ApproveThis manages your Formidable Forms Integration approvals.

When Forms Meet Approvals: No More "Who Approved This?!" Moments

Let's cut through the BS: forms are where good ideas go to die. Someone fills out a request, it gets lost in someone's inbox, and three weeks later you're explaining to accounting why there's a $20k charge for llama grooming services. Formidable Forms built a better mouse trap for collecting data - but data collection without decisions is just digital hoarding.

Enter ApproveThis. We're the bouncer at the club of your business processes. When you connect Formidable Forms to ApproveThis through Zapier, you're not just building forms - you're building highways for decisions. Purchase requests that auto-route to department heads. Contract approvals that skip three unnecessary meetings. Vendor onboarding that doesn't require carrier pigeons.

Why This Combo Doesn't Suck

Most "integrations" are just digital duct tape. This one's different. Here's why mid-sized companies (you know, the ones that actually have to do things) are pairing these tools:

For the Form Nerds:

Your Formidable forms can now kick off approval chains like a dominos champion. That complex procurement form with 47 fields? Set conditional approval rules so the $500 office chair request goes to the department head, while the $50k equipment purchase needs CFO eyes. Bonus: approvers don't need Formidable logins - just email. Perfect for when your accounting team still uses AOL.

For the Approval Addicts:

ApproveThis isn't just about saying yes/no. We automate the boring stuff:

• Auto-approve small expenses (because no, Karen doesn't need VP sign-off for $3.99 printer ink)
• Delegate approvals when Bob from legal is on his annual "digital detox"
• Add calculated fields to flag requests that exceed budgets before they even reach human eyes

Real-World Use Cases That Don't Make Us Want to Cry

1. The "Why Is This in My Inbox?" Fix

Template: New Form Entry → Create Approval Request

A construction company uses Formidable for equipment requests. Previously, every submission emailed 5 managers who'd argue over who should approve it. Now:

1. Field worker submits form
2. ApproveThis routes based on equipment type:
- Ladder? Site manager approval
- Crane? Safety officer + CFO
3. Approved? Auto-generates PO in their ERP

Result: 68% faster equipment deployments. Fewer workers "borrowing" ladders from rival job sites.

2. The "Approved, Now What?" Solution

Template: Approval Decision → API Magic

A healthcare nonprofit uses Formidable for volunteer applications. Problem: approved volunteers fell into a black hole. Now:

1. Application approved in ApproveThis
2. Zapier triggers API call to:
- Add to Mailchimp
- Create Basecamp project
- Generate DocuSign paperwork
3. Denied? Auto-sends rejection email with compliance reasons

Result: Volunteer onboarding time cut from 3 weeks to 2 days. HR director no longer drinks at lunch.

3. The "Who Deleted This?!" Preventer

Template: Deleted Entry → Approval Request

An e-commerce company uses Formidable for product change requests. Employees kept "accidentally" deleting unpopular items. Now:

1. Any deleted entry triggers approval audit
2. Requires inventory manager + legal sign-off
3. Auto-archives deletion reason with timestamps

Result: 90% reduction in "mystery" product removals. Legal team stops getting allergy lawsuits.

Setting This Up Without Losing Your Mind

1. Create a Zap
2. Trigger: Formidable Forms "New Entry"
3. Action: ApproveThis "Create Request"
4. Map form fields to approval parameters (protip: use Calculated Fields for auto-approval thresholds)
5. Test with a $1 expense request before approving the CEO's new yacht

Total setup time: 12 minutes. Less time than your last stand-up meeting.

Which Teams Stop Hating Their Jobs

Finance Teams

Instead of playing spreadsheet detective, set approval thresholds:
- Under $1k? Auto-approved
- $1k-$5k? Department head
- Over $5k? CFO + weird audit trail
Plus: Vacation delegation stops expense approvals from piling up when Karen's in Bali.

HR Departments

Onboarding forms that actually onboard:
1. Candidate submits Formidable form
2. Routes to HR > IT > Facilities
3. Each approval step auto-provisions:
- Email accounts
- Keycard access
- That weird security training
Denied candidates get auto-rejects. No ghosting.

Operations Managers

Maintenance requests that don't suck:
- Field tech submits form with photos
- ApproveThis routes based on urgency
- Approved? Auto-dispatches to vendor portal
- Denied? Sends back with repair instructions
All tracked in one dashboard. No more whiteboard chaos.

This Isn't Just Another "Integration"

Most tools promise efficiency but deliver complexity. This combo works because:

No App Switching: Approvers live in email. No new logins. No training.
No License BS: External clients approve without Formidable accounts.
No Human Bottlenecks: Vacation delegation, auto-approvals, escalation rules.
No Spreadsheet Nightmares: Real-time tracking beats "version 12_FINAL_new".

Bottom Line: Stop Approving, Start Doing

Your competitors aren't slow because they're stupid. They're slow because their approval processes are stuck in 1998. Formidable Forms + ApproveThis isn't about forms or approvals - it's about removing friction from decisions that actually matter.

Ready to stop being the approval bottleneck? Get ApproveThis and connect your Formidable account in 15 minutes. Or schedule a demo if you still like doing things manually for some reason.