ApproveThis manages your Invoicing.plus Integration approvals.

Why Approval Automation Matters for Finance Teams

Modern businesses face a critical challenge: keeping financial operations agile while maintaining control. Manual invoice approvals create bottlenecks that delay payments, strain client relationships, and increase operational costs. This is where combining ApproveThis's approval automation with Invoicing.plus's specialized billing capabilities creates transformative efficiency.

Invoicing.plus excels at managing French VAT-compliant invoices and payment tracking, while ApproveThis adds structured decision-making layers. Together through Zapier, they enable real-time synchronization between financial actions and approval protocols. Finance teams gain speed without sacrificing oversight, project managers maintain budget visibility, and external partners participate seamlessly without software training.

Core Integration Benefits

When connecting these platforms via Zapier, businesses unlock three strategic advantages:

1. Automated Invoice Validation

Eliminate manual handoffs between billing and approval systems. A marketing agency could automatically route client invoices over €2,000 to department heads via ApproveThis, while instantly processing smaller amounts through predefined thresholds. Approval decisions then sync back to update invoice statuses in Invoicing.plus.

2. Client-Centric Workflows

External stakeholders can approve documents directly via email without needing Invoicing.plus licenses. A construction firm might send subcontractor payment requests for client approval through ApproveThis, maintaining a clean audit trail while keeping clients in their preferred communication channel.

3. Real-Time Financial Visibility

Approval statuses and invoice data become bidirectional. When a consulting company creates an approval request for travel expenses, the associated invoice in Invoicing.plus automatically reflects approval progress, enabling accurate cash flow forecasting.

Implementation Scenarios Across Industries

Professional Services Firms

Law firms and consultancies handle high-value invoices requiring multiple sign-offs. By setting up parallel approval groups in ApproveThis, they can simultaneously route invoices to both internal finance teams and external clients. The integration ensures approved amounts automatically lock in Invoicing.plus, preventing post-approval edits.

Ecommerce Suppliers

Businesses with cross-border transactions benefit from ApproveThis' multi-currency calculated fields. When Invoicing.plus detects a payment in GBP, ApproveThis can convert thresholds to EUR using real-time exchange rates, triggering escalations only when necessary. This reduces unnecessary approvals for minor currency fluctuations.

Non-Profit Organizations

Grant-funded operations require strict expenditure tracking. Linking donation receipts in Invoicing.plus to approval workflows ensures every payment aligns with grant specifications. Vacation delegation features prevent delays during staff transitions, automatically reassigning approvals to backup managers.

Technical Setup Made Simple

Connecting ApproveThis and Invoicing.plus requires no coding expertise. Follow these steps in Zapier:

Step 1: Create a Zapier account if you don't have one (free tier available).

Step 2: Choose your trigger event - common options include "New Validated Invoice" from Invoicing.plus or "Approval Request Created" from ApproveThis.

Step 3: Map critical data fields between systems. For invoice approvals, ensure the Invoicing.plus invoice ID flows into ApproveThis' reference fields to maintain sync.

Step 4: Activate and test with a non-critical invoice. ApproveThis' dashboard shows real-time status updates, while Invoicing.plus reflects changes immediately upon approval.

Most teams configure their first workflow in under 20 minutes. For complex scenarios like multi-department approvals, use ApproveThis' conditional logic builder to define rules before connecting to Zapier.

Team-Specific Advantages

Finance Departments

Accounts payable teams reduce processing time by 60-70% through automated routing. Approval thresholds automatically handle routine transactions, while escalation rules bring human oversight only where needed. Real-time dashboards provide instant visibility into pending approvals across all connected systems.

Project Managers

Budget holders maintain control without micromanaging. When integrated with project management tools through ApproveThis' Zapier connections, invoice approvals can check remaining project budgets before routing requests. This prevents overspending while decentralizing financial authority.

External Partners

Clients and vendors appreciate the frictionless experience. Email-based approvals let them sign off directly from mobile devices, with all context automatically pulled from Invoicing.plus records. No software downloads or training required - just click "Approve" or "Request Changes."

Advanced Feature Synergy

Dynamic Approval Logic

Combine Invoicing.plus' payment terms with ApproveThis' calculated fields. For example, if an invoice due date falls within 7 days, automatically escalate to senior approvers. This prevents late payment penalties without manual prioritization.

Compliance Automation

French VAT requirements become easier to maintain. Approval workflows can mandate additional documentation for invoices over certain amounts, with ApproveThis automatically attaching these to corresponding Invoicing.plus records post-approval.

Multi-Language Support

While Invoicing.plus specializes in French invoicing, ApproveThis supports approval interfaces in 12 languages. Global teams can review the same invoice with localized approval screens, reducing translation overhead.

Getting Started

The ApproveThis-Invoicing.plus integration delivers maximum value when aligned with your existing processes:

Do: Start with one high-impact workflow like client invoice approvals before expanding to internal requests

Don't: Attempt to automate 100% of approvals immediately - maintain manual oversight for edge cases

Do: Leverage email approvals for external partners to minimize friction

Don't: Neglect vacation delegation setup - holiday periods cause unnecessary delays

Most organizations see ROI within 30 days through reduced processing time and improved compliance. The combination of Invoicing.plus' specialized billing and ApproveThis' flexible approvals creates a financial operations stack that scales with your business.

Next Steps

Ready to transform your approval processes? Register for ApproveThis and connect your Invoicing.plus account in minutes via Zapier. For complex use cases or bulk migration support, schedule a demo with our workflow specialists.

Existing Zapier users can explore pre-built templates to jumpstart their integration. Remember - approvers never need Invoicing.plus licenses, making this ideal for collaborating with clients and external teams.