ApproveThis manages your Review Judge Integration approvals.

Why Approval Workflows Matter for Review Management

Businesses that rely on client reviews face a critical challenge: balancing speed with control. You need to collect feedback quickly to build credibility, but one misplaced negative review can damage your reputation. This is where combining ApproveThis (approval automation) and Review Judge (review management) creates a strategic advantage. Together, they turn subjective decisions into standardized processes while keeping teams aligned.

Review Judge helps law firms and service businesses automate review collection while filtering out potentially harmful feedback. ApproveThis adds structure to the decisions surrounding these campaigns – which clients get review requests, when campaigns launch, or how to handle exceptions. Through Zapier, these platforms sync data and triggers to create closed-loop workflows that eliminate manual handoffs.

Key Integration Benefits

When connected via Zapier, ApproveThis becomes the decision hub for Review Judge’s review campaigns. Here’s what this means in practice:

• No More License Headaches: External partners or clients can approve requests via email without needing a Review Judge login – ideal for multi-firm collaborations.
• Conditional Campaigns: Automatically pause review requests if a client’s case status changes or approval thresholds aren’t met.

For example, a law firm using both tools could set rules like: "Only send review invitations to clients whose cases were closed in the last 14 days AND received a satisfaction score above 8/10." ApproveThis enforces these criteria, while Review Judge handles the outreach.

Real-World Use Cases

1. Accelerating Client Onboarding for Law Firms

When a new client is added to Review Judge, ApproveThis can trigger a compliance check. Legal teams often require conflict checks or intake form reviews before adding clients to review campaigns. A Zapier automation between the two systems ensures no client enters the review pipeline without proper sign-off.

Workflow Example:

New client added in Review Judge → ApproveThis sends intake documents to the managing partner → If approved, client is enrolled in automatic review campaigns. If denied, the case is flagged for follow-up.

This prevents situations where sensitive cases inadvertently receive public review requests.

2. Campaign Launch Approvals

Marketing teams often juggle multiple review campaigns with varying approval requirements. A campaign targeting Google Reviews might need legal approval, while Yelp campaigns require regional manager sign-off. ApproveThis’ conditional routing ensures the right stakeholders review each campaign type before it goes live in Review Judge.

How It Works:

Create a campaign in Review Judge → ApproveThis detects the campaign type via Zapier → Routes to legal if compliance flags exist, or to marketing leadership if budget exceeds $5k → Upon approval, Review Judge automatically activates the campaign.

This eliminates back-and-forth emails and keeps campaigns on schedule.

3. Escalating Negative Feedback

While Review Judge filters out public negative reviews, internal teams still need to address client concerns. When a negative private feedback is received, ApproveThis can trigger a corrective action workflow:

Negative feedback in Review Judge → ApproveThis creates a task for the account manager → If unresolved in 48 hours, escalate to senior leadership → Log resolution in both systems.

This transforms raw feedback into accountable processes without manual tracking.

Setup Guide: Connecting ApproveThis and Review Judge

Step 1: Create a Zapier Account (free tier available).

Step 2: Choose a trigger event. Common options:

• “New Client Added” in Review Judge → “Create Approval Request” in ApproveThis
• “Campaign Created” in Review Judge → “Multi-Step Approval” in ApproveThis

Step 3: Map critical data fields between systems. For client approvals, ensure Review Judge’s client ID syncs with ApproveThis’ custom fields for tracking.

Step 4: Configure approval rules in ApproveThis. Set thresholds (e.g., auto-approve campaigns under $1k), assign approver groups, and enable email/SMS notifications.

Step 5: Test with a live campaign. Use Review Judge’s sandbox mode if available, or create a test client/campaign to validate the workflow.

Team-Specific Advantages

Legal Teams

Reduce risk by embedding compliance checks into review campaigns. ApproveThis’ audit trails provide documentation if disputes arise, while conditional logic ensures high-risk clients get elevated scrutiny.

Marketing Teams

Launch campaigns faster with parallel approvals. While legal reviews disclaimers, marketing leads can simultaneously approve creatives – all within the same workflow.

Operations Leaders

Gain visibility into bottlenecks. ApproveThis’ dashboard shows pending review campaign approvals alongside other workflows, helping teams prioritize tasks that block revenue-generating activities.

Beyond Basic Approvals: Advanced Features

While the Zapier integration handles data passing, ApproveThis adds nuanced control:

Calculated Fields: Automatically flag campaigns needing legal review based on client location or service type. For instance, if Review Judge tags a client as “medical malpractice,” add a mandatory legal approval step.

Vacation Delegation: Prevent campaign delays when approvers are out. If a marketing director is unavailable, ApproveThis temporarily reassigns their approvals to a deputy.

Approval Thresholds: Auto-approve routine campaigns (e.g., monthly client check-ins) while routing exceptions (custom messaging, new platforms) for human review.

Common Pitfalls to Avoid

Don’t: Over-automate sensitive decisions. Use ApproveThis’ conditional logic to require manual review for high-stakes clients or large campaigns.

Do: Sync status updates back to Review Judge. When an approval is denied, update the client’s record to prevent accidental campaign triggers.

Don’t: Assume one-size-fits-all workflows. Legal teams may need sequential approvals (first associate, then partner), while marketing might prefer consensus-based decisions.

Getting Started

The ApproveThis-Review Judge integration isn’t just about cutting steps – it’s about ensuring every review and campaign aligns with your business rules. Whether you’re a law firm managing client reputations or a marketing agency launching dozens of campaigns, this pairing turns subjective judgments into trackable processes.

Ready to streamline your review management? Start a free ApproveThis trial or request a custom demo to see how approval automation works with your Review Judge account.