ApproveThis manages your Zenkit approvals.

When Project Management Meets Approval Muscle

Let's be real: most project tools are great at telling you what needs to happen, but terrible at deciding who gets to say "yes". That's where Zenkit and ApproveThis become your tag team. Zenkit organizes tasks, projects, and data. ApproveThis handles the politics of getting sign-offs. Together? You get work moving faster without chasing people through Slack.

Think of it like this – Zenkit is your team's central nervous system. ApproveThis is the decision-making brain. Connect them via Zapier, and you've automated the most annoying part of getting stuff done: waiting for someone to click "approve."

Why This Combo Works for Mid-Sized Companies

Companies between 50-5k employees hit a breaking point. Spreadsheet approvals collapse. Emails get lost. Departments develop their own "systems" (read: chaos). This integration fixes three things:

• No more approval black holes: That Zenkit task about the new vendor contract? It doesn't just sit there – it automatically triggers an approval chain in ApproveThis.
• External clients don't need Zenkit logins: Your lawyer can approve NDAs via email. Your client's CFO can sign off on budgets. No extra licenses, no app downloads.
• Audit trails that don't suck: Every approved/denied request in ApproveThis updates Zenkit. Legal loves this. Finance loves this. You'll love not being the middleman.

Real-World Uses (Not Just HR Forms)

1. Killing Scope Creep in Client Projects

Who needs this: Marketing agencies, consulting firms, anyone billing by the hour.

A client asks for "just a small tweak" in Zenkit. Your PM changes the task's scope field. Zapier pings ApproveThis, which routes to the client's main contact and your finance lead. Client approves? Zenkit auto-updates the project timeline. Finance gets the change order. Denied? Task stays as-is. No awkward "we never approved that" calls.

2. Procurement Without Papercuts

Who needs this: Manufacturing, construction, any biz with complex supply chains.

A Zenkit item hits $25k in estimated costs? ApproveThis triggers a 3-step approval: team lead → CFO → legal. Legal wants a risk assessment added? They comment directly in ApproveThis. Once all green lights hit, Zenkit auto-flags the item as "Ready for PO." No more lost PDFs in someone's inbox.

3. Hiring Without the Bottlenecks

Who needs this: Scaling tech companies, remote teams with async hiring.

HR adds a new candidate to Zenkit. ApproveThis fires off approvals to the hiring manager, department head, and compensation team. Compensation uses ApproveThis' calculated fields to see if the offer fits the budget. If someone's OOO, approvals shift automatically. Offer letter only goes out when everyone's on board.

Setting This Up Without Losing Your Mind

Zapier does the heavy lifting. Here's the cheat sheet:

1. Pick your trigger in Zenkit: New item? Field change? Status update?
2. Map to ApproveThis: Send key data (Zenkit item ID, cost, requester) into an approval template.
3. Set approval rules: Who approves what, thresholds for auto-approval, escalation paths.
4. Close the loop: When ApproveThis finalizes, update Zenkit automatically.

Pro tip: Use ApproveThis' calculated fields for budgets. Example: If Zenkit sends a project budget of $50k, ApproveThis can auto-flag anything over $5k for CFO review. No manual checks needed.

Why Teams Stop Hating Approvals

For Project Managers

You know that Zenkit board with 20 tasks stuck on "Waiting for Approval"? Connect it to ApproveThis, and suddenly those tasks move when people actually act. Plus, you get alerts if someone sits on a request too long.

For Finance

ApproveThis' approval thresholds mean you only see big-ticket items. That $500 software subscription? Auto-approved based on your rules. The $50k capex request? Routes straight to you with all the Zenkit context attached.

For External Partners

Your client's legal team doesn't care about your Zenkit workflow. But they'll approve an NDA via email in seconds. ApproveThis handles that without giving outsiders access to your internal tools.

The Cool Features You'll Actually Use

Beyond basic approvals, this combo lets you:

Auto-Escalate Stuck Requests: If a Zenkit task hasn't been approved in 48hrs, ApproveThis can ping the next person in the chain. No more babysitting.

Dynamic Approval Paths: A Zenkit item marked "High Priority" might skip junior approvers. A low-cost item might auto-approve if under budget.

Audit-Ready Logs: Every approval decision in ApproveThis timestamps and records comments. Syncs back to Zenkit for a clean paper trail.

No, This Isn't Just for Tech Companies

Example: A 200-person HVAC company uses Zenkit for field service schedules. When a technician adds a "recommended upgrade" in Zenkit, ApproveThis sends a video estimate to the homeowner via email. Homeowner approves? Zenkit auto-schedules the job. No back-office staff needed.

Another: A nonprofit uses Zenkit for grant applications. Any application scoring above 80/100 in Zenkit triggers ApproveThis workflows to board members. Approvals happen between board meetings, cutting grant turnaround by 3 weeks.

How to Not Screw This Up

Do: Start with one high-pain process (like PO approvals) before scaling.

Don't: Try to automate every approval at once. You'll overwhelm people.

Do: Use ApproveThis' vacation delegation so approvals don't die when someone's off.

Don't: Let departments build their own rules without finance/legal input. Chaos ensues.

Ready to Stop Being a Human Routing Bot?

If your team's bigger than 50 people, you're wasting hours weekly on approval busywork. This isn't about fancy tech – it's about making decisions happen faster without adding more meetings.

Get ApproveThis, connect it to Zenkit via Zapier, and actually hit those project deadlines for once.

Or, book a demo and we'll show you how a manufacturing company cut approval times by 70% in 3 weeks. Your choice.