ApproveThis manages your PT Distinction Integration approvals.

Why Personal Trainers Need Fewer Spreadsheets and More Muscle Memory

Let’s get real: personal trainers didn’t get into fitness to drown in client onboarding forms or chase down managers for package approvals. PT Distinction already helps you manage workouts and nutrition plans – but when you add ApproveThis’ approval automation through Zapier, you’re not just streamlining processes. You’re creating guardrails that let you focus on what actually matters: your clients.

When PT Distinction Does the Heavy Lifting and ApproveThis Spots You

PT Distinction handles client management. ApproveThis handles the red tape. Together, they automate the three things that waste trainers’ time:

• Gatekeeping: Should this premium package require manager approval? Should new clients get vetted first?
• Paper trails: Who approved what, when, and why? (Hint: your inbox isn’t a filing system)
• Bottlenecks: What happens when your sales lead is on vacation and can’t sign off on a custom plan?

Here’s the kicker: approvers don’t need PT Distinction logins. Clients don’t need ApproveThis licenses. The integration works through Zapier, meaning you set the rules once and let the tools handle the handoffs.

4 Ways This Combo Beats Manual Processes (Without the Gym Bro Energy)

1. Client Onboarding That Doesn’t Require Micromanaging

The problem: New client signups should be exciting – not a permission slip hunt. But when corporate clients need HR approval or premium packages require manager sign-off, everything stalls.

The fix: Connect PT Distinction’s “Client Added” trigger to ApproveThis. Every new client entry automatically creates an approval request routed to the right person. Finance gets budget sign-off. Managers confirm package eligibility. And since ApproveThis uses email approvals? No app logins required for external approvers.

Who this helps: Gyms with corporate wellness programs, trainers offering tiered packages, anyone who’s ever had a client show up unvetted.

2. Package Sales That Close Themselves (Seriously)

The problem: Pre-made packages are your bread and butter – until someone buys a $5k plan that needs senior trainer approval. Now you’re playing phone tag instead of building workouts.

The fix: Zapier watches for PT Distinction’s “Pre-Made Package Sign Up” event. ApproveThis instantly routes the deal to your sales lead with pricing and client history. They approve via email in seconds, triggering a confirmation email to the client. No spreadsheets. No “Hey, did you see my Slack?”

Bonus points: Use ApproveThis’ approval thresholds to auto-approve packages under $1k. Escalate bigger deals. Set it once and let the tools sort it out.

3. No More “Who Approved This?” Meetings

The problem: Clients want to know why their custom plan changed. Managers want to audit package discounts. You want to stop being the middleman in a blame game.

The fix: Every ApproveThis decision – approved or denied – gets logged with timestamps, comments, and approver details. Connect these to PT Distinction client records via Zapier. Now when someone asks “Who okayed this?”, you’ve got receipts. Literally.

4. Vacation-Proof Approval Chains

The problem: Your head trainer takes a rare vacation… and suddenly no one can approve new client assessments. Cue delays and passive-aggressive emails.

The fix: ApproveThis’ vacation delegation automatically reroutes requests to a backup approver. Combine this with PT Distinction’s client management, and your sales pipeline keeps moving while your lead trainer snorkels in Bali.

Setting This Up Isn’t a CrossFit WOD (We Promise)

If you can create a workout plan, you can build this Zapier integration:

1. Connect PT Distinction to Zapier: PT Distinction’s Zapier integration handles triggers like new clients or package signups.
2. Add ApproveThis Actions: Choose whether to create approval requests in ApproveThis or push approvals back to PT Distinction.
3. Set Your Rules: Use ApproveThis’ conditional logic (e.g., “Auto-approve packages under $1k” or “Route corporate clients to HR”).

Total setup time: Less than a treadmill mile. Ongoing effort: Zero.

What This Means for Different Teams (Besides Saving Sanity)

For Trainers:

Stop being a secretary. When package approvals and client vetting happen automatically, you reclaim 3-5 hours weekly. That’s enough to actually use PT Distinction’s progress tracking features properly.

For Gym Managers:

Enforce pricing rules without playing bad cop. ApproveThis lets you set thresholds (e.g., “Any discount over 15% needs CFO approval”) so trainers can’t “forget” policies.

For Corporate Wellness Teams:

HR gets nervous about unvetted trainers? Route every new client through their approval via ApproveThis. They sign off via email, and PT Distinction auto-enrolls approved employees.

This Isn’t Just About Automation (It’s About Leverage)

PT Distinction helps you manage clients. ApproveThis manages the bureaucracy. Together, they let you scale without adding headcount or complexity. You’re not just saving time – you’re making every approval process a silent partner in growth.

Ready to Stop Chasing Approvals?

ApproveThis works where spreadsheets and Slack fail. Combined with PT Distinction via Zapier, it’s like having an admin who never sleeps, never forgets, and never asks for a raise.

Next steps:

• Book a 10-minute demo to see approval thresholds in action
• Start a free trial and connect your PT Distinction account in < 15 minutes

Because your time should be spent coaching – not chasing signatures.