ApproveThis manages your HR Partner Integration approvals.

When HR Meets Approval Automation

Let’s be real – HR teams in growing companies are stuck playing spreadsheet janitor more often than actual strategic work. Between leave requests, job applicant reviews, and compliance paperwork, the approval backlog becomes its own full-time job. That’s where connecting ApproveThis and HR Partner through Zapier changes the game.

ApproveThis isn’t just another “approval button” – it’s built for companies scaling past 50 employees where ad-hoc email approvals start causing missed deadlines and compliance risks. HR Partner handles the employee data side cleanly. Together? They automate the bureaucratic middle layer that slows down hiring, payroll, and basic people operations.

Here’s the kicker: ApproveThis approvers don’t need HR Partner logins. External hiring managers or department heads can review requests via email while HR maintains control in HR Partner. No more buying extra SaaS seats just for occasional approvals.

Four Ways This Combo Saves HR Teams From Themselves

1. Hiring Without the Committee Meetings

When HR Partner gets a new job application, ApproveThis can auto-create approval chains tailored to role seniority. Example: A marketing agency needs three creative directors to review a senior designer candidate. ApproveThis routes the portfolio link and resume through sequential approvals, then pings HR Partner to update the applicant status. No more chasing down Slack approvals that get buried.

2. Leave Requests That Don’t Haunt You

An employee submits a vacation request in HR Partner. ApproveThis checks their remaining PTO balance using calculated fields, auto-approves if compliant with policy, or escalates to their manager if it’s over limit. For manufacturing companies with union rules, this combo enforces labor agreements without HR playing cop.

3. Killing Zombie Reminders

Once a request is approved/denied in ApproveThis, it automatically kills the reminder in HR Partner. Crucial for healthcare orgs where shift change approvals impact patient coverage – no double-booking because someone forgot to manually clear a task.

4. Audits That Don’t Make You Sweat

All approvals sync between systems, creating a paper trail showing who approved what, when, and why. For financial services firms with compliance needs, this means regulators get clean reports without last-minute scrambling.

Setting This Up Without Becoming a Zapier Expert

Connect HR Partner and ApproveThis in under 15 minutes:

1. Pick Your Pain Point: Start with one process (e.g., leave requests)
2. Build the Trigger: In Zapier, select HR Partner’s “New Leave Request”
3. Add Approval Logic: Map the request details to ApproveThis fields, set escalation rules if managers don’t respond in 48hrs
4. Close the Loop: Add a final Zap step to update HR Partner once approved

Pro Tip: Use ApproveThis’ approval thresholds to auto-approve routine requests under $500 or with pre-approved parameters. Saves 60% of manual review time for procurement-heavy teams.

Why This Isn’t Just for HR Anymore

Finance Teams:

Connect ApproveThis to HR Partner’s payroll change requests. Example: A 200-employee retail chain auto-routes overtime approvals to store managers before payroll processing. Finance gets pre-approved data instead of last-minute corrections.

Operations Teams:

Manufacturing safety gear requests in HR Partner can trigger ApproveThis workflows requiring plant manager + safety officer sign-off. Reduces compliance risks without Operations needing HR Partner access.

IT Teams:

New hire access requests approved in ApproveThis automatically create IT tickets with required access levels. Especially useful for tech companies managing contractor permissions.

Real Companies Actually Using This Combo

Case 1: Scaling a Remote Team

A 350-person SaaS company uses HR Partner for global leave requests. ApproveThis automatically routes approvals based on time zones and approver availability. If a manager is OOO, requests delegate to their deputy without HR intervention. Result: 80% faster leave approvals across 14 countries.

Case 2: High-Volume Seasonal Hiring

A logistics company processes 2,000+ seasonal applications monthly. ApproveThis auto-creates tiered approval groups in HR Partner – warehouse leads approve entry roles, execs review management hires. Hiring managers get candidate packets pre-vetted by the right people.

The Nuts and Bolts You Care About

No New Licenses Needed

External approvers (like clients approving contractor hours) can review via email without HR Partner access. Legal loves this – external parties never see internal HR data.

Vacation Coverage That Actually Works

ApproveThis’ delegation rules prevent approval bottlenecks when managers are out. HR Partner reminders auto-adjust based on who’s currently responsible.

Mobile Approvals That Don’t Suck

Approvers can review requests on any device without logging into multiple systems. Critical for healthcare, manufacturing, and retail where managers aren’t desk-bound.

Common Stumbling Blocks (And How to Dodge Them)

Problem:

Approval emails getting marked as spam.

Fix: Whitelist ApproveThis’ domain and use their SPF/DKIM records. Test with tools like Mail-Tester.com.

Problem:

Zapier delays causing lag.

Fix: Use ApproveThis’ webhooks for mission-critical approvals instead of polling via Zapier.

Problem:

Approvers asking “Why can’t I just reply to the email?”

Fix: They can. ApproveThis tracks email replies without forcing logins. Train teams to use the “Approve/Deny” buttons but allow plain text replies as backup.

Getting Started Without Overcommitting

Don’t boil the ocean. Example rollout plan:

• Week 1: Automate IT equipment requests
• Week 3: Add leave approvals for one department
• Week 6: Roll out org-wide with department-specific workflows

Most mid-sized companies see full adoption in 2-3 months. Start with a live demo to map your messiest approval process.

The Bottom Line

ApproveThis + HR Partner via Zapier isn’t about flashy AI – it’s about eliminating the approval black holes that make HR feel like a bottleneck. For companies scaling past 100 employees, this combo keeps people ops from becoming a tax on growth.

Next step: Book a 15-minute workflow audit with ApproveThis. They’ll show you how to automate your top 3 HR approval headaches using existing HR Partner data. No sales pitch – just a process map and Zapier setup steps.