ApproveThis manages your Loket.com Integration approvals.

Why ApproveThis and Loket.com Are Better Together

Event management platforms like Loket.com excel at simplifying ticket sales, attendee registration, and revenue tracking. But when financial approvals or internal sign-offs are involved, even the smoothest event workflows can hit bottlenecks. ApproveThis bridges this gap by adding structured, automated approval processes to Loket’s transaction management. Together, they create a closed-loop system where every paid transaction triggers an approval workflow, ensuring accountability without slowing down operations.

For businesses organizing events—whether conferences, concerts, or community fundraisers—this integration means real-time financial oversight. Loket captures transaction details (attendee info, payment amounts, ticket types) and ApproveThis routes them to the right stakeholders for review. Finance teams gain visibility into incoming revenue streams, while event organizers avoid manual follow-ups. External vendors or clients can approve requests via email without needing a Loket license, keeping collaboration frictionless.

How Loket.com and ApproveThis Solve Event Management Challenges

Loket.com specializes in self-service event creation, ticket sales, and real-time revenue tracking. Its strength lies in democratizing event management: users set up events, sell tickets, and monitor payments without technical expertise. However, many organizations need additional layers of control—like requiring manager approval for high-value transactions or cross-departmental sign-offs for vendor payouts.

ApproveThis complements this by adding conditional approval logic. For example, a $10,000 sponsorship payment processed through Loket can automatically route to a CFO for review. Alternatively, a nonprofit using Loket for fundraiser tickets might require board approval for expenses exceeding a certain threshold. ApproveThis handles these scenarios with features like:

• Approval Thresholds: Automatically approve transactions under $500 to speed up low-risk decisions.
• Multi-Step Workflows: Route high-value ticket sales to legal, finance, and executive teams in sequence.

This combination is particularly powerful for businesses juggling multiple events or dealing with external partners. A marketing agency managing client events via Loket, for instance, can use ApproveThis to ensure client stakeholders approve budget changes before they’re finalized.

Key Use Case: Automating Transaction Approvals

Let’s break down the primary integration between Loket.com and ApproveThis: triggering approval requests for new paid transactions.

How It Works

When a ticket purchase, sponsorship payment, or merchandise sale occurs in Loket, Zapier instantly sends the transaction details to ApproveThis. An approval request is generated and routed based on predefined rules (e.g., amount, event type, or purchaser). Approvers receive an email with all relevant data—attendee name, payment amount, ticket tier—and can approve or reject the request in one click.

Real-World Examples

Music Festivals: A festival selling VIP passes at $1,000+ each could require organizer approval to prevent overselling. ApproveThis automatically flags these transactions, ensuring the team verifies capacity before confirming the sale.

Corporate Conferences: For internal events, companies might require manager approval for employee ticket requests. ApproveThis routes each Loket transaction to the employee’s department head, who can validate attendance eligibility.

Nonprofit Fundraisers: Donations processed through Loket can trigger approval workflows to verify donor eligibility or match gift requirements before issuing receipts.

Benefits for Cross-Functional Teams

Finance Teams: Real-time dashboards in ApproveThis provide a centralized view of pending and approved transactions. Automated audit trails simplify compliance reporting, especially for events subject to strict financial regulations.

Event Organizers: Reduce time spent chasing approvals manually. If a venue deposit paid via Loket requires CFO sign-off, ApproveThis handles the follow-up reminders automatically.

External Partners: Sponsors or vendors can approve invoices or contract changes directly from their inbox without accessing Loket. This is ideal for agencies managing client events where external stakeholders need oversight but don’t require full platform access.

Additional ApproveThis Features That Enhance Loket Workflows

Beyond basic approvals, ApproveThis introduces advanced capabilities to Loket.com users:

Calculated Fields: Automatically apply service fees or taxes to transaction amounts before routing for approval. For example, add a 5% processing fee to ticket sales over $500 and send the total for review.

Vacation Delegation: Prevent delays by automatically reassigning approvals when a team member is out of office. If your event coordinator is on leave, their Loket transaction approvals shift seamlessly to a backup approver.

Approval Groups: For large-scale events, require consensus from multiple stakeholders (e.g., marketing, logistics, and legal) before finalizing high-risk transactions.

Setting Up the Integration in 4 Steps

Connecting Loket.com and ApproveThis via Zapier takes under 15 minutes:

1. Create a Zapier Account: Sign up at Zapier.com if you don’t have one.
2. Choose the Loket Trigger: Select “New Paid Transaction” as the trigger event.
3. Connect ApproveThis: Set the action to “Create Request” in ApproveThis, mapping Loket’s transaction data (amount, customer email, event ID) to the approval request fields.
4. Test and Activate: Run a test transaction in Loket to ensure the approval request generates correctly, then publish your Zap.

For detailed steps, visit Loket.com’s integration guide.

Common Pitfalls to Avoid

Overcomplicating Workflows: Start with a single approval step (e.g., CFO review for transactions over $5K). Add conditional logic later.

Ignoring Data Mapping: Ensure Loket’s transaction details (like payment method or attendee type) are included in ApproveThis requests for context.

Forgetting Delegation Rules: Use ApproveThis’ vacation settings to avoid stalled approvals during holidays or peak event seasons.

Who Should Use This Integration?

The Loket-ApproveThis combo is ideal for:

• Event Agencies: Manage client approvals without sharing internal Loket accounts.
• Universities: Require department approvals for student event budgets.
• Nonprofits: Ensure board oversight for donor-funded events.

Conclusion: Smarter Event Financials Start Here

Pairing Loket.com’s transaction tracking with ApproveThis’ approval automation doesn’t just reduce paperwork—it transforms how teams collaborate around event finances. By automating the link between payment processing and decision-making, organizations gain speed without sacrificing control.

Ready to eliminate approval bottlenecks? Register for ApproveThis or schedule a demo to see how it works with Loket.com.