ApproveThis manages your Filemail Integration approvals.

The Problem with Big Files and Bad Workflows

Let’s talk about the worst part of your job: waiting for someone to approve that 4GB video file from your client. Or chasing down three department heads to sign off on a contract that’s too big for email. This is where Filemail and ApproveThis become your new favorite coworkers – the ones who actually show up to work.

Filemail handles the heavy lifting of moving large files without breaking a sweat. ApproveThis cuts through approval bottlenecks like a chainsaw through butter. Connect them via Zapier, and you’ve just automated the most annoying part of your operations.

Why This Combo Works (Besides Saving Your Sanity)

Most approval tools make you choose between flexibility and simplicity. ApproveThis says “screw that” by giving you both. Filemail doesn’t care how big your files are – it just moves them. Together, they solve three universal business headaches:

• The Black Hole Effect: Files arrive, approvals get lost in Slack/email/Post-its
• The License Tax: Making clients or vendors sign up for your tools just to click “approve”
• The Who’s-On-Vacation? Dilemma: Critical files stuck because Karen from accounting is hiking the Alps

Real-World Use Cases That Don’t Suck

For Creative Teams: Stop Chasing Feedback on Giant Files

Picture this: Your agency gets final video edits via Filemail. Instead of your producer playing email tag with the client, ApproveThis automatically:

1. Creates an approval request with the Filemail link
2. Routes it to the right stakeholders (client + legal if contract terms changed)
3. Locks everything down until all approvals are in

Bonus: Clients approve via email without needing a Filemail login. No more “I can’t access the portal” excuses.

For Legal & Compliance: Audit Trails That Actually Work

When Filemail receives sensitive documents like contracts or regulatory filings, ApproveThis can:

• Require sequential approvals (legal → compliance → CFO)
• Auto-escalate if any step takes longer than 24 hours
• Stamp approvals with user details and timestamps

We’ve seen healthcare companies use this combo to cut document approval times from 11 days to 28 hours. Not bad for a Tuesday.

For Operations Teams: Procurement That Doesn’t Put People to Sleep

Vendor sends a massive invoice package via Filemail? ApproveThis automatically:

- Checks if total exceeds $50k (using approval thresholds)
- Routes to department head + accounting if it does
- Sends to junior staff for quick approval if under threshold

Pro Tip: Set up calculated fields to auto-flag invoices that don’t match purchase order amounts.

Setting This Up Without Losing Your Mind

Here’s the beauty of Zapier – you’re not building the space shuttle. Basic setup:

1. Create a Zap with Filemail as the trigger (new transfer received)
2. Map key Filemail data to ApproveThis fields (file link, sender info)
3. Set approval rules in ApproveThis (who approves what, in which order)
4. Test with a large cat video before going live

Advanced users add conditional logic: If Filemail transfer contains “NDA” in subject, require legal team approval. If it’s from @clientdomain.com, CC their account manager.

Features You’ll Actually Use (No Bloatware Here)

Approval Groups That Make Sense

ApproveThis doesn’t make you choose between “everyone approves at once” or “one painfully slow approver at a time.” Set up parallel approvals for non-critical items, strict sequences for compliance-heavy docs. Legal signs off before finance touches it? Done.

Vacation Mode That Doesn’t Require a Backup Person

John’s climbing Machu Picchu? ApproveThis auto-reassigns his approvals to Susan based on your rules. No manual handoffs, no “Oh right, John’s gone” moments.

Email Approvals Your Grandma Could Use

Approvers get a clean email with: File link, approve/reject buttons, deadline. No login required. If they can delete spam, they can approve your files.

Why Your CFO Will Love This (Yes, Really)

Beyond the obvious time savings:

License Savings: External approvers don’t need Filemail seats. Clients, vendors, contractors? They approve via email. That’s 100% free user seats you’re not paying for.

Risk Reduction: Every approval is logged with user, timestamp, and comments. Perfect for audits without the spreadsheet hell.

Scalability That Doesn’t Hurt: Processing 50 files/day or 5,000? Pricing scales linearly without surprise “enterprise” tiers.

Objections We’ve Heard (And Shut Down)

“We already use [Some Legacy Tool] for approvals.”
Cool. Does it handle 10GB video files? Automate routing based on file content? Let external users approve without licenses? Didn’t think so.

“Our process is too complex.”
Define “complex.” Multi-department approvals with conditional thresholds? We’ve seen oil & gas companies handle safety inspection videos with 14 approval steps. You’re not special.

Who Should Steal This Setup Immediately

- Marketing agencies drowning in client content reviews
- Manufacturers approving engineering specs/blueprints
- Healthcare orgs handling large imaging files
- Any company where “approved” means 3+ people’s inboxes

Getting Started Without the Sales Circus

1. Grab an ApproveThis trial (no credit card needed)
2. Connect to Filemail via Zapier (takes 9 minutes if you’re slow)
3. Build one workflow for your most painful approval process
4. Watch your team get 3 hours/week back

Or book a 15-minute demo if you’re the “look under the hood” type. We’ll show how construction companies approve inspection photos 4x faster.

The Bottom Line

Approvals shouldn’t require a PhD in project management. Filemail moves your big files. ApproveThis moves decisions faster. Together, they turn approval bottlenecks into… well, nothing. Because bottlenecks shouldn’t exist in 2024.