ApproveThis manages your Taggg Integration approvals.

When Scheduling Meets Accountability

Modern teams live by their calendars. Meetings drive projects forward, align stakeholders, and secure client buy-in. But what happens when scheduling outpaces governance? Unapproved meetings lead to double-booked resources, budget overruns, and leadership teams blindsided by last-minute commitments. This is where ApproveThis and Taggg transform coordination from chaotic to controlled.

Why This Integration Matters

Taggg excels at simplifying complex scheduling across organizations, while ApproveThis adds structured oversight without bureaucracy. Together through Zapier, they create a closed-loop system where every meeting request triggers an approval workflow, and every cancellation demands accountability. Finance teams gain visibility into department spending on external calls. Legal teams review client contracts before strategy sessions. Executives maintain control over high-stakes commitments.

Real-World Use Cases

1. Mandatory Approvals for Client-Facing Meetings

A marketing agency uses Taggg to schedule weekly check-ins with a Fortune 500 client. Their ApproveThis workflow requires the account director to approve all meetings exceeding 5 participants or $2,000 in projected costs. When a junior strategist schedules an 8-person workshop, ApproveThis automatically:

• Routes the request to the director via email
• Attaches the Taggg event details and cost estimate
• Escalates to the CFO if not approved within 24 hours

Result: Leadership maintains budget control without micromanaging daily schedules.

2. Cancellation Audits for Consulting Firms

Management consultants often reschedule client meetings due to travel delays or extended discovery phases. A Zapier automation now triggers an ApproveThis review whenever a Taggg meeting is canceled. Partners receive:

• Original meeting purpose and billed hours
• Reason for cancellation
• Option to apply cancellation fees or reschedule

Result: 32% reduction in unbilled hours for a 200-person firm using this workflow.

Cross-Functional Benefits

Operations Teams

Prevent resource conflicts by linking Taggg room bookings to equipment rental approvals. ApproveThis calculates total event costs using calculated fields (e.g., projector fees × hours), auto-approving meetings under $500 or flagging others for review.

External Collaborators

Client approvers receive email-based approvals with embedded Taggg meeting links – no software licenses required. A construction firm shares this with vendors: subcontractors propose site visits via Taggg, project managers approve via email, and both systems update simultaneously.

Remote Teams

Approval groups with vacation delegation ensure global teams aren't bottlenecked by time zones. When an APAC manager schedules a late-night Taggg meeting with New York, ApproveThis reroutes approvals to their San Francisco delegate if unanswered by noon local time.

Implementation Guide

Step 1: Create a Zapier account and connect both ApproveThis and Taggg.

Step 2: For meeting approvals, select "New Meeting Created" as the Taggg trigger. Map these fields to ApproveThis:

- Meeting title → Approval request name
- Organizer email → Requester ID
- Estimated duration → Custom calculated cost field

Step 3: Activate approval thresholds in ApproveThis to auto-approve routine syncs (e.g., <1 hour, internal-only) while flagging client meetings for review.

Pro Tip: Use Taggg's calendar descriptions to include approval context like "Client Contract #2245 Review" – ApproveThis parses these into searchable workflow tags.

Beyond Basic Approvals

While the Zapier integration handles request routing, ApproveThis adds granular control through:

Conditional Logic: Require VP sign-off only when Taggg meetings include competitors' domains.
Consensus Requirements: For board meetings, 3/5 C-suite members must approve via email within 48 hours.
Compliance Logs: Automatically archive approved Taggg events with timestamps and comments for SOX audits.

Scaling Without Friction

A mid-sized SaaS company reduced their sales engineering meeting approvals from 72 hours to 9 minutes using this integration. Their recipe:

1. Sales reps schedule demos in Taggg with prospect ICP details
2. ApproveThis routes requests based on deal size:
- <$10K: Auto-approved
- $10-50K: SE team lead
- >$50K: CTO + CFO
3. Upon approval, Taggg invites auto-send with approved timeslots

Getting Started

ApproveThis requires no code changes to your existing Taggg setup. Begin with a single approval workflow:
1. Register for ApproveThis (14-day free trial)
2. Connect to Taggg via Zapier in <18 minutes using pre-built templates
3. Test with a low-risk meeting type (e.g., internal training sessions)

For complex needs like multi-region approvals or Sarbanes-Oxley compliance, request a custom demo showcasing conditional thresholds and audit trails.

The Bottom Line

Meetings are too critical to leave ungoverned and too frequent to manually oversee. By pairing Taggg's scheduling agility with ApproveThis' structured approvals, enterprises achieve:

- 40-60% faster approval cycles for time-sensitive meetings
- 100% audit-ready records of who approved what – and why
- Zero software onboarding for external approvers

It's not about adding red tape – it's about ensuring every scheduled minute aligns with organizational priorities. Start with one workflow today, and scale as your governance needs evolve.