ApproveThis manages your Trello Integration approvals.

Let’s cut to the chase: Trello is where work happens, and ApproveThis is where decisions actually get made. Together, they’re the antidote to endless Slack threads, forgotten follow-ups, and that one VP who takes three business days to click “approve.” For teams juggling multiple projects across departments – marketing, operations, procurement, you name it – this integration isn’t just nice to have. It’s the difference between moving fast and dying slowly in approval purgatory.

Why This Combo Works Like a Swiss Army Knife

Trello organizes tasks. ApproveThis organizes decisions. Zapier connects them so you never have to play middleman. Here’s the breakdown:

Trello’s Superpower

Visual project tracking. Cards move left to right, everyone sees the status, and it’s idiot-proof enough for even your least tech-savvy stakeholder. But let’s be real – Trello can’t force Karen from Legal to review that contract. That’s where ApproveThis steps in.

ApproveThis’ Secret Sauce

Structured approval workflows that don’t rely on hope and prayers. Think: automatic routing based on dollar amounts, deadline-based escalations, and approvals that happen directly in email (because Karen still thinks Outlook is cutting-edge).

The Three Killer Automations Your Team Will Actually Use

1. Turn New Trello Cards into Approval Requests Automatically

How it works: New card in “Campaign Ideas” list → Auto-create approval request in ApproveThis with card details attached.

Who needs this: Marketing teams approving content calendars, agencies getting client sign-off on deliverables, product teams greenlighting feature requests.

Real-world example: Your social media manager drops a card for a TikTok campaign. Before the designer even starts storyboarding, the budget gets auto-approved because it’s under $5k. No paperwork. No chasing down the finance lead.

2. Mirror Approval Statuses Directly in Trello

How it works: Request approved in ApproveThis → Trello card moves to “Approved” list and @mentions the executor. Denied? Card flips to “Revisions Needed” with the rejection reason.

Who needs this: HR teams handling onboarding checklists, IT managing software purchase requests, operations dealing with vendor contracts.

Real-world example: Your procurement team requests new laptops. The moment the CFO approves in ApproveThis, the Trello card jumps to the IT team’s queue with all specs attached. Zero status update meetings.

3. Push Approval Paper Trails to Trello (Without the Paper)

How it works: Every approval decision in ApproveThis → Detailed comment added to the Trello card with who approved/rejected, when, and why.

Who needs this: Legal teams needing audit trails, healthcare orgs requiring compliance records, agencies proving they got client sign-off.

Real-world example: Your compliance officer can instantly see that the privacy policy update was approved by Legal on 3/14 at 2:47 PM – right there in Trello. No digging through emails when auditors come knocking.

Setup That Takes Less Time Than Your Morning Coffee

1. Connect the dots in Zapier: Create a Zap between Trello and ApproveThis (takes 4 minutes tops)
2. Pick your trigger: “New Card in Trello” or “Approval Decision in ApproveThis”
3. Map the data: Attach Trello card descriptions to approval requests, link approval outcomes to card updates
4. Test with a real request: Try approving a $1 mock invoice – if it works for Accounting, it’ll work for anyone

Why Your CFO and Your Intern Will Both Love This

For Finance Teams

Approval thresholds mean anything under $10k auto-approves (freeing up your controllers for actual analysis). Anything over? It routes straight to the right VP’s inbox with the card linked. Plus, all approvals feed into your audit logs automatically.

For Operations Managers

Vendor onboarding that doesn’t require 17 sign-offs. New supplier card in Trello? ApproveThis routes NDAs to Legal, insurance docs to Compliance, and terms sheets back to you – all while keeping the card updated.

For External Collaborators

Clients/contractors can approve directly via email without needing Trello access. Their “approve” click updates your Trello board behind the scenes. Professional? Yes. Micromanagey? Nope.

The Nuts and Bolts You Actually Care About

No double licenses: Approvers only need ApproveThis access – perfect when working with clients or freelancers who shouldn’t see your entire Trello board.

Deadlines that actually matter: Set SLAs in ApproveThis (e.g., “Approve within 48 hours or auto-escalate”). Overdue approvals get bumped up the chain without you playing bad cop.

Vacation coverage that works: Approver OOO? ApproveThis auto-reassigns their Trello-related approvals. No more “Sorry, I was on PTO” bottlenecks.

Let’s Get Real – This Isn’t For Everyone

If your approval process is “Shoot Jim a text and hope he responds,” keep doing you. But if you’re part of a scaling company where:

• Projects involve 3+ departments
• Compliance actually matters
• You’re tired of being a human router between Trello and Outlook

...then wasting another quarter without this integration is just bad business.

Ready to Stop Being a Approval Middleman?

Get ApproveThis, connect it to Trello via Zapier, and start your free trial. Or, if you want to see exactly how it would work for your team’s specific Trello boards, book a 15-minute demo.

Either way, stop letting approval delays be the reason projects ship late. Your Trello boards will thank you.