ApproveThis manages your My Hours Integration approvals.

Let's cut to the chase: approval processes suck when they're manual. And tracking time? Even worse. But here's the thing – they don't have to be painful. When you combine ApproveThis's approval automation with My Hours' time tracking through Zapier, you get something actually useful. A way to handle approvals without chasing people down over Slack, and time tracking that actually connects to real business decisions.

Why My Hours and ApproveThis Are Better Together

My Hours does one thing well: tracking time across projects without making your team want to stab themselves with a spreadsheet. ApproveThis does another: killing the "hey can you approve this?" email chain. Together? They handle the two most annoying parts of client work – proving you did the work and getting paid for it.

Here's the kicker: ApproveThis doesn't require your clients or approvers to have a My Hours license. Your accounting team can approve invoices without needing access to time tracking data. Your client's project manager can sign off on hours without seeing your internal rates. It's like having a bouncer for your sensitive data.

Real-World Use Cases That Don't Suck

1. Time Log Approvals That Actually Work

Picture this: Your consulting team logs hours in My Hours. Instead of waiting until Friday to realize someone billed 80 hours to the wrong client, ApproveThis triggers an approval request the second the time entry hits the system. The project manager gets an email, clicks approve/reject, and it automatically updates in My Hours.

This isn't just for agencies. IT teams managing client SLAs use this to catch overages before the client does. Law firms prevent associates from blowing budgets on routine cases. Even construction companies track equipment usage hours against project estimates.

2. Client Onboarding Without the Paperwork Tsunami

When a new client approval comes through ApproveThis, Zapier automatically creates their profile in My Hours with the right billing rates, project codes, and permissions. No more copy-pasting from PDF contracts to time tracking software.

Professional services firms use this to enforce contract terms from day one. Marketing agencies automatically apply negotiated rates to specific clients. Even healthcare IT companies track implementation hours against project scope before scope creep happens.

3. Project Kickoffs That Don't Require 17 Meetings

New project in My Hours? Auto-create an approval request in ApproveThis that checks three things: budget approval from finance, resource availability from ops, and client sign-off from account management. All before the first status meeting.

We've seen engineering firms use this to prevent $500k projects from starting without signed change orders. SaaS companies gate feature development hours behind product team approvals. Even universities use it to track research hours against grant budgets.

Who Benefits from This Integration?

Finance Teams: Set approval thresholds so any project over 500 hours automatically routes to the CFO. Use calculated fields to flag time entries that exceed budgeted rates.

Operations Managers: Vacation delegation means July doesn't turn into an approval backlog when half the company is OOO. Real-time dashboards show which projects are burning through hours too fast.

Client-Facing Teams: External approvers get email-based approvals without needing another software login. Conditional logic routes complex requests to the right specialist based on project type.

How to Set Up ApproveThis + My Hours via Zapier

Here's the 60-second version:

1. Connect both apps to Zapier
2. Pick a trigger (New Time Log, New Project, etc.)
3. Map key fields like project codes or approval thresholds
4. Test with a real approval request

Pro tip: Start with time log approvals – they have the fastest ROI. Use ApproveThis' calculated fields to auto-flag entries that exceed 8 hours/day or bill non-approved project codes.

The Bottom Line

This integration isn't about flashy features. It's about fixing the crap parts of process management:

• No more "Who approved this?" emails
• No more spreadsheet reconciliation hell
• No more clients arguing about billed hours

ApproveThis brings the structure, My Hours brings the data, and Zapier handles the boring connection stuff. Together, they turn approval workflows from necessary evil into something that actually prevents mistakes and speeds up payments.

If you're tracking time and needing approvals (so... every company ever), this combo cuts the administrative fat. Set up takes an afternoon. The time savings start Monday morning.

Ready to stop babysitting approval processes? Register for ApproveThis or book a demo to see how it works with your My Hours setup.