ApproveThis manages your OrderOut approvals.

Two Platforms, One Powerful Workflow

Modern restaurants face a double challenge: managing a flood of third-party delivery orders while maintaining quality control. OrderOut solves the first problem by centralizing orders from UberEats, DoorDash, and other platforms into your POS system. ApproveThis tackles the second by adding guardrails to your operations through structured approval workflows. Together through Zapier, they create an automated safety net that lets kitchens scale without chaos.

Why This Integration Matters

Food delivery isn't just about accepting orders – it's about executing them profitably. The ApproveThis-OrderOut connection ensures every incoming order meets your operational requirements before hitting the kitchen. Managers gain oversight without micromanaging, while staff follows consistent processes even during Friday night rushes.

Key Business Benefits

Prevent Costly Mistakes: Auto-flag orders exceeding ingredient budgets or requiring special handling before preparation begins. A $500 catering order through DoorDash might need manager sign-off, while routine meals get auto-approved.

Adapt to Peak Demand: Use approval thresholds to automatically escalate large orders during busy periods. A food truck could auto-approve single meals but require owner approval for group orders over 10 items when near capacity.

Streamline Multi-Location Operations: Corporate teams can set company-wide approval rules in ApproveThis while letting local managers handle exceptions. No more $200 Postmates orders accidentally approved at a location that closed early.

Real-World Use Cases

High-Volume Restaurant Chains

A regional pizza franchise uses OrderOut to manage 3,000+ weekly delivery orders across 12 locations. Their Zapier integration with ApproveThis automatically:

• Flags orders exceeding $300 for area manager approval
• Routes gluten-free requests to certified kitchen staff
• Delays time-sensitive orders when locations hit capacity

Approval Groups in ApproveThis ensure backup managers review requests if primary approvers are busy during rush hours.

Meal Prep Services

A subscription-based keto meal company connects their Wix orders through OrderOut. ApproveThis calculates nutritional totals using Calculated Fields, automatically holding orders that deviate from prescribed macros. Dietitians receive email-based approvals to review modifications without logging into the POS.

Catering Companies

When large orders come through UberEats for Business, ApproveThis triggers contract reviews and equipment checks. The Vacation Delegation feature ensures no delays if the catering manager is off-site – requests automatically reroute to their sous chef.

Technical Setup Made Simple

Connecting OrderOut and ApproveThis takes 15 minutes through Zapier:

1. Create a Zapier account
2. Set OrderOut as the trigger app for "New Order" events
3. Select ApproveThis as the action app with "Create Request"
4. Map OrderOut data fields to ApproveThis templates

Pro Tip: Use ApproveThis' Conditional Logic to customize workflows based on order type. For example, apply different approval rules for bar orders vs. food orders in a brewpub.

Cross-Team Impact

Kitchen Teams

Line cooks receive approved orders with prep notes automatically pulled from OrderOut. No more deciphering handwritten modification requests during busy shifts.

Management

General managers use ApproveThis' Real-Time Tracking dashboard to monitor order approval SLAs. If Friday night approval rates drop below 90%, they temporarily adjust thresholds to maintain kitchen throughput.

Finance Teams

Controllers set approval rules blocking orders from non-whitelisted vendors. At month-end, they export approval logs from ApproveThis to reconcile with OrderOut transaction reports.

Critical Features in Action

Email-Based Approvals: Suppliers reviewing large ingredient orders don't need POS access – they can approve/deny requests directly from Gmail.

Approval Thresholds: Automatically approve 95% of routine orders while flagging outliers. A coffee shop could auto-OK orders under $50 but require manager review for larger catering requests.

Audit Trails: Every approved/denied order in ApproveThis includes timestamps and notes from OrderOut. Essential for resolving disputes with delivery platforms.

Why This Beats Manual Processes

Relying on Slack approvals or paper tickets creates chaos during dinner rushes. Last week, a Chicago gastropub using this integration handled 47 simultaneous Grubhub orders without a single mistake – because their approval rules automatically:

• Prioritized orders based on promised delivery times
• Assigned complex orders to senior chefs
• Paused acceptance when the kitchen hit 80% capacity

Getting Started

First, ensure you have:

1. An active OrderOut account connected to your POS

2. ApproveThis set up with your approval hierarchy

From there, build your first Zapier automation in three testable phases:

Phase 1: Route all new orders through a basic ApproveThis workflow

Phase 2: Add conditional logic based on order size/dietary requirements

Phase 3: Implement automatic escalations during peak hours

The Bottom Line

OrderOut ensures you catch every potential order. ApproveThis ensures you profitably fulfill them. Combined through Zapier, they remove the guesswork from delivery operations – no more "Did someone approve that 50-person order?" moments during the lunch rush.

For teams using 3+ delivery platforms, this integration pays for itself in reduced errors alone. One Miami beach club reduced comped meals by 62% in Q1 after implementing approval checks on modified orders.

Next Steps

See the integration in action:

1. Register for ApproveThis (free 14-day trial)

2. Connect your POS to OrderOut

3. Book a live demo to design custom approval workflows for your menu items

Within 48 hours, you could be auto-approving 80% of orders while strategically reviewing the 20% that impact margins and customer satisfaction.