ApproveThis manages your Nanonets OCR Integration approvals.

When Paperwork Meets Progress

Let's get real - approvals suck. Not the concept, but the actual process: PDFs lost in Slack, follow-up emails that go unanswered, and that one invoice from a vendor who still uses fax machines. Now imagine your team could actually like approving things. With ApproveThis and Nanonets OCR connected through Zapier, we're not fixing approvals. We're making them disappear into the background where they belong.

Why This Combo Works Like a Shot of Espresso for Your Workflows

Nanonets OCR is that friend who actually reads the terms & conditions. It extracts text, numbers, and even table data from any document - invoices, contracts, your coworker's illegible meeting notes. ApproveThis is the enforcer who makes sure the right people sign off on things before they become problems. Together through Zapier, they create a self-running approval machine that:

• Automatically kicks off approvals when new documents hit your system
• Pulls critical data from PDFs/emails/images so approvers actually have context

Real-world example: A construction company uses this combo to process equipment rental invoices. Nanonets grabs vendor details and costs from messy PDFs, ApproveThis routes them to project managers based on location/budget thresholds, and approvals happen before the next coffee break.

Use Cases That Don't Feel Like Corporate Bingo

1. "Why Is Accounting Always Mad at Us?" Fix

Scenario: Your AP team gets 237 versions of "invoice final FINAL (really this time).pdf". Nanonets OCR extracts vendor details, amounts, and PO numbers automatically. ApproveThis routes them:

• Under $1K? Auto-approved if PO matches
• $1K-$5K? Department head gets an email they can approve from their phone
• $5K+? CFO + legal get a sequenced approval with calculated tax implications

Bonus: Approval groups mean your legal team only gets pinged when actually needed. Vacation delegation stops approvals from dying because someone's at Burning Man.

2. Contract Hell Neutralized

Healthcare provider example: Patient intake forms get scanned via Nanonets OCR. ApproveThis routes them:

• Standard forms  Office manager approval
• High-risk med history  Doctor + legal sign-off
• Insurance discrepancies  Parallel approvals from billing and provider

Pro move: Use calculated fields to auto-flag discrepancies between patient responses and insurance codes.

3. Procurement Without the Papercuts

Manufacturing teams use this combo to handle equipment orders:

• Supplier quotes  Nanonets extracts specs/pricing
• ApproveThis routes based on:
•  Budget remaining this quarter
•  Compliance with vendor contracts
•  Safety certifications needed

Killer feature: Approval thresholds auto-approve routine safety gear orders but escalate custom machinery requests.

Setting This Up Without Needing an IT Degree

Step 1: Connect ApproveThis to Zapier

Step 2: Hook up Nanonets OCR

Sample workflow for invoice approvals:

1. Zap trigger: New document uploaded to Dropbox/email/etc.
2. Nanonets OCR extracts vendor, amount, PO number
3. ApproveThis creates request with extracted data
4. Rules determine approvers based on amount/department
5. Approved? Sync to QuickBooks. Denied? Slack the requester.

Pro tip: Use ApproveThis' email approvals so external vendors can respond without another login.

Department-Specific Wins

Finance Teams

Stop playing document detective. Nanonets OCR pulls line items from invoices while ApproveThis handles multi-country approval chains. Approval thresholds auto-OK routine expenses but flag anomalies.

Legal & Compliance

Contracts get OCR'd and routed based on risk factors. Calculated fields highlight non-standard clauses. Sequential approvals ensure the right eyes see high-stakes docs.

Operations

Equipment requests, maintenance forms, and safety checklists get processed without chasing down managers. Vacation delegation keeps things moving during outages.

Why This Isn't Just Another "Integration"

ApproveThis doesn't just move data - it adds decision intelligence. While Nanonets OCR tells you what a document says, ApproveThis determines:

• Who needs to see it
• In what order
• With what urgency

Example: A logistics company processes freight invoices where Nanonets OCR extracts weight and destination. ApproveThis uses calculated fields to:

• Flag overweight shipments needing safety approval
• Route international docs to customs team first
• Auto-approve repeat vendor invoices under $5K

No More "Who Approved This?!" Moments

The combo gives you an audit trail that's actually useful:

• See which version of a contract was approved
• Track why an invoice was rejected (with OCR-highlighted issues)
• Monitor approval bottlenecks in real dashboards

Compliance teams love this. Auditors tolerate it. Your future self appreciates not being deposed.

Getting Started (Without the Sales Circus)

If you've made it this far, you get it. Time to:

1. Grab an ApproveThis trial

2. Check Nanonets OCR docs

3. Build your first Zap in 11 minutes flat

Or if you're the "let's talk first" type: Book a 15-minute demo where we'll show actual workflows, not PowerPoint karaoke.