ApproveThis manages your VIVAHR Integration approvals.

When Hiring Meets Red Tape

Let's be real - nothing kills momentum like waiting for Karen from legal to approve a hire while your top candidate gets snapped up by a competitor. VIVAHR helps you find great people. ApproveThis makes sure you don't lose them because your approval process moves at the speed of a dial-up modem.

This isn't about "synergy" or "digital transformation." It's about fixing the exact moment where hiring teams hit bureaucratic quicksand. We'll show how 5 specific automations bridge the gap between finding candidates and actually getting them through your door.

What VIVAHR Does (And Where It Needs Backup)

VIVAHR's solid for posting jobs, tracking applicants, and keeping candidate comms organized. But when you need three department heads to sign off on a salary offer? That's where spreadsheets and CC'd emails start leaking time.

ApproveThis handles the messy part: routing decisions, chasing down approvers, and keeping an audit trail. Together via Zapier, they cover the full hiring lifecycle without manual handoffs.

5 Ways This Combo Saves HR Teams From Themselves

1. Auto-Escalate New Candidates to Decision Makers

Scenario: A recruiter finds a perfect fit at 4:30 PM Friday. Normally, approval requests get buried until Monday. With the integration:

VIVAHR triggers → ApproveThis pings the hiring manager's email → If no reply in 2 hours, escalates to their VP. HR teams at a 200-person SaaS company cut offer letter delays by 62% using this.

2. Lock Down Salary Approvals Without the Spreadsheet Juggling

VIVAHR tracks candidate expectations. ApproveThis can trigger:

• If offer > $85k → Route to CFO
• If remote role → Legal auto-added

Approvers get all candidate context in one click. No more "Wait, which role is this for?" replies.

3. Kill Candidate Black Holes

Ever have a hire stuck because someone's on PTO? ApproveThis' vacation delegation auto-reassigns approvals. Combined with VIVAHR's candidate stage tracking, you get alerts if a hire risks slipping into limbo.

4. Audit Trail for When Lawyers Come Knocking

ApproveThis logs every approval/rejection reason, timestamps, and who saw what. If compliance asks why a candidate was rejected, you have more than "Uhh, someone didn't like their vibe?"

5. External Approvals That Don't Expose Your VIVAHR Data

Client-facing roles often need external sign-off. ApproveThis lets contractors or clients approve without VIVAHR access. A marketing agency uses this for client approvals on freelancer hires, keeping project budgets on track.

Setting This Up Without an IT Ticket

If you can set up a Slack channel, you can handle this:

1. Connect both apps to Zapier (15 minutes)
2. Pick a trigger (New candidate, stage change, etc.)
3. Map VIVAHR data to ApproveThis fields
4. Set approval rules (who, order, thresholds)

Pro tip: Start with one process like offer letter approvals. Expand once the team sees it doesn't require learning new software.

Why This Isn't Just HR's Problem

Hiring bottlenecks tank productivity across departments:

• Finance: Unapproved hires → Budget surprises
• Operations: Open roles → Overtime costs
• Legal: Missing paper trails → Compliance risks

A 1,200-employee manufacturing company linked ApproveThis + VIVAHR to their ERP. Now, approved hires auto-create onboarding tasks and budget allocations. No more manual data re-entry.

The Quiet Advantage: No License Bloat

ApproveThis approvers don't need VIVAHR seats. For companies with external stakeholders or matrixed approvals, this avoids the "Wait, we need to buy 20 more licenses?!" conversation.

When to Steal These Ideas

This isn't just for enterprises. Examples we've seen work:

75-person e-commerce co: Uses approval thresholds - any hire under $70k auto-approved, others go to the CEO. Cut time-to-hire for junior roles by 8 days.

Healthcare non-profit (500 staff): Compliance requires dual approvals on any role handling patient data. Automated routing ensures they never miss this step.

Tech startup scaling to 300: Founders were review bottlenecks. Now, department heads get approvals based on role type. Founders only step in for C-suite hires.

How This Scales Without Breaking

ApproveThis adds:

Conditional logic: If role = "Sales Manager", add regional VP as approver. No need to update rules for every new hire.

Calculated fields: Auto-flag offers exceeding budget by 10% for extra scrutiny. Uses VIVAHR data without manual checks.

Real-time dashboards: See which departments cause delays. Hint: It's usually not HR's fault.

Getting Started Before Your Next Hire Panics

If your approval process involves more than two "Per my last email" follow-ups, it's broken. ApproveThis + VIVAHR via Zapier fixes this without overhauling your entire HR stack.

Set up a free ApproveThis account, connect to VIVAHR in Zapier, and automate one approval flow this week. Or book a 15-minute demo to see how a 500-person company cut hiring delays by 40%.

PS: If your current process works perfectly, we salute you. For the other 99% of us, there's this.