Than You’d Think)

Finance Teams

Close books faster by linking payment approvals directly to your ERP system. Automatically archive approved invoices in tools like QuickBooks – no more manual uploads.

Operations Teams

Stop being the messenger between departments. When procurement requests new vendor payments through VentiPay, ApproveThis handles the internal approvals before Operations ever gets involved.

IT Teams

Fewer tickets about “lost approvals.” Since everything’s tracked in ApproveThis, audits are straightforward. Plus, no need to build custom integrations – Zapier handles the heavy lifting.

Features You’ll Actually Use (No Bloat Here)

While testing this integration, three ApproveThis features stood out:
- Email approvals: CFOs can approve $50k invoices from their phone without logging into another system.
- Conditional routing: Send international payments to legal for compliance checks first.
- Real-time dashboards: See which invoices are stuck and who’s holding things up.

The Bottom Line: This Isn’t Just About Saving Time

Automating VentiPay approvals with ApproveThis fixes process issues you’ve tolerated for years. It’s about:
- Reducing late payment penalties
- Stopping subscription errors before they bill
- Giving auditors a clear paper trail
All while letting people work how they want – in email, Slack, or your existing apps.

Ready to stop playing approval tag? Register for ApproveThis or schedule a demo. We’ll show how to connect it to VentiPay in under 10 minutes – coffee break included.