ApproveThis manages your WorkWave Route Manager Integration approvals.

When Approvals Meet the Road

Let’s cut to the chase: logistics teams using WorkWave Route Manager are good at moving stuff. Finance teams using ApproveThis are good at moving decisions. But when these two don’t talk? You get drivers waiting on signatures, accountants playing detective with delivery reports, and everyone losing money watching trucks idle. That’s why we built this Zapier integration – to connect the people who move physical things with the people who move paperwork.

Why This Combo Works Like a Warehouse Loading Dock

WorkWave Route Manager handles the gritty details of last-mile delivery – optimized routes, driver tracking, proof of delivery. ApproveThis handles the equally gritty world of approvals – purchase orders, expense reports, vendor contracts. Together via Zapier, they create closed-loop processes where:

• Every completed delivery automatically triggers financial approvals
• Every approved purchase order automatically generates delivery orders

No more “Did that shipment get approved?” emails. No more drivers showing up for jobs that accounting hasn’t greenlit. Just two systems doing what they do best, connected through Zapier.

Real-World Use Cases (No Fluff Included)

1. The “Proof of Delivery = Instant Invoice Approval” Play

Here’s how a plumbing supplies distributor uses this integration: When WorkWave marks an order as delivered (with digital signatures and photos), Zapier triggers an ApproveThis workflow. The CFO gets an email approval request showing delivery proof, approves the invoice payment right from their phone, and QuickBooks gets updated automatically. Result? They’ve cut payment processing from 14 days to 48 hours – critical when dealing with small contractors who need fast payments.

2. The “Oops, That Didn’t Get Delivered” Protocol

A medical equipment company we work with automatically routes failed deliveries (marked in WorkWave) to ApproveThis. The system pings both the sales rep and logistics manager via email with one-click options: “Reschedule delivery” (which creates a new WorkWave order) or “Issue refund” (which triggers NetSuite). Before this? Failed deliveries sat in a shared Excel sheet that nobody checked.

3. The “Pre-Approved Rush Delivery” Hack

An e-commerce client setup works backwards: When sales teams create an ApproveThis request for expedited shipping costs, approval triggers WorkWave to automatically prioritize that order. Their rule? Any approved rush fee over $50 moves the order to “high priority” in WorkWave. No more drivers guessing which boxes are actually urgent.

Department-Specific Wins

Logistics Teams: Less Typing, More Driving

Dispatchers live in WorkWave. Now when they mark a route complete, ApproveThis automatically handles the bureaucratic stuff. Field crews get paid faster because completed jobs instantly route to payroll approval. Maintenance requests from drivers (logged in WorkWave) auto-create ApproveThis tickets with service urgency levels. Nobody’s transposing data from apps to email chains.

Finance Teams: Approve Where You Live

Controllers love that WorkWave delivery data (mileage, wait times, photos) auto-attaches to ApproveThis requests. Approving a fuel surcharge? See the actual route detour. Questioning a perishable goods write-off? Check the timestamped delivery photo. Bonus: approvers don’t need WorkWave logins – they click Approve/Deny right from email.

Sales & Customer Service: No More “Let Me Check”

When clients ask “Where’s my stuff?”, service reps check WorkWave. When they ask “Why was I billed extra?”, reps check ApproveThis. With both systems connected, CSRs see delivery timelines alongside approved rate changes. One beverage company even added a Zapier step to send customers automated approval status emails – reduced “Where’s my order?” calls by 40%.

Setting This Up Without an IT Degree

Via Zapier, you’re essentially teaching WorkWave and ApproveThis to pass notes like grade-schoolers. Here’s the cheat sheet:

1. Log into Zapier, create a new Zap
2. Pick WorkWave trigger: “Order Completed”
3. Connect to ApproveThis action: “Create Request”
4. Map WorkWave data (order ID, delivery proof) to ApproveThis fields
5. Test with a real delivery – did the approval request pop up?

Pro tip: Use ApproveThis’ calculated fields to auto-flag deliveries that missed SLA. Example: If WorkWave’s “actual delivery time” exceeds “promised time” by >2hrs, ApproveThis routes to customer service for discount approval.

Why This Isn’t Just Another Integration

Most app connections just move data. This one moves responsibility. WorkWave knows the physical status, ApproveThis knows who needs to decide what. Together via Zapier, they:

• Auto-escalate urgent approvals when delivery ETAs slip
• Attach WorkWave’s geotagged delivery proof to ApproveThis audit trails
• Use ApproveThis’ vacation rules to reroute approvals if dispatchers are OOO

It’s not about replacing humans – it’s about letting them focus on exceptions. 95% of deliveries follow standard approval paths. The other 5% get human eyes fast.

Bottom Line for Mid-Sized Companies

If you’re managing 50-5000 employees, every minute saved on approval delays compounds. Field crews get paid faster. Customer disputes resolve before becoming chargebacks. CFOs sleep better knowing delivery approvals are airtight. And none of this requires forcing your WorkWave users to learn ApproveThis (or vice versa).

Get Moving

We’ve got a WorkWave Route Manager integration template ready to roll. Take it for a spin with our free trial – no credit card needed. Or book a 15-minute demo where we’ll show exactly how a plumbing company cut 1200 approval emails/month using these Zaps. Either way, stop letting delivery data and approvals live in separate worlds.

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