ApproveThis manages your Staykeepers Integration approvals.

Why Approval Automation Matters for Property Teams

Modern property management requires balancing rapid guest acquisition with rigorous financial controls. While Staykeepers excels at capturing residential leads and managing reservations, ApproveThis brings military-grade approval governance to the equation. Together through Zapier, these platforms create closed-loop workflows that prevent booking errors, maintain compliance, and keep portfolios profitable.

Consider the friction points this integration eliminates: manual approval requests for discounted rates sitting in email inboxes, last-minute reservation changes bypassing revenue managers, or maintenance approvals delaying unit readiness. By connecting Staykeepers' real-time reservation data with ApproveThis' configurable approval logic, teams gain both speed and oversight.

How These Platforms Complement Each Other

Staykeepers specializes in optimizing guest journeys - from initial inquiry to signed lease. Its strength lies in lead capture, availability management, and tenant communication. However, many property management decisions require human judgment: approving custom lease terms, authorizing amenity upgrades, or signing off on occupancy exceptions.

ApproveThis adds structured decision-making exactly where Staykeepers' automation ends. Through Zapier integrations, reservation events in Staykeepers can trigger tailored approval workflows in ApproveThis. Property directors maintain control without micromanaging, while front-line staff get faster decisions through automated routing.

Key integration benefits include:

• Automatic creation of approval tickets for reservations exceeding price thresholds
• Instant escalation of high-risk lease amendments to legal teams

Real-World Use Cases

1. New Reservation Approvals

When a Staykeepers reservation triggers based on custom criteria (like extended stays or corporate housing requests), ApproveThis automatically routes approval tasks. A vacation rental company could require owner approvals for bookings over 30 days. The workflow:

1. Guest submits reservation request in Staykeepers
2. Zapier detects booking duration over 30 days
3. ApproveThis creates approval task for property owner
4. Owner approves/denies via email without logging into any system
5. Status syncs back to Staykeepers automatically

This prevents overbooking conflicts while maintaining owner relationships - critical for property managers juggling multiple stakeholders.

2. Updated Reservation Governance

Reservation changes often create revenue risks. A student housing provider using Staykeepers could automate approval checks when tenants request room upgrades. The moment a tenant modifies their reservation:

1. Staykeepers triggers Zapier for rate change over $200/month
2. ApproveThis routes task to regional manager
3. Manager reviews occupancy impact in dashboard
4. Decision syncs to Staykeepers, updating tenant portal

This protects against margin erosion while enabling staff to offer upsells confidently.

Specialized Features for Property Workflows

ApproveThis includes several capabilities specifically valuable for Staykeepers users:

Approval Thresholds: Auto-approve rate changes under 5% but require VP sign-off for larger discounts. Perfect for balancing sales agility with portfolio-wide rate integrity.

Vacation Delegation: Critical when approvers like property owners are unavailable. Automatically reroute tasks to backup contacts after 24 hours - no more stalled reservations during peak seasons.

Calculated Fields: Dynamically determine needed approvals based on Staykeepers data. Example: Require additional signatures if a corporate housing request exceeds both budget and duration thresholds.

Email Approvals: External partners like cleaning contractors can approve maintenance requests directly from inboxes - no software training required.

Implementation Guide

Connecting Staykeepers and ApproveThis takes under 15 minutes through Zapier:

1. Create Zapier account (if needed) at zapier.com
2. Choose Staykeepers as trigger app
3. Select "New Reservation" or "Updated Reservation" event
4. Connect ApproveThis as action app
5. Map Staykeepers fields to ApproveThis request template
6. Test with sample reservation data

Pro Tip: Use ApproveThis' conditional logic to only create approval tasks when specific criteria are met - like reservations over $10k or lease terms exceeding standard lengths.

Cross-Functional Benefits

Operations Teams

Front desk staff gain clarity through ApproveThis' audit trails - no more guessing who approved problematic reservations. Automated reminders prevent approval bottlenecks during shift changes.

Finance Departments

CFOs appreciate automatic holds on high-risk reservations until proper approvals. Real-time dashboards show pending decisions impacting monthly forecasts.

Asset Managers

Portfolio-wide approval patterns become visible through ApproveThis reports. Identify properties needing policy adjustments based on frequent exception requests.

Why This Integration Wins

Unlike clunky property management suites, this best-of-breed approach lets teams:

• Keep using Staykeepers' optimized lead tools
• Add approval governance without custom development
• Maintain relationships with external approvers (owners, contractors)

The email-based approvals prove particularly valuable for vacation rental managers coordinating with absent owners. Approvers simply reply to emails - no app logins required.

Getting Started

Property teams using Staykeepers can deploy ApproveThis in three steps:

1. Register for ApproveThis (14-day free trial)
2. Connect to Staykeepers via Zapier using guide above
3. Build first workflow around high-risk reservation scenarios

For complex portfolios, request a custom demo to model multi-property approval chains.