ApproveThis manages your Eventcombo Integration approvals.

Why Combine ApproveThis and Eventcombo?

Eventcombo simplifies event creation, registration, and check-ins, while ApproveThis automates approval workflows. Together, they turn fragmented processes into a unified system. Event planners gain real-time oversight, finance teams enforce budget controls, and external partners collaborate without software barriers. This integration eliminates manual follow-ups, reduces errors, and accelerates decision-making – critical advantages in fast-paced event environments.

Key Benefits for Cross-Functional Teams

Event Organizers: Control Without Micromanagement

Corporate event teams managing global conferences can auto-route venue bookings through legal and procurement via ApproveThis thresholds. A tech conference organizer might set a $10K auto-approval limit for vendor contracts while routing larger expenses to CFO review – all triggered directly from Eventcombo order data.

Finance Teams: Guardrails for Budget Compliance

ApproveThis calculates real-time spend against remaining budget using Eventcombo order data. If a marketing team exceeds their quarterly event budget, the integration blocks new Eventcombo orders until secondary approval. This prevents overspending without slowing down urgent requests.

External Partners: Secure Collaboration

Third-party agencies submitting event plans through Eventcombo can have their proposals auto-routed to client stakeholders via ApproveThis. Since approvers only need email access, agencies avoid purchasing extra Eventcombo seats while maintaining audit trails in both systems.

Four Impactful Use Cases

1. Attendee Registration Validation

When a VIP registers for a high-security industry summit through Eventcombo, ApproveThis triggers a three-step approval: 1) Sales director confirms attendee priority status 2) Legal reviews NDA requirements 3) Logistics checks seating capacity. Approval thresholds auto-confirm standard registrations while flagging exceptions.

2. Order Approval Automation

A trade show organizer receives a $25,000 booth customization order in Eventcombo. ApproveThis routes it to the operations director with calculated fields showing remaining budget and past vendor performance scores. The director approves directly from their email, updating both systems simultaneously.

3. Event Creation Governance

University teams planning graduation ceremonies use Eventcombo to draft events. ApproveThis enforces sequential approvals: Facility availability check → Security plan review → Budget allocation. Vacation delegation ensures substitutes review requests if primary approvers are unavailable.

4. Check-In Compliance Tracking

For pharmaceutical webinars requiring HIPAA compliance, attendee check-ins in Eventcombo trigger ApproveThis validations. The system confirms participant credentials against pre-approved lists and flags unverified attendees for legal review before granting resource access.

Implementation Made Simple

Connect Eventcombo and ApproveThis in under 20 minutes using Zapier:

1. In Zapier, create a new Zap with Eventcombo as the trigger app
2. Select your trigger event (e.g., "New Order Placed")
3. Choose ApproveThis as the action app and select "Create Request"
4. Map Eventcombo data fields to your ApproveThis template
5. Test with live data and activate

Pro Tip: Use ApproveThis' calculated fields to auto-populate Eventcombo cost data into approval rationale fields, reducing back-and-forth queries.

Why This Integration Delivers ROI

Event management platforms often lack granular approval controls, while standalone approval tools create data silos. This integration bridges the gap through three unique advantages:

• Contextual Approvals: Decision-makers see Eventcombo event details, attendee history, and budget data directly in approval requests
• Two-Way Sync: Approved requests automatically update Eventcombo records; denials trigger immediate follow-up tasks
• Compliance Safeguards: Automatic audit trails meet ISO 27001 requirements for event procurement processes

Who Benefits Most?

Enterprise event teams managing 50+ annual events see the fastest ROI – one healthcare client reduced approval cycles from 14 days to 38 hours. Associations using Eventcombo for member conferences appreciate automatic board member approvals via email. Agencies report 23% faster client sign-offs by embedding ApproveThis links in Eventcombo dashboards.

Next Steps

ApproveThis offers a 14-day free trial with prebuilt Eventcombo templates. For complex requirements like multi-currency budget approvals or attendee credential validation, request a custom demo. Visit ApproveThis to start streamlining your event workflows today.

Already using Eventcombo? Explore their API documentation for advanced integration scenarios with conditional approval logic.