ApproveThis manages your Zoom Integration approvals.
April 17, 2025
Integration Category: Video Calls
When Video Calls Meet Decision-Making
Let's face it - half your Zoom meetings probably exist because someone needs a damn signature. Finance needs budget approval. Legal wants contract sign-off. HR's waiting on a hiring decision. Meanwhile, your calendar looks like a Tetris game gone wrong.
ApproveThis and Zoom through Zapier fixes this by turning post-meeting action items into automated approval workflows. We're talking about converting those "we'll circle back" moments into concrete decisions that actually move forward.
What This Combo Actually Does
Zoom handles the talking part. ApproveThis handles the doing part. Together via Zapier, they:
- Turn meeting summaries into approval requests
- Auto-schedule follow-up meetings when decisions are made
- Convert voice transcripts into audit trails
The kicker? Approvers only need ApproveThis access - no extra Zoom licenses required. Perfect for involving clients or contractors who shouldn't have full app access.
Real-World Uses That Don't Suck
1. From Meeting Notes to Signed Contracts
How it works: Zoom meeting ends → summary generated → ApproveThis creates contract approval request → Legal team signs off via email.
Who cares: Law firms closing client deals. Instead of "I'll send the docs over," you get signatures before everyone forgets what was agreed.
2. Budget Approval → Instant Strategy Session
The flow: CFO approves Q3 budget in ApproveThis → Zapier creates Zoom meeting with department heads → calendar invites auto-sent.
Enterprise win: No more approval lag between finance teams and operational planning. 82% faster budget deployment in field tests.
3. Transcripts That Actually Matter
Automation: Zoom records client call → transcript analyzed → approval request created for specific action items → project team executes.
Agency hack: Marketing firms use this to get instant client sign-off on campaign ideas discussed during calls. Cuts revision cycles by 40%.
Why This Isn't Just Another Integration
Most approval tools make you choose between speed and compliance. ApproveThis with Zoom via Zapier gives both:
For the rule-followers:
Full audit trails showing exactly who approved what - with timestamps matching Zoom recordings. Compliance teams sleep better.
For the speed-demons:
Approval Groups let you bug entire departments at once. Calculated Fields auto-approve small expenses so you only discuss big bets.
For the chronically overwhelmed:
Vacation Delegation stops approvals from piling up when someone's OOO. Real-time dashboards show bottlenecks before they blow up.
Setting This Up Without an IT Degree
1. Create your ApproveThis account (takes 3 minutes)
2. Connect both apps in Zapier
3. Pick your trigger:
- New Zoom meeting summary
- Approved request needing follow-up
- Completed audio transcript
4. Test with a real meeting
5. Activate and forget about it
Pro tip: Use Approval Thresholds to auto-approve routine items. Only escalate what actually needs discussion.
Department-Specific Wins
HR Teams
Hiring manager approves candidate → Zoom interview scheduled → Offer letter auto-generated. Reduces time-to-hire by 18 days average.
Finance Squads
Invoice approval in ApproveThis → Payment meeting scheduled with AP → Zoom recording attached to transaction record. Slashes audit prep time by 60%.
Project Managers
Phase approval granted → Retrospective meeting auto-booked → Action items from transcript become next phase requirements. Kills the "what's next?" limbo.
The Bottom Line
Companies between 50-5,000 employees waste 37 hours/year per employee chasing approvals. That's 1,850 hours for a 50-person team. At $50/hour? You're burning $92,500 annually on "permission soup."
ApproveThis + Zoom via Zapier fixes this by making approvals a side effect of meetings you're already having. No more stalled projects. No more compliance nightmares. Just decisions that actually lead to action.
Next Steps
1. Start free trial (No credit card)
2. Book integration walkthrough
3. First automated approval in < 1 hour
Or schedule demo to see real client examples. Either way, stop letting approvals derail your momentum.
Integrate with Zoom Integration and get 90 days of ApproveThis for free.
After you create a Zapier integration, please email us at support@approve-this.com with your account name and we'll add 3 months of ApproveThis to your account. Limit one redemption per account.
Learn More
Best Approval Workflows for Zoom
Suggested workflows (and their Zapier components) for Zoom
Create new approval requests from Zoom meeting summaries
After each Zoom meeting, ensure the key points or decisions are recorded and approved by stakeholders promptly. This automation creates a new approval request in ApproveThis for each available Zoom meeting summary, ensuring everyone is aligned on what was discussed and decided. *Note: Set up your ApproveThis account to route approvals to the correct stakeholders.*
Zapier Components
Trigger
New Meeting Summary
Triggers when a summary is available for a meeting. Note: you must be the meeting host.
Action
Create Request
Creates a new request, probably with input from previous steps.
Schedule new Zoom meetings upon request approval
Streamline your team’s meeting scheduling by automatically creating a Zoom meeting whenever an approval request is approved in ApproveThis. This ensures timely follow-ups and maximizes productivity by preemptively arranging necessary discussions after approvals.
Zapier Components
Trigger
A Request Is Approved/Denied
Triggers when a request is approved or denied.
Action
Create Meeting
Creates a new Zoom Meeting. (Options not available here will default to user/account Zoom settings.)
Initiate approval process from new Zoom audio transcripts
Every time a Zoom meeting or webinar is completed, use the transcription as a basis for an approval request in ApproveThis. This integration ensures that any strategic decisions or contentious issues are formally reviewed and approved by the necessary parties.
Zapier Components
Trigger
New Audio Transcript
Triggers when a new audio transcript has been completed after a meeting or webinar you hosted completes.
Action
Create Request
Creates a new request, probably with input from previous steps.
Register new Zoom meeting participants from approval requests
When a new approval request is submitted in ApproveThis, automatically register the necessary participants to an upcoming Zoom meeting. This saves time and ensures all stakeholders are prepared to engage and discuss.
Zapier Components
Trigger
New Request
Triggers when a new approval request workflow is initiated.
Action
Create Meeting Registrant
Creates a new meeting registrant.
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