
ApproveThis manages your KleverKey Integration approvals.
April 17, 2025
Integration Category: Internet Of Things
When Smart Locks Meet Smarter Approvals
Let's get real: your office doors are probably smarter than your approval process. KleverKey's wireless locks handle physical access like a boss, but what about the digital paper chase that decides who gets access in the first place? That's where pairing KleverKey with ApproveThis turns "secure facility management" from a PowerPoint bullet point into actual reality.
We're talking about connecting the system that manages who walks through your doors with the platform that manages who signs off on those permissions. No more sticky notes on the IT guy's monitor. No more chasing down department heads at the coffee machine. Just automated workflows that make access control actually controlled.
Why This Combo Doesn't Suck
KleverKey keeps your spaces secure. ApproveThis keeps your decisions traceable. Together through Zapier, they handle the entire lifecycle of physical access without requiring a PhD in "Approval Process Management." Here's the kicker:
- No license tax: External vendors or client approvers don't need KleverKey logins - they approve via email while your team keeps full audit trails
- Zero manual updates: Approved requests automatically create/update bookings; denials revoke access before someone even reaches the door
Example time: A property management firm auto-routes facility access requests from contractors through legal, insurance verification, and site supervisors. Approvals sync to KleverKey schedules. Denials trigger instant access revokes. All without someone playing middleman in Slack.
Three Ways This Actually Works in the Real World
1. Lock Activity → Instant Approval Paper Trail
KleverKey's 'New Lock Activity' trigger + ApproveThis' custom thresholds = automated security audits. Say you're managing a co-working space:
What happens: Unusual after-hours entry attempt → Zapier creates approval request → Facility manager gets email/Slack approval prompt → ApproveThis logs decision with timestamp/reason → Approved? Security gets alert. Denied? KleverKey revokes user's access.
Why it doesn't suck: Combines physical event logging with human decision-making. No more "I thought Jeff approved that!" moments.
2. Approval to Access in 1 Click (Literally)
HR submits new employee access request → ApproveThis routes to department head + IT → Approval triggers KleverKey booking creation for orientation day access.
Pro move: Use ApproveThis' calculated fields to set access duration based on role. Contractor needing 3-day entry? Approval auto-sets KleverKey expiration date.
3. Denied Requests That Actually Stick
Terminated employee's access approval gets revoked → Zapier triggers KleverKey to cancel all future bookings + delete access plans. No "Oops, we forgot the server room" gaps.
Secret sauce: ApproveThis' vacation delegation ensures substitute approvers handle requests if primary is OOO. No access delays because Karen from accounting is on vacation.
Setting This Up Without Losing Your Mind
If you can make a Zoom call, you can connect these systems:
- Pick your trigger in KleverKey (new booking, lock event, etc.)
- Choose ApproveThis action (create/update request)
- Map key fields: requester email, access dates, approval type
Pro tip: Use ApproveThis' conditional logic to route different access types. $500/mo parking pass? Needs CFO approval. IT server room access? Routes to CTO. Basic desk booking? Auto-approved under threshold.
Who Actually Benefits (Besides Your Sanity)
Facility Managers
Stop being the human router between department requests and KleverKey setups. Approval chains handle themselves while you focus on actual facility issues.
IT Teams
Finally prove compliance during audits. Every access approval/rejection is timestamped with decision reasons. Bonus: Auto-revoke access when approvals expire.
Security Ops
Real-time visibility into both physical access events (KleverKey) and the digital approval paper trail (ApproveThis). Investigate incidents 3x faster.
Cool Features You'll Actually Use
Beyond basic approvals, this combo handles edge cases:
Escalation paths: Request stuck in limbo? ApproveThis auto-pings higher-ups after set time. Combine with KleverKey's temp access grants to avoid operational gridlock.
Dynamic durations: Calculated fields adjust KleverKey access periods based on approval criteria. Conference room booking approved for 2 hours? Access expires exactly when the meeting should.
Mass approvals: ApproveThis handles bulk requests (e.g., summer interns). Zapier creates individual KleverKey access plans for each approved entry.
Bottom Line: It's About Control, Not Just Access
KleverKey stops randos from walking into your building. ApproveThis stops randos from getting approved without oversight. Together, they ensure the right people get the right access for the right reasons - with receipts to prove it.
This isn't about adding another software tool. It's about closing the loop between digital decisions and physical consequences. No more "approved" Excel sheets that don't connect to actual door controls. No more manual entry that introduces errors.
Ready to stop being the approval middleman? Get ApproveThis, connect it to KleverKey via Zapier, and start automating the paper trail that keeps your spaces secure.
Integrate with KleverKey Integration and get 90 days of ApproveThis for free.
After you create a Zapier integration, please email us at support@approve-this.com with your account name and we'll add 3 months of ApproveThis to your account. Limit one redemption per account.
Learn More
Best Approval Workflows for KleverKey
Suggested workflows (and their Zapier components) for KleverKey
Create approval requests for new KleverKey lock activities
When a new lock activity occurs in KleverKey, this automation creates an approval request in ApproveThis to initiate a review process. It streamlines tracking and approving lock events to enhance security and oversight. *Note: Ensure the approval workflow is configured to validate lock activities.*
Zapier Components

Trigger
New Lock Activity
Triggers when a new lock activity is created.
Action
Create Request
Creates a new request, probably with input from previous steps.
Create bookings for new approval requests
When a new approval request is initiated in ApproveThis, this integration creates or updates a booking in KleverKey to manage access permissions. It automatically reflects the approval status in booking records, streamlining permission management. *Note: Confirm booking parameters align with the approval details.*
Zapier Components
Trigger
New Request
Triggers when a new approval request workflow is initiated.

Action
Create, Update or Cancel Booking
Creating or updating a booking creates or updates an invitation or grants or updates a permission in KleverKey. Canceling a booking cancels an invitation or revokes a permission in KleverKey.
Update access plans for approved requests
After an approval request is completed in ApproveThis, this automation updates an access plan in KleverKey to adjust invitations or permissions based on the outcome. It ensures that access control records stay current with approval decisions, enhancing operational efficiency. *Note: Verify that the access plan settings correspond to the approved request data.*
Zapier Components
Trigger
A Request Is Approved/Denied
Triggers when a request is approved or denied.

Action
Create, Update or Cancel Access Plan
Creating or updating an access plan creates or updates an invitation or grants or updates a permission in KleverKey. Canceling an access plan cancels an invitation or revokes a permission in KleverKey.
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