ApproveThis manages your busybusy Integration approvals.

Why ApproveThis + busybusy = Less Headaches

Let’s cut to the chase: construction crews don’t get paid to push paperwork. Yet here you are, fielding approval requests for schedule changes, budget updates, and new projects via sticky notes, chaotic group texts, and “Hey, did you see my email?” follow-ups. Enter ApproveThis and busybusy – your new tag team for killing approval bottlenecks without adding more SaaS complexity.

busybusy already handles your time tracking and job costing. ApproveThis adds the missing layer: structured approval workflows that actually match how construction companies operate. Think automatic escalations when budgets creep up, equipment requests that route to the right foreman, and change orders that get stamped before concrete pours. All connected through Zapier so your team keeps using the tools they know.

How This Works (Without the Tech Jargon)

ApproveThis isn’t another app your crew needs to log into. Approvers get requests via email or text – click approve/reject, done. No extra licenses needed for subcontractors or clients. Meanwhile, busybusy keeps doing what it does best: tracking labor hours against specific cost codes and projects.

Here’s the magic: Zapier connects these two so approvals trigger actions (or vice versa). Example: When a project manager creates a new job in busybusy, it auto-generates an approval request in ApproveThis. CFO approves the budget threshold, project gets greenlit, crew gets notified in busybusy. Zero manual handoffs.

Real-World Use Cases (Not Just Theory)

1. New Projects: No More "Who Approved This?!"

The Problem: Crews break ground before budgets get signed off because approval chains are unclear. The Fix: Connect ApproveThis to busybusy so every new project requires formal sign-off before it goes live.

How It Works: When a project manager creates a new busybusy project, ApproveThis automatically pings the operations director and CFO. Approval comes through? Project stays active. Denied? Project gets paused until resolved. No more rogue site work.

2. Budget Changes: Escalate Before It’s Too Late

The Problem: Material costs spike mid-project, but change orders get buried in inboxes. The Fix: Auto-trigger approval requests when busybusy detects budget overages.

How It Works: Set budget thresholds in ApproveThis. If busybusy logs a cost exceeding $X, ApproveThis notifies the project lead. If unresolved in 24hrs, it escalates to the VP. Bonus: Use calculated fields to show real-time cost impacts during approval.

3. Schedule Shifts: Stop Playing Telephone

The Problem: Crew schedules change daily, but getting client sign-off on delays is chaotic. The Fix: Link schedule updates in busybusy to client-facing approvals.

How It Works: When a superintendent adjusts timelines in busybusy, ApproveThis sends the revised schedule to the client. They approve via email – no portal login needed. Approved? busybusy auto-updates all team schedules. Denied? Super gets alerted to find alternatives.

Setup: Less Painful Than Friday Traffic

If you can use a calculator, you can set this up:

1. Open Zapier, connect ApproveThis and busybusy (takes 2 minutes).
2. Pick a trigger (e.g., "New Project" in busybusy).
3. Choose an action (e.g., "Create Approval Request" in ApproveThis).
4. Map fields (e.g., pull project budget into approval form).

Pro Tip: Use ApproveThis’s conditional logic to auto-approve small budget changes but require VP sign-off on anything over $10K. Saves 37 approval requests/month (yes, we did the math).

Who Benefits? (Spoiler: Everyone)

Project Managers

Stop chasing signatures. Get real-time approval statuses in ApproveThis’ dashboard. If Bob from accounting is on vacation? Requests auto-reassign to his backup.

Finance Teams

Budget changes can’t slip through cracks. Every adjustment requires approval, and denials auto-notify project leads with reasons. Audit trail? Built-in.

Field Teams

No more waiting for office approvals. Get instant yes/no via email while on-site. Approved OT hours auto-log in busybusy with correct cost codes.

Why This Isn’t Just “Another Integration”

Most approval tools treat construction workflows like office paperwork. ApproveThis gets it:

• Offline Approvals: Superintendents approve via SMS without cell service.
• Multi-Layer Escalation: Critical path delays notify super → PM → client in sequence.
• Job Costing Sync: Approved change orders update busybusy budgets automatically.

Cool Features You’ll Actually Use

Beyond the basics, here’s what construction teams abuse:

Approval Thresholds: Auto-approve small purchase orders (under $500) but flag anything over $5K for review. Saves 8 hours/month in petty approvals.

Bulletin Board Alerts: When a major approval goes through (e.g., safety protocol update), post it to busybusy’s bulletin automatically. Crews see it during morning check-ins.

Getting Started (Without the Sales Pitch)

Try this combo if:

• Your approval process involves more than two people saying “yes”
• Budget overruns happen more than once a quarter
• Field crews ever wait on office approvals

Book a 12-minute demo to see how other contractors set this up. Or start a free trial and connect it to busybusy yourself. No “implementation consultant” needed.

Bottom Line

ApproveThis + busybusy via Zapier isn’t about fancy tech – it’s about getting back to work. Fewer meetings about approvals, fewer budget surprises, less time playing phone tag. Just crews building stuff and PMs who actually sleep at night.