ApproveThis manages your MyTime Integration approvals.

Why This Integration Isn’t Just Another Zap

Let’s get one thing straight – nobody wakes up excited about approval processes. But when you combine MyTime’s scheduling muscle with ApproveThis’s decision-making engine, you create something rare: operational processes that actually work for people instead of against them.

MyTime handles appointments, employees, and locations for multi-location businesses. ApproveThis cuts through decision bottlenecks. Together through Zapier, they turn “Hey, can someone approve this?” into a silent background process. For companies scaling from 50 to 5,000 employees, this is how you keep approvals from becoming your growth bottleneck.

Five Ways This Combo Beats Manual Processes

1. Appointment Approvals That Don’t Make Clients Wait

Picture a high-end salon chain where VIP bookings require manager approval. MyTime detects the new appointment > ApproveThis pings the manager via email > approval happens in one click. Client gets confirmed faster, staff avoids playing phone tag.

2. Client Record Updates That Stay Human-Checked

When sales teams in home services companies update client VIP status in ApproveThis, MyTime automatically applies loyalty discounts. No more “Why didn’t my 10% off apply?” calls.

3. Employee Onboarding/OFFboarding That Doesn’t Leak Permissions

HR adds a new mechanic in MyTime? ApproveThis requires service manager approval before shop access gets granted. Terminations trigger immediate approval workflows to deactivate system access.

4. Location Launches That Follow the Playbook

Franchise ops teams approve new location setups in ApproveThis > MyTime auto-creates the location with pre-configured services/staff permissions. Reduces grand opening chaos by 60% for fast-growing chains.

5. Ticket Resolutions That Don’t Come Back to Bite You

When support closes a ticket requiring refunds over $500 in MyTime, ApproveThis forces finance approval before the ticket gets marked resolved. Audit trails built automatically.

Where This Integration Outshines DIY Solutions

Most teams try to hack approvals through email chains or Slack pings. That works until:

• Jennifer from accounting is OOO and your vendor payment stalls
• Three managers think someone else approved the $20k CAPEX request
• Your new location opens with the wrong service menu because steps got skipped

ApproveThis adds structure without rigidity through features like:

• Approval thresholds: Auto-approve routine requests, escalate big decisions
• Delegation: Vacation notices automatically reroute approvals
• Calculated fields: Automatically flag requests needing extra scrutiny

Meanwhile, MyTime keeps client-facing operations smooth. Together via Zapier, they handle the behind-the-scenes handoffs that usually cause mid-sized companies to trip up during growth spurts.

Real-World Playbook for Different Teams

For Operations Managers

Use case: Standardizing multi-location service changes.
Scenario: When a Denver spa location tries to add CBD massage in MyTime, ApproveThis requires regional manager approval + legal team sign-off. Only then does MyTime update the public booking menu.

For Finance Controllers

Use case: Enforcing approval chains on refunds.
Scenario: Any MyTime refund over $250 triggers ApproveThis workflow requiring store manager + finance approval. Approved? MyTime automatically processes it. Denied? Customer gets predefined response.

For HR Directors

Use case: Preventing permission creep.
Scenario: New employee in MyTime? ApproveThis requires department head approval before granting system access. Offboarding triggers immediate access removal approvals.

Setting This Up Without Losing a Week

1. Create a Zapier account (free tier works)
2. Connect MyTime and ApproveThis
3. Choose trigger (e.g., “New Appointment in MyTime”)
4. Set action (“Create Approval Request in ApproveThis”)
5. Map critical fields (amount, requester, dates)
6. Test with low-risk requests first

Pro tip: Use ApproveThis’s calculated fields to auto-flag appointments exceeding 2 hours or employee requests with access to sensitive systems.

Why Your Approvers Will Actually Use This

ApproveThis works where people already live – their inbox. Approvers don’t need MyTime logins (saving you license costs). Decisions happen via email with one-click approve/deny. If someone’s OOO, vacation delegation automatically reroutes requests.

For multi-location businesses, this means:
- Franchisees can’t bypass pricing approvals
- Marketing can’t schedule flash sales without ops sign-off
- Regional managers maintain control without micromanaging

The Silent Benefit: Audit Trails You’ll Actually Use

Every approved/denied decision in ApproveThis logs who approved what, when, and why. Combined with MyTime’s activity history, this creates compliance-ready records. During audits, filter by date, location, or requester instead of scrambling through email archives.

When to Consider This Integration

If any of these sound familiar:
- “Wait, did you get the approval for that?”
- “Why wasn’t Finance looped into this decision?”
- “We lost a client because someone skipped an approval step”
- “Three people approved the same request by accident”

That’s your cue. The Zapier integration between MyTime and ApproveThis works like plumbing – invisible when done right, critical for preventing operational floods.

Bottom Line for Scaling Businesses

Manual approvals work until they don’t. For companies adding locations, services, or staff, combining MyTime’s operational control with ApproveThis’s structured decision-making lets you scale without your approval processes becoming a joke at the next all-hands meeting.

Ready to stop being the approval bottleneck? Get started with ApproveThis – free trial available, no credit card needed. Or book a 15-minute demo to see how it plays with MyTime.