ApproveThis manages your PromoTix Integration approvals.

When Ticket Sales Meet Approval Chains

Let's get real: event planning is 80% paperwork and 20% panic. Between last-minute vendor contracts, sponsor approvals, and attendee refund requests, your team's probably drowning in Slack threads and reply-all emails. That's where pairing PromoTix's ticketing muscle with ApproveThis' approval automation turns "Did anyone sign off on this?!" into "It's handled."

PromoTix nails the front-end – ticket sales, registrations, live streams. But when those sales trigger backend processes (contract reviews, budget approvals, VIP access requests), that's where teams get stuck in manual handoffs. ApproveThis acts as the bridge between the "money coming in" and the "decisions that need to happen" – automatically.

Why This Combo Doesn't Just "Work" – It Actually Solves Sh*t

Most integrations just move data between tabs. This one eliminates entire categories of headaches:

For Marketing/Event Teams:

No more chasing execs to approve last-minute sponsor discounts. Set approval thresholds in ApproveThis – if a discount request stays under 15%, it auto-approves. Over 15%? Routes directly to the CMO's inbox with all the PromoTix event data attached.

For Finance:

Every bulk ticket order over $5k triggers a credit check approval flow before the tickets are confirmed. Connect PromoTix sales data to your accounting system's approval rules without manual exports.

For Operations:

VIP attendee added in PromoTix? Auto-generate approval requests for security clearance, gift bag upgrades, or hotel bookings – with vendor contracts attached for legal sign-off.

Real-World Use Cases (Not Just Theory)

Use Case 1: High-Stakes Attendee Management

The Problem: Your $10k/person summit attracts C-suite attendees. Every registration needs vetting by the exec team + custom itineraries approved by 3 departments.

The Fix: When PromoTix gets a new attendee, ApproveThis:

• Routes registration to sales lead (confirm company size meets criteria)
• Auto-forwards approved attendees to operations (schedule briefings)
• Triggers Zapier to update PromoTix tags for VIP access

Who This Works For: Tech conferences, political fundraisers, any event where attendee quality impacts reputation.

Use Case 2: Sponsor Contracts That Don't Bottleneck Sales

The Problem: Your sales team closes a $50k sponsorship in PromoTix, but legal takes 8 days to review – client walks.

The Fix: ApproveThis' calculated fields auto-flag contracts over certain amounts, attaching your standard legal template. Legal team reviews within the contract itself via email – no PDF downloads.

Pro Tip: Set approval thresholds so contracts under $10k auto-approve with sales manager oversight. Frees legal for big fish.

Use Case 3: Disaster Recovery for Refund Requests

The Problem: Event gets postponed. 500+ refund requests hit PromoTix. Your team manually checks each against payment records.

The Fix: Auto-create approval tickets in ApproveThis that:

• Cross-reference PromoTix attendee data with Stripe transactions
• Flag discrepancies for fraud review
• Batch-approve valid requests during off-peak hours

Critical For: Large festivals, recurring events with complex T&Cs.

Setting This Up Without an IT Degree

Zapier's the glue here. Example workflow for sponsor approvals:

1. PromoTix trigger: "New Sponsor Order"
2. Zapier checks if order exceeds $X
3. If yes: ApproveThis creates approval task for legal team with contract PDF
4. Once approved: Zapier updates PromoTix sponsor status + sends welcome email

Total setup time: 23 minutes (seriously). Zapier's interface is drag-and-drop – no coding.

The Hidden Perks You'll Actually Care About

Approvals via Email (Yes, Really)

Your CFO isn't logging into another SaaS app. ApproveThis sends decisions to their inbox – they click "Approve" without even a password. Works for external partners too.

Delegate Without the Drama

Your events director goes on vacation? ApproveThis automatically reroutes their approvals to the deputy – no frantic CC's needed.

Audit Trail That's Not a Joke

Every PromoTix action tied to an approval – who said yes/no, when, and why. Exportable for compliance in regulated industries (healthcare events, etc.).

When This Isn't Magic (Let's Be Honest)

This isn't a "set it and forget it" solution. You'll need to:

• Map PromoTix fields to your approval criteria (30 mins upfront)
• Train teams to STOP using old approval methods (harder than it sounds)

But for companies running 5+ events/year, this pays off in 2 weeks.

Ready to Ditch Approval Gridlock?

ApproveThis isn't another tool – it's your escape hatch from endless follow-ups. Start with a free account or book a 12-minute demo to see the PromoTix integration live.

Final Note: Your approvers don't need ApproveThis licenses. Just send the link to their inbox – works for contractors, clients, anyone. You’re already paying for PromoTix; no need to double-seat every part-time approver.