ApproveThis manages your REV23 Integration approvals.

Why Bother Connecting These Two?

Let’s cut to the chase – if you’re running a tattoo studio, piercing shop, or any business where release forms and client approvals are the difference between smooth operations and legal nightmares, this integration isn’t just “nice to have.” It’s the difference between spending your time designing killer tattoos versus chasing down managers for signatures.

REV23 handles the gritty details: client intake, session tracking, and generating those all-important release forms. ApproveThis does one thing extremely well: getting the right people to say “yes” or “no” fast. Connect them through Zapier, and you’ve got a system where client data flows automatically into approval workflows – no copying, no chasing, no liability from missed signatures.

The Nuts and Bolts of How This Works

REV23 becomes your source of truth for client details. ApproveThis becomes your bouncer at the door – nothing happens without proper authorization. Here’s where it gets real:

For the Compliance-Obsessed (And You Should Be)

Every new client in REV23 can trigger an approval chain in ApproveThis. Think: automatic manager reviews for minors getting piercings, or VIP clients requesting off-menu designs. Approvers get email notifications with key details pulled from REV23 – no need to log into another system. They click “approve” or “deny,” and that decision automatically updates both platforms.

Release Forms That Actually Protect You

When REV23 generates a release form, ApproveThis can require artist leads or shop managers to confirm they’ve verified IDs, discussed aftercare, or checked for contraindications. No more “I thought you handled that” between staff – just a clear audit trail showing who approved what, and when.

Real Shops Using This Right Now

Not hypotheticals. Here’s how actual businesses in your space are making this work:

Multi-Location Studios

A chain with 12 shops across three states uses the integration to handle client onboarding. New customers in REV23 trigger approval requests to regional managers. Only after approval do artists get access to the client’s file. Result? Zero incidents of underage tattoos since implementation.

High-Volume Piercing Specialists

A busy shop doing 50+ piercings daily automated their release form process. REV23 generates the form, ApproveThis requires a second staff member to confirm all details match government ID. Approval time per client dropped from 7 minutes to 47 seconds.

Custom Tattoo Collectives

Artists propose designs in REV23’s client portal. ApproveThis routes the concept to shop owners for approval based on project scope – small pieces auto-approve, anything over 8 hours or with sensitive imagery requires human review. Client disputes over unauthorized designs dropped 89%.

Setting This Up Without Losing Your Mind

If you can order supplies online, you can handle this setup:

1. Connect REV23 and ApproveThis through Zapier (takes 6 minutes)
2. Choose your trigger: New customer in REV23? Release form generated? Pick your poison.
3. Map REV23 data to ApproveThis fields – client name, procedure type, artist notes.
4. Set approval rules: Who needs to sign off? Consensus or hierarchy? Automatic approvals under $X?

Pro tip: Start with your most painful approval process. Usually that’s either minor consent forms or high-cost custom projects.

Teams That Stop Hating Each Other

This integration isn’t just about speed – it’s about closing the gap between front desk staff, artists, and management:

Front Desk Teams

No more playing middleman between artists and managers. Clients get real-time updates via REV23’s portal when approvals clear. Staff can actually see where requests are stuck instead of making awkward “Hey, did you see that thing…” calls.

Artists & Piercers

Instant notifications when their project gets greenlit. No more refreshing dashboards or guessing if they can start prepping. Bonus: They can submit design concepts through REV23 that automatically route for approval based on shop rules.

Owners & Managers

Approval thresholds mean they only get pinged for exceptions. A $200 tattoo? Auto-approved. A $2,500 back piece? Escalated immediately. Vacation mode ensures someone else gets the request if they’re out getting their own ink done.

The Silent Killer Feature Nobody Talks About

External approvals. Let’s say you collaborate with freelance artists or medical professionals for certain procedures. They don’t need a REV23 license – ApproveThis sends them an email, they click approve, and their sign-off automatically attaches to the REV23 client file. No guest accounts. No security risks. Just clean legal coverage.

Common Objections (And Why They’re BS)

“We’re too small for this.”
If you’ve been sued once over a missing signature, you’re not too small. Basic setups take an afternoon.

“Our current process works.”
Does it? How many clients walked out frustrated last month because approvals took too long? How many staff hours got wasted tracking down managers?

“We’ll lose the personal touch.”
Wrong. Automating paperwork frees your team to actually talk to clients about their designs aftercare – not bureaucracy.

How to Not Screw This Up

Three rules for success:

• Start with one workflow. Don’t boil the ocean. Fix your release form approvals first.
• Use calculated fields. Auto-flag high-risk clients based on age, procedure type, or artist notes pulled from REV23.
• Enable vacation delegates. Because nothing kills momentum like an approver being out sick.

What This Looks Like in the Wild

Imagine: A client books online. REV23 captures their details and desired tattoo. ApproveThis checks if it’s a cover-up – if yes, route to senior artists for approval. If client is under 18, require manager + legal guardian sign-off. Once approved, REV23 automatically schedules the session and notifies the artist. All without a single email chain.

Bottom Line

You didn’t get into this business to babysit paperwork. Every minute spent chasing approvals is a minute not spent designing, consulting, or expanding your shop. Connect REV23 and ApproveThis, and you’re not just streamlining processes – you’re protecting your artists, your clients, and your livelihood.

Get Started with ApproveThis or schedule a live demo to see how shops like yours are cutting approval times by 80%.