ApproveThis manages your Any.do Workspace Integration approvals.

Why These Two Apps Are Better Together

Let’s cut to the chase: approvals suck when they’re stuck in email chains, lost in spreadsheets, or buried under a mountain of Slack notifications. Any.do Workspace is great for organizing tasks, but it’s not built to handle the messy back-and-forth of decision-making. That’s where ApproveThis comes in. When you connect these two through Zapier, you’re not just automating workflows – you’re creating a system where tasks get done and decisions get made without the usual corporate drama.

The Business Case for Not Wasting Time

Companies between 50-5,000 employees lose an average of 17 hours per employee monthly chasing approvals. That’s not “busy work” – that’s straight-up revenue leakage. Combining ApproveThis with Any.do Workspace fixes three core problems:

• Visibility: Approval tasks don’t disappear into someone’s personal to-do list
• Accountability: Every decision has a clear audit trail

For example, a 200-person SaaS company used this integration to cut their contract review cycle from 14 days to 48 hours. Their secret? Automatic escalation when legal team tasks in Any.do hit specific due dates.

Real-World Use Cases That Don’t Feel Like Corporate Fluff

1. When Comments Become Action Items

The Problem: Someone tags you in an Any.do task comment about a vendor contract change. Three days later, you finally see it. The procurement team’s already moved on.

The Fix: Set up a Zap that triggers an ApproveThis request every time you’re @mentioned in Any.do. Now when your operations manager drops a “@CFO need your eyes on this budget adjustment” comment, it automatically:

• Creates an approval request with the comment context
• Routes it based on your pre-set financial thresholds

Who this helps: Legal teams reviewing contract clauses, marketing leads approving campaign pivots, engineering managers greenlighting scope changes.

2. Approval Requests That Actually Get Seen

The Reality: Your new invoice approval process is perfect on paper. In practice? Accounting keeps “forgetting” to check the approvals folder.

The Solution: Automatically convert every new ApproveThis request into an Any.do task with due dates and priority flags. Now when procurement submits a $50K equipment purchase:

- A task appears in the “Urgent Approvals” board
- VP gets email/Slack alerts through ApproveThis
- Accounting can’t claim they didn’t see it

Real results: A manufacturing company reduced late payment penalties by 68% in Q1 after implementing this cross-team workflow.

3. Deadline-Driven Decisions

The Nightmare: Tasks marked “due today” in Any.do that actually needed approval last week. Now everyone’s scrambling.

The Prevention: Create Zaps that trigger approval requests when Any.do tasks reach their due dates. For instance, when a client deliverable task becomes due:

- ApproveThis automatically pings the client for sign-off
- If no response in 24h, escalates to project lead
- Updates Any.do status based on approval outcome

Pro tip: Agencies use this to prevent scope creep – overdue tasks auto-trigger change order approvals.

Department-Specific Wins

For Operations Teams

Connect vendor onboarding tasks in Any.do to equipment purchase approvals in ApproveThis. Field teams get gear 11 days faster on average.

For Marketing Squads

When content calendar tasks hit review dates, auto-route drafts for legal/compliance approval. One fintech team reduced compliance delays from 3 weeks to 4 days.

For Finance Departments

Link budget adjustment tasks to multi-layer approvals. CFOs get email-based sign-offs without needing to log into Any.do – critical for external partners.

Setting This Up Without IT Involvement

Here’s the 4-step process even non-tech teams can handle:

1. Create a Zapier account (free tier works)
2. Connect your Any.do Workspace and ApproveThis accounts
3. Choose your trigger (e.g., “Task Due in Any.do”)
4. Set the action (“Create Approval Request in ApproveThis”)

Total setup time? About 7 minutes if you’re slow at clicking buttons.

Why This Isn’t Just Another Integration

ApproveThis brings three killer features to Any.do’s party:

1. Email approvals: External clients can approve directly from Gmail without Any.do licenses. Huge for agencies.

2. Vacation rules: Auto-reassign approvals when approvers are OOO – no more “Waiting on Jim’s Bali reply”.

3. Real-time dashboards: See approval bottlenecks affecting Any.do task completion rates.

The Bottom Line

This integration isn’t about doing more – it’s about finally doing what matters. When tasks and approvals live in separate systems, companies leak time and money. Connecting them through Zapier creates a closed-loop system where work actually moves forward.

Ready to stop herding cats? Get started with ApproveThis or schedule a 15-minute demo to see real-world workflows.