ApproveThis manages your KleverKey approvals.

When Smart Locks Meet Smarter Approvals

Let's get real: your office doors are probably smarter than your approval process. KleverKey's wireless locks handle physical access like a boss, but what about the digital paper chase that decides who gets access in the first place? That's where pairing KleverKey with ApproveThis turns "secure facility management" from a PowerPoint bullet point into actual reality.

We're talking about connecting the system that manages who walks through your doors with the platform that manages who signs off on those permissions. No more sticky notes on the IT guy's monitor. No more chasing down department heads at the coffee machine. Just automated workflows that make access control actually controlled.

Why This Combo Doesn't Suck

KleverKey keeps your spaces secure. ApproveThis keeps your decisions traceable. Together through Zapier, they handle the entire lifecycle of physical access without requiring a PhD in "Approval Process Management." Here's the kicker:

• No license tax: External vendors or client approvers don't need KleverKey logins - they approve via email while your team keeps full audit trails
• Zero manual updates: Approved requests automatically create/update bookings; denials revoke access before someone even reaches the door

Example time: A property management firm auto-routes facility access requests from contractors through legal, insurance verification, and site supervisors. Approvals sync to KleverKey schedules. Denials trigger instant access revokes. All without someone playing middleman in Slack.

Three Ways This Actually Works in the Real World

1. Lock Activity → Instant Approval Paper Trail

KleverKey's 'New Lock Activity' trigger + ApproveThis' custom thresholds = automated security audits. Say you're managing a co-working space:

What happens: Unusual after-hours entry attempt → Zapier creates approval request → Facility manager gets email/Slack approval prompt → ApproveThis logs decision with timestamp/reason → Approved? Security gets alert. Denied? KleverKey revokes user's access.

Why it doesn't suck: Combines physical event logging with human decision-making. No more "I thought Jeff approved that!" moments.

2. Approval to Access in 1 Click (Literally)

HR submits new employee access request → ApproveThis routes to department head + IT → Approval triggers KleverKey booking creation for orientation day access.

Pro move: Use ApproveThis' calculated fields to set access duration based on role. Contractor needing 3-day entry? Approval auto-sets KleverKey expiration date.

3. Denied Requests That Actually Stick

Terminated employee's access approval gets revoked → Zapier triggers KleverKey to cancel all future bookings + delete access plans. No "Oops, we forgot the server room" gaps.

Secret sauce: ApproveThis' vacation delegation ensures substitute approvers handle requests if primary is OOO. No access delays because Karen from accounting is on vacation.

Setting This Up Without Losing Your Mind

If you can make a Zoom call, you can connect these systems:

1. Pick your trigger in KleverKey (new booking, lock event, etc.)
2. Choose ApproveThis action (create/update request)
3. Map key fields: requester email, access dates, approval type

Pro tip: Use ApproveThis' conditional logic to route different access types. $500/mo parking pass? Needs CFO approval. IT server room access? Routes to CTO. Basic desk booking? Auto-approved under threshold.

Who Actually Benefits (Besides Your Sanity)

Facility Managers

Stop being the human router between department requests and KleverKey setups. Approval chains handle themselves while you focus on actual facility issues.

IT Teams

Finally prove compliance during audits. Every access approval/rejection is timestamped with decision reasons. Bonus: Auto-revoke access when approvals expire.

Security Ops

Real-time visibility into both physical access events (KleverKey) and the digital approval paper trail (ApproveThis). Investigate incidents 3x faster.

Cool Features You'll Actually Use

Beyond basic approvals, this combo handles edge cases:

Escalation paths: Request stuck in limbo? ApproveThis auto-pings higher-ups after set time. Combine with KleverKey's temp access grants to avoid operational gridlock.

Dynamic durations: Calculated fields adjust KleverKey access periods based on approval criteria. Conference room booking approved for 2 hours? Access expires exactly when the meeting should.

Mass approvals: ApproveThis handles bulk requests (e.g., summer interns). Zapier creates individual KleverKey access plans for each approved entry.

Bottom Line: It's About Control, Not Just Access

KleverKey stops randos from walking into your building. ApproveThis stops randos from getting approved without oversight. Together, they ensure the right people get the right access for the right reasons - with receipts to prove it.

This isn't about adding another software tool. It's about closing the loop between digital decisions and physical consequences. No more "approved" Excel sheets that don't connect to actual door controls. No more manual entry that introduces errors.

Ready to stop being the approval middleman? Get ApproveThis, connect it to KleverKey via Zapier, and start automating the paper trail that keeps your spaces secure.