ApproveThis manages your HRMLabs Integration approvals.

When HR Meets Approval Automation, Magic Happens

Let’s cut to the chase: HR teams using HRMLabs are already ahead of the game. They’ve automated payroll, streamlined employee records, and maybe even ditched the filing cabinet. But here’s where things get stuck – every time someone requests time off, submits expenses, or needs a schedule change, your team’s right back to playing email tag or chasing down managers for signatures. That’s where ApproveThis comes in.

ApproveThis isn’t another HR tool. It’s the missing link that turns HRMLabs from a system of record into a system of action. We handle the decision-making bottlenecks you didn’t realize were slowing you down. Connect both platforms through Zapier, and suddenly, every HR process that needs a “yes” gets one faster – without the meetings, the forwarded emails, or the “I thought you approved this?” conversations.

Why This Combo Works (Besides the Obvious)

HRMLabs keeps employee data tidy. ApproveThis keeps decisions moving. Together, they’re like caffeine for your HR ops. Here’s what you’re really getting:

No More Approval Black Holes

HRMLabs triggers an action (like a new leave request), Zapier shoves it into ApproveThis, and the right person gets a decision-ready summary in their inbox. Approve/reject with one click. No logins. No digging through files. For companies with 50-5,000 employees, this is how you scale without hiring three more HR associates.

Approvals That Actually Follow Policy

Your employee handbook isn’t decoration. ApproveThis enforces it automatically. New schedule change? Routes to the department head first, then HR if over 10 hours. Expense report? Auto-approve anything under $500, escalate the rest. Vacation request during blackout dates? Denied instantly. You set the rules once, then forget about micromanaging.

The License Hack Everyone Misses

Here’s the kicker: approvers don’t need an HRMLabs license. Just an email address. That means contractors, external partners, or execs who haven’t logged into HRMLabs since 2019 can still approve requests. No extra seats, no added costs, no “I forgot my password” delays.

Real-World Use Cases That Don’t Suck

These aren’t hypothetical scenarios. These are actual workflows we’ve seen companies run after ditching their manual approval processes:

Attendance Tracking That Doesn’t Require a Babysitter

Scenario: A retail chain uses HRMLabs to track hourly staff attendance. Problem? Store managers “approve” timecards via sticky notes. Solution: When HRMLabs logs a new attendance entry, ApproveThis pings the regional manager if hours exceed 40/week. They approve/deny via email, and HRMLabs auto-updates payroll.

Who this helps: Retail, hospitality, healthcare – any industry where overtime costs sneak up on you.

New Hire Onboarding That Doesn’t Embarrass You

Scenario: A tech startup uses HRMLabs for onboarding. Problem? IT never sets up laptops until HR nags them. Solution: New employee in HRMLabs? ApproveThis triggers a multi-step request – HR verifies docs, IT confirms equipment setup, manager assigns training. All before day one.

Who this helps: Fast-growing companies where new hires outpace process maturity.

Leave Requests That Respect the Chain of Command

Scenario: A manufacturing company’s HRMLabs gets flooded with PTO requests. Problem? Supervisors ignore them until the day before. Solution: ApproveThis routes requests based on type – sick leave goes straight to HR, vacation needs team lead approval first. Denied requests explain why via auto-email.

Who this helps: Organizations with complex leave policies (FMLA, sabbaticals, etc.) or union rules.

Payment Approvals That Keep Finance Happy

Scenario: A nonprofit uses HRMLabs for staff reimbursements. Problem? The finance team manually checks every submission against budgets. Solution: ApproveThis auto-approves expenses under $200, sends others to budget owners. Once approved, HRMLabs processes payment. Declined? Automatically notifies submitter with missing info.

Who this helps: Any team where budget owners change quarterly or are external to HR.

Schedule Changes Without the Revolt

Scenario: A logistics company’s HRMLabs handles driver schedules. Problem? Dispatchers make changes without depot approval. Solution: New schedule in HRMLabs? ApproveThis requires depot manager sign-off. Approved changes sync back automatically. Denied? Logged with reasons for compliance.

Who this helps: Industries with shift bids, union drivers, or DOT compliance needs.

Setting This Up Isn’t Rocket Science

If you’ve used Zapier before, this’ll take 12 minutes. If not, maybe 20. Here’s the play-by-play:

1. Connect HRMLabs to Zapier: Use HRMLabs’ Zapier integration (they’ve got one – here’s their setup guide if you need it).
2. Choose Your Trigger: Pick an HRMLabs event – new leave request, attendance entry, etc.
3. Plug in ApproveThis: Select “Create Request” in ApproveThis via Zapier. Map the fields (e.g., HRMLabs’ “Total Hours” becomes ApproveThis’ “Amount”).
4. Set Approval Rules: Back in ApproveThis, configure who approves what. Add thresholds, escalations, or auto-approvals here.

Done. Now approvals flow like they should – no coding, no consultants, no “wait, why is this taking so long?”

Different Teams, Same Time Saved

This isn’t just an HR win. Approval bottlenecks screw up everyone’s day. Here’s the breakdown:

For HR Teams

You stop being the approval middleman. No more forwarding emails or explaining where the “approve” button is. Policies auto-enforce themselves. And when audits happen? Every decision is logged with timestamps and reasons.

For Finance

Budget holders actually see requests before the money’s spent. Auto-escalation means nothing slips through. Plus, ApproveThis’ calculated fields can flag expenses that exceed department budgets before they’re even submitted.

For Operations

Managers approve/deny from their phones during rounds. Schedule changes get handled before shift start. And if someone’s OOO? ApproveThis’ vacation delegation automatically reroutes requests to the backup.

For IT

Fewer tickets about “Where’s my approval?” Integrations mean less custom work. Plus, since ApproveThis lives in Zapier, you’re not building API connections from scratch.

This Isn’t Just About Saying “Yes” Faster

Yeah, speed matters. But the real win is consistency. ApproveThis + HRMLabs ensures every decision follows policy – whether you’re reviewing a $50 reimbursement or a month-long sabbatical. No exceptions, no favoritism, no “I didn’t know the rule.”

And because approvers don’t need to log into yet another system, compliance actually happens. (How many policies are ignored because the approval process is a pain? Be honest.)

Bottom Line: Approval Workflows Shouldn’t Be a Full-Time Job

If your HR team spends more than 20% of their week chasing approvals, you’re doing it wrong. ApproveThis + HRMLabs fixes that. It’s not flashy AI or blockchain. It’s practical automation for companies that have outgrown email approvals but don’t need an enterprise suite.

Ready to stop being a human routing bot? Register for ApproveThis or grab a demo. We’ll show you how to connect the dots in under an hour. Your HR team (and their sanity) will thank you.