ApproveThis manages your FastField Mobile Forms Integration approvals.

When Form Meets Function

Let’s cut to the chase: forms are the necessary evil of business operations. FastField Mobile Forms nails the "capture data anywhere" part. ApproveThis handles the "get people to actually make decisions" part. Together? They turn mobile form submissions into approved actions before your coffee gets cold.

We’re talking about eliminating the black hole where form submissions go to die – you know, the one where field crews submit inspection reports and then… nothing happens for three days. Or where purchase requests get lost in Slack threads. This integration makes sure every form submission does something, and fast.

Why This Combo Works

FastField’s strength is collecting structured data from the field – safety checklists, equipment inspections, service reports. ApproveThis’s job is to route that data to the right decision-makers instantly. Through Zapier, these two platforms hand off tasks like relay runners passing a baton.

Key business wins:

• Field teams keep using FastField like normal – no new apps to learn
• Approvers get requests in their inbox (or Slack, Teams, etc.) – no logging into FastField required
• Managers see real-time approval status without chasing people down

Bonus: External vendors or clients can approve FastField submissions via email without needing a FastField license. You’re not paying for seats just so someone can click “Approve.”

Real-World Use Cases That Don’t Suck

1. Safety Inspections That Actually Get Reviewed

How it works: Field crew submits safety audit in FastField → Zapier triggers ApproveThis to create approval request → Safety manager reviews/approves via email → Approved report auto-saves to SharePoint.

Who needs this: Construction companies, manufacturers, any business with compliance audits. Instead of waiting days for a VP to review inspection photos, get approvals before the crew leaves the site.

Secret weapon: Use ApproveThis’s approval thresholds. If a safety score is 90+/100, auto-approve. Below 70? Automatically escalate to the site director.

2. Purchase Requests That Don’t Require 17 Signatures

How it works: Employee submits FastField purchase form → ApproveThis routes based on amount: $500 goes to department head, $5k+ goes to finance → Approved? PO gets auto-generated in your ERP.

Who needs this: Facilities teams, event planners, anyone dealing with vendors. Kill the “I thought YOU approved this!” emails. Approval chains happen in hours, not weeks.

Pro tip: Use calculated fields in ApproveThis to apply tax/shipping automatically. No more back-and-forth because someone forgot to add 8.25% sales tax.

3. Incident Reports That Trigger Immediate Action

How it works: Store manager submits incident report via FastField → ApproveThis notifies HR AND legal → Both approve → Case gets created in your risk management system.

Who needs this: Retail chains, healthcare, logistics. When a customer injury gets reported, legal needs to review within 24 hours – not “whenever someone checks their FastField login.”

Why it’s better: Vacation delegation in ApproveThis means if the HR lead is out, requests auto-reassign. No more “Sorry, I was OOO” delays.

Setting This Up Without an IT Degree

If you can make a sandwich, you can build this integration:

1. Zapier account: Free tier works
2. Connect FastField: Use your existing login
3. Connect ApproveThis: 2-minute setup
4. Build the Zap: “When new FastField form → Create ApproveThis request”

Most teams get this live in 18 minutes. Seriously – we timed it.

Department-Specific Wins

Operations Teams

Field crews hate paperwork. Make their FastField submissions trigger approvals automatically. Warehouse manager approves a maintenance request? The work order gets created in their system before the crew drives back to the shop.

Finance Teams

AP doesn’t want 47 PDFs emailed to them. Set rules: Under $1k? Auto-approve with a receipt. Over $10k? Require CFO + controller approval. All audit trails live in ApproveThis, searchable by vendor/date/amount.

HR Teams

Onboarding forms that actually get signed. New hire submits I-9 in FastField → HR approves → Docs get saved to payroll system. No more “Where’s Phyllis’s W-4?” chaos.

Why This Isn’t Just Another Integration

Most app integrations just move data. This one moves decisions. FastField captures what happened. ApproveThis handles what needs to happen next. Together, they turn field data into approved actions without manual hacks.

Example: A restaurant chain’s health inspection form in FastField gets submitted. ApproveThis routes it – if critical violations exist, escalate to the district manager. If everything’s green, auto-approve and file it. All before the inspector leaves the parking lot.

No More “Who Has the Login?”

Approvers don’t need FastField access. They get an email, click approve/reject, done. For companies working with external partners (construction contractors, third-party vendors), this is golden. Your cement supplier isn’t going to learn FastField – but they’ll approve invoices from their Gmail.

Common Objections (And Why They’re Wrong)

“We already have approvals in our ERP.” Cool. Does it handle conditional approvals based on form data? Send reminders? Reassign tasks when someone’s on PTO? Didn’t think so.

“We just use email approvals.” How’s that audit trail working out? What happens when Carol forwards an approval to Steve without context? Exactly.

Getting Started

If you’re using FastField and have more than 20 monthly forms, this pays for itself in reduced follow-up time. Start a free ApproveThis trial – connect to FastField in a Zapier zap, and test with one form type. Procurement, safety checks, whatever’s most annoying.

Or book a 12-minute demo where we’ll show how a construction company cut equipment approval time from 6 days to 14 hours. No sales fluff – just the facts.

The Bottom Line

FastField + ApproveThis isn’t about forms or approvals. It’s about closing the loop between data collection and action. For companies tired of “We submitted that weeks ago!” excuses, this is your fix.