ApproveThis manages your Hostaway Integration approvals.

When Property Management Meets Approval Superpowers

Let’s be real: managing vacation rentals is like herding cats with a side of spreadsheet nightmares. Between last-minute bookings, maintenance requests, and owner approvals, your team’s probably drowning in Slack pings and CC’d emails. Enter ApproveThis and Hostaway – the tag team that automates the bureaucratic crap so you can focus on keeping guests happy (and your sanity intact).

Why This Combo Doesn’t Suck

Hostaway’s your command center for listings, bookings, and cleaner schedules. ApproveThis? It’s the bouncer at the door of every decision your team needs to make. Together via Zapier, they turn “Hey, can someone approve this?” into a silent background process. Think:

• No more chasing down owners for urgent booking approvals
• Zero manual updates between systems when something gets greenlit
• Approvals that actually follow your rules (not whoever’s inbox is least full)

Real-World Wins for Teams Who Hate Paperwork

Here’s where this gets practical. We’re not talking “increase synergy” fluff – these are fixes for actual headaches property managers complain about:

Use Case 1: Instant Booking Approvals (Without the Panic)

The Problem: That $5k/week luxury cabin inquiry just hit Hostaway. Normally, you’d email the owner, CC your ops manager, then pray someone replies before the guest books elsewhere.

The Fix: Zapier auto-creates an ApproveThis request the second the inquiry lands. The owner gets an email they can approve/reject in one click – no logins, no app downloads. If they’re sipping margaritas in Bali? Approval thresholds automatically escalate to your ops lead after 2 hours.

Who Cares: Boutique agencies managing 50+ high-end properties. Every delayed approval = lost revenue. Automate this, and you’re suddenly the “responsive” option guests rave about.

Use Case 2: Approval Paper Trails That Don’t Vanish

The Problem: Your cleaner reports a broken hot tub. Maintenance approves the repair, but someone forgets to update Hostaway. Now the next guest arrives to a cold Jacuzzi – and you’re refunding their stay.

The Fix: When ApproveThis greenlights a maintenance request, Zapier slaps a note in Hostaway’s reservation details. Housekeeping, owners, and guest services all see “Hot tub repaired 3/12 – invoice #2345” automatically. No more sticky notes.

Who Cares: Mid-sized property managers juggling 100+ units. Traceability isn’t just about blame – it’s proof you’re on top of issues when renewal talks with owners happen.

Use Case 3: Dynamic Pricing Without the Micromanaging

The Problem: Should you approve that 10% discount for a two-month winter booking? Finance needs to weigh in, but they’re stuck in budget meetings.

The Fix: ApproveThis uses calculated fields to show projected revenue impact right in the approval request. Zapier updates Hostaway’s custom fields with the final decision, so your pricing stays agile without endless Zoom debates.

Who Cares: Regional hospitality groups with revenue teams. Show them the dollar impact upfront, and approvals get faster. Bonus: Finance doesn’t need Hostaway access to make calls.

Setting This Up Without an IT Degree

If you can set up a Hostaway listing, you can handle this:

1. Connect the Dots: In Zapier, link Hostaway and ApproveThis (takes 2 minutes with pre-built templates)
2. Pick Your Triggers: Like “New Hostaway Reservation Inquiry” → “Create ApproveThis Request”
3. Add Logic: Set approval rules (e.g., “Escalate to CFO if discount >15%” or “Auto-approve cleaning supplies under $200”)

Pro Tip: Start with one workflow (like booking approvals) before automating everything. Even partial automation beats doing it manually.

Why Your Teams Will Actually Use This

Operations: Stop being the approval middleman. Custom workflows mean the right person gets nudged automatically – with reminders if they ghost.

Finance: Approval thresholds and calculated fields keep budgets in check. Plus, they can approve via email without learning Hostaway’s interface.

Guest Services: Real-time updates in Hostaway mean no promising a fixed hot tub that’s still broken. Fewer angry guests = better reviews.

The Killer Feature Everyone Misses

ApproveThis doesn’t require approvers to have Hostaway licenses. That’s huge when:

- You’re dealing with owners who just want emails, not another app
- Contractors (like cleaners or repair crews) need to approve budgets
- Corporate clients demand their finance team signs off on invoices

You’re not paying for extra Hostaway seats, and external folks don’t get lost in login hell.

Bottom Line: This Isn’t Just “Another Integration”

Hostaway keeps your rentals booked and clean. ApproveThis keeps decisions from getting stuck in limbo. Together? They turn approval bottlenecks into a quiet hum in the background. For teams managing 50-5000 properties, that’s the difference between “constantly putting out fires” and actually scaling without imploding.

Next Step: Book a 15-minute demo to see how approval automation works with your Hostaway setup. Or start a free trial – Zapier integration’s pre-configured, so you’re not starting from scratch.