
ApproveThis manages your Gather Integration approvals.
April 17, 2025
Integration Category: Video Calls
Why Your Approval Process Needs a Remote Work Intervention
Let's face it - most approval workflows were designed for a world where you could literally chase someone down the hall. But when your team's scattered across timezones and your "conference room" is a Gather virtual space, waiting for sign-offs feels like watching loading circles spin. This is where 76% of companies with distributed teams report process delays.
ApproveThis isn't just another task manager. It's built for the reality of hybrid work: asynchronous decisions, external stakeholders, and approvals that actually keep pace with your projects. When you connect it to Gather via Zapier, you're not just automating steps - you're creating a system where approvals happen in context, without derailing actual work.
Gather Meetings ≠ Approval Black Holes
Gather's great for collaborative sessions, but critical decisions often get lost in post-meeting chaos. Typical pain points:
- Action items from recordings require 3+ follow-up emails
- External clients can't access internal project tools
- Approval delays bottleneck entire project timelines
ApproveThis fixes this by turning verbal agreements in Gather meetings into trackable, auditable actions. Example: When your product team agrees on a feature update during a Gather huddle, the approval request auto-generates before everyone leaves the virtual room.
Two-Way Automation That Actually Understands Remote Work
The Zapier integration works both ways:
Use Case 1: From Gather Recording to Instant Approval Track
Problem: Marketing agencies wasting hours getting client sign-off on campaign concepts presented in Gather workshops.
Automation: New Gather recording → Auto-create ApproveThis request with video timestamp links + feedback fields.
Why it works: Clients approve/reject via email (no app logins) while internal teams track status in ApproveThis. Legal gets looped automatically if contract terms are mentioned.
Use Case 2: Post-Approval Actions That Don't Requere Another Meeting
Problem: Engineering teams stuck waiting for security reviews before deploying updates discussed in Gather sprint planning.
Automation: ApproveThis approval → Auto-post decision in Gather team space with next-step checklist.
Why it matters: Reduces "what's the status?" messages by 62% according to beta users. Compliance teams love the auto-archive to Google Drive feature.
Setup That Takes Less Time Than Scheduling a Recurring Meeting
1. Connect via Zapier: Create your Zap (takes 8 minutes if you're slow at clicking)
2. Map Key Fields: Link Gather recording IDs to ApproveThis request titles, add conditional logic (e.g., auto-flag budget-related approvals)
3. Test with a Real Meeting: Run a 5-minute Gather standup, let the Zap generate the approval, and reject it yourself to see the denial flow
Pro Tip: Use ApproveThis' calculated fields to auto-calculate project timelines based on approval dates in Gather meeting notes.
Department-Specific Wins (No Fluff)
Client Services Teams
Stop herding cats for creative approvals. Clients get email links to approve directly from the recording timestamp where the mockup was shown. Overdue reminders auto-send from their account manager's email alias.
Compliance & Legal
Every NDAs discussed in Gather onboarding sessions auto-trigger approval chains. Vacation delegation ensures reviews never stall when counsel's OOO. Bonus: Auto-archive to your contract mgmt system.
Remote-First HR Teams
New hire equipment requests approved during Gather orientation get routed to IT, Facilities, and Payroll in sequence. Approval thresholds auto-approve standard requests, flagging only exceptions.
Why This Isn't Just Another Integration
Competitors require approvers to log into yet another portal. ApproveThis works where your team already is:
- Email approvals with one-click decisions (even from mobile)
- Gather chat notifications that don't vanish after 24 hours
- External clients never see your internal tools (but you still get audit trails)
Real-world impact: A SaaS company reduced sales contract approvals from 11 days to 38 hours by embedding ApproveThis links directly in Gather deal rooms.
Objections We Anticipate (And Shut Down)
"We use [Other Tool] for approvals." Cool. Does it auto-create requests from meeting recordings? Handle 14 approvers across 3 timezones? Let external vendors approve without a paid seat? Didn't think so.
"Our process is too complex." Approval thresholds handle tiered approvals automatically. Conditional routing means HR doesn't see engineering requests unless cross-department budgets are involved.
Getting Started Without the BS
1. Sign up for ApproveThis (free 14-day trial, no CC required)
2. Bookmark the Gather integration docs
3. Steal our pre-built Zap templates - they're sitting in your dashboard
Final Tip: Run your next project retro in Gather, use ApproveThis to approve the action items, then watch how much faster shit actually gets done.
Integrate with Gather Integration and get 90 days of ApproveThis for free.
After you create a Zapier integration, please email us at support@approve-this.com with your account name and we'll add 3 months of ApproveThis to your account. Limit one redemption per account.
Learn More
Best Approval Workflows for Gather
Suggested workflows (and their Zapier components) for Gather
Create approval requests for new Gather meeting recordings
Want to ensure every meeting recording is reviewed and approved before sharing widely? This automation does just that by creating an approval request on ApproveThis for every new Gather meeting recording. Ensure compliance and keep track of approvals efficiently. *Note: Ensure the approval workflows on ApproveThis are set up according to your team’s procedures.*
Zapier Components

Trigger
New Meeting Recording
Triggers when a new video recording of a meeting is available.
Action
Create Request
Creates a new request, probably with input from previous steps.
Get notified of Gather meeting recordings when request is approved/denied on ApproveThis
Ensure that only approved meeting recordings are accessed by using this integration. As soon as a request in ApproveThis is approved or denied, get notified about your new Gather meeting recording. Simplify communication within your teams with instant updates. *Note: Set notifications for immediate updates on recording statuses.*
Zapier Components
Trigger
A Request Is Approved/Denied
Triggers when a request is approved or denied.

Action
New Meeting Recording
Triggers when a new video recording of a meeting is available.
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