ApproveThis manages your Skilljar Integration approvals.

Let’s cut to the chase: approvals suck. But training matters. Between compliance requirements, partner certifications, and employee onboarding, you’re stuck managing a never-ending stream of “Hey, can you sign off on this?” requests. That’s where connecting Skilljar’s training platform with ApproveThis’s approval automation changes the game.

Why This Combo Works (And Why Spreadsheets Don’t)

Skilljar handles the training delivery. ApproveThis handles the decision-making bureaucracy. Together, they create closed-loop processes where completed courses trigger approvals automatically, and approvals unlock real business outcomes. No more chasing down managers in Slack or digging through inboxes for that one “Approved” email.

The Nuts and Bolts of the Integration

Through Zapier, Skilljar can send data to ApproveThis when key events happen – like a course completion or new enrollment. ApproveThis then routes those triggers through your pre-built approval workflows. Approvers get email notifications (they don’t even need a Skilljar login), click approve/reject, and the result feeds back into your systems. Simple, but stupidly effective.

Three Ways This Saves Actual Time

1. Certifications That Actually Get Processed

Picture a healthcare compliance team. Every HIPAA training completion in Skilljar auto-generates an approval request in ApproveThis. The compliance officer reviews attendance data, clicks approve, and the system automatically updates the employee’s certification record. No PDF attachments. No “Did you get my email?”

2. Enrollment Approvals That Don’t Bottleneck

Your sales team wants instant access to that new product training? Set a rule: any enrollment in advanced technical courses triggers a manager approval in ApproveThis. If denied, the rep gets an automated explanation. If approved, Skilljar grants immediate course access. No more guessing who’s cleared for what.

3. Audit Trails You Can Actually Trust

When Partner A claims they completed their mandatory security training, you’re not digging through Skilljar logs and email threads. The approval history in ApproveThis shows exactly who signed off, when, and with what comments. Bonus: set expiration dates on approvals to auto-flag recertification needs.

What Makes This Different From “Just Using Zapier”

Zapier connects apps. ApproveThis adds human decisions to those connections. Instead of just moving data from A to B, you’re inserting conditional logic:

• Auto-approve routine trainings under $500
• Escalate compliance issues to legal automatically
• Require 2/3 managers to sign off on leadership courses

Plus, ApproveThis’s delegation features mean approvals never get stuck because someone’s on PTO – the system reroutes requests automatically.

Real Teams Using This Right Now

HR & Compliance

A financial services company automates FINRA continuing education approvals. Completed courses in Skilljar trigger ApproveThis workflows that:

• Check against licensing expiration dates
• Route to compliance officers based on regional regulations
• Auto-update their HRIS system upon approval

Channel Sales Teams

A SaaS company requires partners to complete product training before deal registration. ApproveThis:

• Triggers on Skilljar course completions
• Routes to both the partner manager and product team
• Approval automatically grants deal registration access in Salesforce

Internal IT

New engineers need manager approval before accessing advanced cloud security courses. The workflow:

• Blocks Skilljar enrollment until approved
• Requires justification if denied
• Tracks all approvals for audit purposes

Setting This Up Without Losing Your Mind

Connect Skilljar to ApproveThis in Zapier in three steps:

1. Choose your trigger (Course Completion, New Enrollment, etc.) in Skilljar
2. Map the key data points to ApproveThis’s request fields
3. Build approval rules in ApproveThis based on that data

Pro tip: Use ApproveThis’s calculated fields to auto-flag exceptions. For example, if a course score is below 80%, require VP-level approval.

The Hidden Perks You’ll Actually Care About

Beyond the obvious time savings:

• External Approvers: Clients or partners can approve training requests without getting a Skilljar license
• Budget Control: Auto-reject training requests that exceed department budgets
• Compliance Proof: Every approval includes IP logging and digital signatures

When This Isn’t Magic (But Still Better Than Email)

This integration won’t fix poorly designed training programs. But it will surface exactly where bottlenecks happen. If approvals for security trainings always get stuck at the CISO, maybe the course needs to be shorter. If partner enrollments get rejected 80% of the time, maybe your prerequisites are unclear.

Getting Started Without the Sales Pitch

If you’re already using Skilljar, ApproveThis offers a free trial with pre-built templates for training approvals. Their Zapier integration takes about 15 minutes to configure. Or book a 10-minute demo to see how other training teams set this up.

Either way, stop letting approval chaos undermine your learning programs. This isn’t about fancy tech – it’s about finally having proof that people did what you asked them to do.