REQUEST MANAGEMENT
Stop Reassembling Requests. Start Approving Them.
ApproveThis collects structured requests from every source — web forms, email, Zapier, webhooks. You stop being the intake system.
Your team submits POs missing the vendor name. Your client buries an approval request in a forwarded email chain. Someone DMed a vacation request three days ago and is now asking why it hasn’t been processed.
You’re not managing approvals. You’re doing data entry and detective work.
ApproveThis turns fragmented requests into structured workflows. Build a form with AI in 30 seconds, accept submissions from anyone, route to the right approver automatically.
No credit card required. Free 14-day trial.
EXTERNAL INTAKE
Anyone Can Submit. No Account Required.
Public forms, white-label portals, or authenticated internal forms — you control who submits and how. Friction goes down, control stays up.
Public Forms
Share a URL. Anyone can submit without an account. They get automatic status updates by email with a unique tracking link.
Learn more
Approval Hub (your white-label portal for clients and vendors)
Give each client their own white-label subdomain (approvals.yourclient.com). Client-specific forms, routing rules, and PIN protection. Client A never sees Client B's data.
See Approval Hub in Action
Authenticated Forms
Restrict submission to logged-in team members. Require 2FA or SSO for sensitive workflows. Internal-only when internal-only is what you need.
Learn moreSPEED TO VALUE
Describe It. Launch It. Done.
Build a working approval form in 15 seconds with AI -- or start from 150+ pre-built templates and customize from there.
Path 1: AI Form Generation
Type what you need: “Purchase request with budget approval and department routing.” AI generates fields, validation, and routing in seconds. Review, adjust, publish.
AI suggests fields based on your description — you review and adjust before publishing.
Describe it. Done. ~15 seconds
Path 2: Template Library
Browse 150+ templates organized by category: HR, Finance, IT, Operations. Each template includes pre-configured fields, validation, and routing logic. Find one that’s 90% right, customize the remaining 10%, and launch.
Every template is fully editable. Change fields, add steps, adjust routing.
Either way, you go from “we need a process” to “here’s the link” in under a minute.
No credit card required. Free 14-day trial.
Features
Forms That Handle Real Business Complexity
Calculated fields, repeater rows, conditional logic, multi-currency support, and file preview — built for workflows where accuracy isn't optional.
Calculated Fields
Line item totals auto-sum in real time. If the submitted amount doesn't match the calculated total, the form flags the discrepancy before it enters the approval queue. No more catching math errors during month-end close.
Repeater Fields
Dynamic line items for invoices, expense reports, and purchase orders. Requesters click "Add Another" to add rows. Each row inherits the same validation and calculation rules.
Conditional Logic
Show or hide fields based on answers. POs over $5,000 route to the CFO automatically; requests under $500 skip the second approval step.
Multi-Currency Support
13+ currencies with proper symbols and regional formatting. Currency fields work with calculated fields — no ambiguity between USD and EUR submissions.
File Upload with Inline Preview
Drag and drop invoices, contracts, and receipts. Approvers preview PDFs, spreadsheets, and images inline — no downloading, no context-switching.
INTAKE CHANNELS
Requests Flow In From Wherever Work Happens
Web forms are just one intake channel. ApproveThis also collects requests from email, Zapier, webhooks, and native integrations -- all feeding the same dashboard.
Email Intake
Assign a dedicated email address to any workflow. Incoming emails automatically become approval requests -- subject becomes the title, body becomes the description, attachments upload. No manual re-entry.
Up to 10 dedicated email addresses per workflow. Attachments up to 25MB.
Zapier
Connect to 5,000+ apps. A new Salesforce opportunity triggers a discount approval; a HubSpot deal stage change creates a contract review. Build the trigger once.
Requires an active Zapier account. Native integrations available for BigCommerce, QuickBooks, and Slack.
Webhooks
External systems send requests via HTTP POST. Your CRM, e-commerce platform, or custom tools can create requests via API call.
Native Integrations
BigCommerce orders, QuickBooks data, and Slack submissions feed directly into your approval workflows. No middleware required.
Works with your existing tools -- no rip-and-replace.
Every channel feeds one view. Every submission logged in your audit trail -- regardless of channel. Nothing falls through because nobody was monitoring that inbox today.
REQUEST LIFECYCLE
Denied Requests Get Revised, Not Restarted
Version history, dashboard views, and automatic status updates so external requesters stop asking ‘where’s my request?’
Request Versioning
Denied requests get revised and resubmitted, with the full thread preserved. Approvers see a clean diff between versions — no recreating, no lost audit trail.
Every version preserved. Every change logged. Full history available for audits and reference.
Dashboard Views
Track every request at a glance -- in the view that matches how you work. Export approval status for leadership updates or compliance reports.
Anonymous Requester Updates
External submitters get automatic status emails with a unique tracking link. They see where their request stands. No account, no login, no ‘just checking in’ emails to your team.
Status updates are automatic. Your team doesn't send them manually -- they just happen.
SECURITY & ACCESS
Open to Requesters. Locked Down for You.
Accepting requests from external sources doesn't mean compromising on security. Every submission is controlled, authenticated, and logged.
Access Controls
Audit & Compliance
Every action on every request is logged: who submitted what, when, from where. Exportable to Excel. External approvers use time-limited, single-use links.
Your First Form. 30 Seconds. Go.
Describe what you need. AI builds the form. Review, adjust, launch.
ApproveThis starts at $19/mo with every feature included on every plan. No feature gates. Every capability available the moment you sign up.
No credit card required · Set up in under 2 minutes
Want a walkthrough? We'll show you the workflow for your use case.
SOCIAL PROOF
500+ Teams Run Request Intake on ApproveThis
Teams across industries use ApproveThis to replace scattered intake with structured workflows.
We went from chasing requests across three inboxes to having everything land in one dashboard. The AI form builder meant we were live in our first meeting, not our fifth.
Operations Director
Healthcare
Our vendors submit invoices through a public form. They get status updates automatically. We stopped getting ‘where’s my payment?’ emails within the first week.
Controller
Manufacturing
500+
Teams trust ApproveThis
From agencies to enterprise finance departments -- across industries and company sizes.
15 sec
From description to working form with AI
Describe what you need in plain English. AI handles the rest.
150+
Pre-built templates
HR, Finance, IT, Operations -- launch your first workflow in minutes.
No credit card required. All features included on every plan.