
ApproveThis manages your ClickMeeting Integration approvals.
April 17, 2025
Integration Category: Video Calls
When Meetings Need Muscle
Let’s get real: coordinating webinars and approvals is like herding cats while juggling chainsaws. Marketing needs budget sign-off for that big product launch webinar. HR wants exec approval for company-wide training sessions. Sales needs legal to vet demo content before it goes live. Enter the ApproveThis-ClickMeeting combo - your new sanity saver.
ApproveThis handles the bureaucratic ballet of getting decisions made. ClickMeeting runs your actual events. Connect them through Zapier, and suddenly your team spends less time chasing signatures and more time creating events that matter.
Why This Combo Works (When Others Don’t)
Most approval tools treat every request the same. ApproveThis gets that webinar approvals have unique needs - budget checks, content reviews, speaker confirmations. Meanwhile, ClickMeeting’s great at running events but wasn’t built to handle the back-office politics that come with them.
Together, they cover the full lifecycle:
- Pre-Event: Automatically trigger approval workflows when new ClickMeeting events get scheduled
- During: Sync attendee data to approval requests for real-time decisions
- Post-Event: Auto-close requests when webinars wrap, keeping your audit trails clean
The kicker? Approvers don’t need ClickMeeting licenses. Perfect for getting quick sign-offs from external partners or execs who just need to approve, not attend.
Real Teams, Real Time Saved
1. The Marketing Squad
Scenario: Your content team plans a 10-webinar series for a new product launch. Every episode needs:
- Budget approval from Finance
- Content review by Legal
- Speaker availability confirmation
Old way: 37 emails, 12 Slack pings, 1 near-miss with compliance.
New way: Create the ClickMeeting event → Zapier triggers ApproveThis to:
- Calculate total costs using Calculated Fields
- Route to Finance if over $5k (thanks to Approval Thresholds)
- Send video drafts to Legal via Email-Based Approvals
- Automatically reassign tasks if someone’s OOO (Vacation Delegation)
2. HR’s Training Tightrope
Mandatory compliance training? More like mandatory approval headaches. With this integration:
- New ClickMeeting training session created → Auto-generates approval request
- Required approvers: Department heads (sequential approval)
- Auto-approve if <80% attendance in prior sessions (Conditional Logic)
Bonus: Use Approval Groups to require consensus from Legal, IT, and ERG leaders when handling sensitive topics.
3. Sales Enablement That Actually Enables
Enterprise sales teams live and die by custom demos. Now:
1. Prospect attends unregistered? → New Attendee trigger creates approval request
2. Auto-route for:
- Account exec approval (to confirm lead quality)
- Engineering review (if custom build required)
- Legal check (for NDAs)
All while syncing with ClickMeeting attendee data to prevent duplicate entries.
Setting This Up Without Losing Your Mind
Connect in 3 steps even your least techy colleague can handle:
- Zapier Setup: Create new Zap → Choose ClickMeeting as trigger app
- Pick Your Trigger: “New Event with Registration” works for most use cases
- Add ApproveThis Action: Map ClickMeeting data to approval request fields
Pro tip: Use ApproveThis’ Customizable Workflows to add conditional branches like:
“If event type = ‘Client Demo’, require Sales Director approval”
Need to go the other direction? Set up reverse Zaps where approved requests auto-create ClickMeeting events with all necessary details pre-populated.
Who Wins (Besides Your Sanity)
Finance Teams
No more surprise webinar costs. Approval thresholds auto-flag events over budget, while calculated fields show real-time spend against quarterly allowances.
Legal & Compliance
Every recorded session gets automatic approval audit trails. Use Real-Time Tracking to prove due diligence without digging through emails.
External Partners
Agency needs sign-off on their webinar concept? Send approval requests via email (no ApproveThis login required) while keeping internal comms in ClickMeeting.
The Bottom Line
Approvals for webinars and meetings shouldn’t be a part-time job. By connecting ApproveThis and ClickMeeting through Zapier, you’re not just automating clicks - you’re:
- Cutting approval cycles from days to hours
- Eliminating “Who approved this?!” post-mortems
- Letting teams focus on content vs. chasing signatures
Ready to stop being a professional nag? Get ApproveThis, connect your ClickMeeting account via Zapier, and actually enjoy running webinars for once.
Or if you’re the skeptical type, book a demo and see how 23 minutes can save your team 23 hours a month.
Integrate with ClickMeeting Integration and get 90 days of ApproveThis for free.
After you create a Zapier integration, please email us at support@approve-this.com with your account name and we'll add 3 months of ApproveThis to your account. Limit one redemption per account.
Learn More
Best Approval Workflows for ClickMeeting
Suggested workflows (and their Zapier components) for ClickMeeting
Create approval requests for new registered ClickMeeting events
Manage your event registrations efficiently. This integration creates an approval request in ApproveThis when a new ClickMeeting event with registration is scheduled. Streamline approvals of event details or expenses through your team's workflows.
Zapier Components

Trigger
New Upcoming Event with Registration
Triggers when you create a new event with registration.
Action
Create Request
Creates a new request, probably with input from previous steps.
Create ClickMeeting events for new approval requests
Ensure timely planning and coordination by automatically setting up ClickMeeting events whenever a new approval request is received. This integration aligns your approval workflows with event scheduling needs.
Zapier Components
Trigger
New Request
Triggers when a new approval request workflow is initiated.

Action
Create New Event
A new event will be created.
Initiate approvals for new ClickMeeting attendees
Automate participant tracking and follow-up by creating approval requests for each new attendee in a ClickMeeting event. Simplify decision-making for next steps such as thank you emails or feedback surveys.
Zapier Components

Trigger
New Attendee
Triggers after a new attendee participated in your event without registration.
Action
Create Request
Creates a new request, probably with input from previous steps.
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