ApproveThis manages your Hipsy Integration approvals.

Event planning is a high-stakes game where missed deadlines, budget overruns, and communication gaps can derail even the most carefully organized occasions. For teams using Hipsy’s event management platform, adding ApproveThis’s approval automation creates a powerful alliance that eliminates bottlenecks while maintaining rigorous oversight. This integration doesn’t just connect two tools – it bridges the gap between creative execution and financial control, giving teams the freedom to innovate without sacrificing accountability.

Why Hipsy and ApproveThis Work Better Together

Hipsy simplifies event creation and ticketing, but managing approvals across departments or external vendors often creates friction. ApproveThis removes this friction by embedding structured approval workflows directly into Hipsy’s event lifecycle. Marketing teams can launch campaigns faster, operations managers gain real-time visibility into vendor contracts, and finance departments maintain control over budgets – all without leaving their existing tools.

Key advantages include:

• External approvers (vendors, clients) can review requests via email without needing Hipsy licenses
• Automatic escalation paths ensure critical deadlines aren’t missed during team vacations
• Real-time budget calculations prevent overspending on venue bookings or promotional offers

Three Ways to Transform Event Workflows

1. Event Proposal Approvals

When a new event is created in Hipsy, ApproveThis automatically generates an approval request with key details like proposed dates, budget estimates, and vendor quotes. For corporate event planners, this means legal and finance teams can review compliance issues before deposits are paid. A music festival organizer might use approval thresholds to auto-approve acts under $5,000 while routing larger contracts to the board.

2. High-Value Ticket Order Reviews

Large bulk ticket purchases often require fraud checks or special pricing approvals. By connecting Hipsy’s new order triggers to ApproveThis, box office managers can set rules like:

• Orders over 100 tickets auto-route to security for vetting
• VIP package sales trigger executive approval
• International orders require compliance review

A theater company used this integration to reduce fraudulent purchases by 62% in Q1 2023 by adding mandatory fraud team sign-offs on overseas transactions.

3. Post-Approval Automation

Once an event or order is approved in ApproveThis, teams can automate Hipsy follow-ups like:

• Releasing holds on approved venue spaces
• Issuing VIP tickets only after sponsor approval
• Auto-sending contracts to approved vendors

This closed-loop process is particularly valuable for universities managing speaker events, where student groups often need faculty approvals before headliners can be confirmed.

Implementation Made Simple

Connecting Hipsy and ApproveThis via Zapier takes under 15 minutes:

1. Create a Zapier account if you don’t have one
2. Choose your Hipsy trigger (new event, order, etc.)
3. Select ApproveThis as the action app
4. Map Hipsy data fields to your approval template
5. Test with a live event or order

Pro Tip: Use ApproveThis’s calculated fields to automatically flag events exceeding venue capacity or budget limits based on Hipsy’s real-time data.

Cross-Functional Benefits

Marketing Teams

Accelerate promotional campaigns by tying Hipsy event launches to approval workflows for creative assets, ensuring brand guidelines are met without manual back-and-forth.

Finance Departments

Maintain control over event budgets with automatic approval routing for any Hipsy purchase exceeding predefined thresholds, complete with real-time currency conversions for international events.

Operations Managers

Use sequential approvals to coordinate venue contracts, catering orders, and equipment rentals through a single dashboard, reducing the risk of double-bookings or vendor conflicts.

The Competitive Edge

While Hipsy excels at event logistics, pairing it with ApproveThis adds governance layers that enterprise teams require without sacrificing startup agility. A recent client survey showed teams processing approvals 3.8x faster after integration, with 91% reduction in “I didn’t see that email” delays.

Getting Started

Ready to transform your event workflows? Sign up for ApproveThis and connect it to your Hipsy account via Zapier in minutes. For complex setups or volume discounts, request a custom demo showing how approval automation can specifically enhance your event management processes.

Final Considerations

Remember that ApproveThis scales with your needs – start with basic event approvals, then expand into vendor payment approvals or sponsor contract reviews as your operations grow. With conditional logic and approval thresholds, you maintain flexibility without losing oversight.