ApproveThis manages your MFPInTheCloud Integration approvals.

When Approval Meets Automation

Modern businesses face a critical challenge: moving fast without breaking things. ApproveThis and MFPInTheCloud solve this problem at the intersection of decision-making and document processing. Where MFPInTheCloud excels at managing complex file workflows - OCR scans, PDF conversions, and multi-step document processing - ApproveThis adds structure to the human decisions required to keep those workflows moving. Together, they create closed-loop automation where files trigger approvals, and approvals trigger file actions.

Why This Integration Matters

Consider a law firm processing client contracts. MFPInTheCloud can extract key terms via OCR, convert files to searchable PDFs, and route documents. But without ApproveThis, partners waste time chasing email threads to approve final versions. The integration links document readiness to approval workflows, then approval decisions back to filing systems. Legal teams reduce contract cycle times by 40-60% based on similar implementations.

This pattern applies across industries:

• Marketing agencies approving campaign assets
• Manufacturers validating engineering change orders
• Healthcare providers reviewing processed insurance claims

Core Integration Use Cases

1. File-to-Approval Automation

When MFPInTheCloud finishes processing a file (e.g., converting a scanned invoice to digital text), ApproveThis can automatically create an approval request via Zapier. Accounts payable teams then review the extracted data without leaving their email. Approved invoices get paid; rejected ones trigger reprocessing.

Real-world impact: A construction company using this flow reduced invoice approval delays from 14 days to 3 days by linking their document OCR pipeline to financial approvals.

2. Approval-to-Action Workflows

When ApproveThis records an approval decision, Zapier can trigger MFPInTheCloud to take the next action. Example: An approved marketing brochure gets automatically converted to PDF/A format and archived, while denied versions route back to designers with comments attached.

A mid-sized publisher uses this to manage 200+ monthly content approvals, ensuring final files meet print and digital specs before release.

Implementation Made Simple

Setting up the integration requires three steps in Zapier:

1. Connect MFPInTheCloud as a trigger (e.g., "New Processed File")
2. Map key file metadata to ApproveThis request fields
3. Configure approval rules (thresholds, approvers, escalation paths)

Critical advantage: Approvers only need ApproveThis access - no additional MFPInTheCloud licenses required. This makes the integration ideal for collaborating with external partners who shouldn't have full system access.

Team-Specific Benefits

Finance & Accounting

Automate invoice processing by linking MFPInTheCloud's OCR capabilities to ApproveThis' multi-level approval chains. Configure thresholds so small invoices auto-approve, while large ones route to CFOs with calculated risk scores.

Legal & Compliance

Turn contract redlines into approval tasks. MFPInTheCloud tracks version changes, while ApproveThis ensures proper attorney review. Bonus: Use calculated fields to highlight non-standard clauses needing extra scrutiny.

Marketing Operations

Sync campaign asset approvals with DAM systems. When MFPInTheCloud finishes resizing images, ApproveThis routes them to brand managers. Approved assets get published; rejected ones trigger Slack alerts to designers.

IT & Security

Combine ApproveThis' audit trails with MFPInTheCloud's document watermarks. Every accessed file requires approval, with decision records automatically attached to processed documents for compliance reporting.

Advanced Capabilities

Beyond basic approvals, the integration supports:

Conditional Routing: If MFPInTheCloud detects a high-risk document type (e.g., SOC reports), ApproveThis can add extra approvers automatically.

Contextual Decisions: Embed processed file previews in approval emails so approvers never need to log into either system.

Process Audits: Match ApproveThis' decision timestamps with MFPInTheCloud's file version history to identify bottlenecks.

Getting Started

To implement:

1. Create a Zapier account if you don't have one
2. Connect your MFPInTheCloud account
3. Set up ApproveThis triggers/actions based on your use case

Pro tip: Start with a single workflow like invoice approvals before expanding to complex document chains.

Why This Combo Wins

Other approval tools force approvers into yet another portal. ApproveThis meets teams where they work - email, Slack, MS Teams - while maintaining strict process control. MFPInTheCloud handles the heavy lifting of file processing, creating a seamless handoff between system actions and human decisions.

The result? Processes that move at digital speed, without losing human oversight. Marketing teams approve campaign assets 3x faster. Legal departments cut contract cycles by 40%. Finance teams process invoices in days instead of weeks.

Next Steps

Ready to eliminate approval bottlenecks in your document workflows? Start your ApproveThis trial or explore MFPInTheCloud's automation features. For a customized demo showing how the integration works for your industry, contact our solutions team.