ApproveThis manages your Givebutter Integration approvals.

When Fundraising Meets Formal Approvals

Let's be real – nonprofit teams and fundraising organizations have better things to do than chase down signatures for campaign approvals. But someone's gotta make sure the $50K gala budget doesn't accidentally become $500K, right? Enter the ApproveThis + Givebutter combo: your new tag team for keeping campaigns moving fast without losing financial oversight.

Why This Integration Isn't Just Another Zap

Givebutter nails the fundraising game with donor management and campaign tools. ApproveThis brings structure to approvals. Together? They create closed-loop processes where every dollar request gets eyes from the right people before it hits your campaign dashboard. No more "Oops, didn't realize that was live" moments.

Three Ways This Duo Actually Matters

1. Budgets Stay Breathing Room: Set approval thresholds so small ticket items auto-approve while big spends get scrutiny. Your $300 swag order? Greenlit instantly. That $15K venue deposit? Automatically routes to three execs.

2. External Approvals That Don't Suck: Board members reviewing campaign materials don't need Givebutter logins. They click approve/reject in their email. Done.

3. Audit Trails You'll Actually Use: Every approval decision lives alongside the original campaign request in ApproveThis. IRS comes knocking? Show them who approved what, when, and why in two clicks.

Real Teams Using This (Without Losing Their Minds)

Use Case 1: New Campaign Approvals

Who Cares: Marketing leads at university foundations. Every scholarship campaign needs legal review before launch.

The Flow: Givebutter campaign draft → Auto-create ApproveThis request → Legal team reviews disclaimer language → Approved? Campaign goes live automatically. Denied? Comments routed back to marketing.

Secret Sauce: Approval groups ensure both the CFO and compliance officer must sign off on campaigns over $10K.

Use Case 2: Updated Campaign Safeguards

Who Cares: Nonprofit event planners. Last-minute venue changes can blow budgets fast.

The Flow: Givebutter campaign edit detected → ApproveThis pings original approvers → Only 1 approval needed for under 10% budget changes → Full re-approval required for major pivots.

Secret Sauce: Calculated fields auto-flag percentage changes, so approvers see exactly what's different.

Use Case 3: Donor List Syncing

Who Cares: Development teams tracking major donors. New $10K+ pledges need VP stewardship.

The Flow: High-value donor submits Givebutter form → ApproveThis creates approval task → Development VP reviews → Approved donor gets tagged in Givebutter for personal outreach.

Secret Sauce: Approval comments sync back to Givebutter as donor notes. No copy-paste hell.

Department Wins That Actually Matter

Finance Teams

Auto-hold campaigns exceeding department budgets. Get real-time visibility into pending requests instead of end-of-month surprises.

Marketing Teams

Stop waiting days for legal to review campaign copy. Set SLA reminders that nudge slow approvers without you playing bad cop.

Ops Teams

Finally prove compliance with donor restrictions. Show exactly which manager approved reallocating those memorial funds to the new building project.

Setting This Up Without the Headache

1. Create your Zapier account (free tier works)
2. Connect Givebutter → Choose trigger (New Campaign, Update, etc.)
3. Add ApproveThis action → Map critical fields: Campaign ID, Budget Amount, Requester
4. Test with a $1 test campaign → Confirm approvals route properly
5. Activate and let your team actually focus on fundraising

Pro Tip:

Use ApproveThis' calculated fields to auto-flag campaigns that exceed average donor acquisition costs. Approvers see immediately why a request needs scrutiny.

Why This Isn't Just About Saying "Yes" Faster

Approval bottlenecks aren't just annoying – they cost real money. A university foundation we worked with lost $28K in potential donations because their silent auction went live two days late waiting on approvals. With auto-routing and deadline reminders? That doesn't happen.

But here's the kicker: ApproveThis doesn't require approvers to have Givebutter licenses. Your board treasurer reviewing financials? They just click approve in their Gmail. Your corporate sponsor's procurement team? They get a text with a secure link. No new logins, no app downloads.

When to Think Twice

This isn't magic fairy dust. If your approval processes are a mess IRL, automating them just breaks things faster. Get clear on:

• Who actually needs to approve each campaign type
• Your hard vs. soft budget ceilings
• What "emergency" overrides look like

Ready to Stop Being a Approval Middleman?

You didn't get into fundraising to chase down signatures. Let ApproveThis handle the approval grunt work while your team focuses on what matters – bringing in donations that make an impact.

Get your free ApproveThis account and connect it to Givebutter in under 15 minutes. Or book a live demo to see how other nonprofits are cutting approval times by 60%.

Serious question: How many more campaigns could you run this quarter if approvals took hours instead of days?