ApproveThis manages your Ninja Forms Integration approvals.

When Form Meets Function

Let's get real: forms are the necessary evil of business operations. Ninja Forms helps you collect the data, but then what? That information usually gets stuck in email chains, spreadsheets, or worse - someone's "I'll get to it later" folder. This is where ApproveThis comes in like a caffeine shot for your approval processes.

Ninja Forms handles the "what" (data collection), while ApproveThis owns the "now what" (decision-making). Together through Zapier, they create a seamless bridge between gathering requests and actually getting shit approved. No more lost submissions. No more guessing who needs to sign off. Just clean, trackable workflows that keep your teams moving.

Why This Combo Doesn't Just Work - It Wins

Ninja Forms users already know it's the Swiss Army knife of form builders. But when you connect it to ApproveThis, you're not just collecting data - you're activating it. Here's the kicker: approvers don't need a Ninja Forms license or WordPress access. They get everything they need right in their email or ApproveThis dashboard. Perfect for:

• External vendors approving project quotes
• Department heads reviewing budget requests
• Legal teams signing off on contract changes

Real Workflows for Real Businesses

Let's break the fluff. Here's exactly how mid-sized companies use this integration:

Marketing Teams: Campaign Budget Approvals

Scenario: Your agency uses Ninja Forms for client campaign briefs. Every time a new brief comes in, ApproveThis automatically:

• Routes the request to the creative director (needs to approve concept)
• Then to the CFO (auto-flagged if budget exceeds $10K)
• Finally back to the account manager with consolidated feedback

Result: 23% faster campaign launches (actual client metric). Why? Because the finance team isn't waiting for the creative team, and everyone sees real-time status updates.

Operations: Equipment Purchase Requests

A manufacturing company uses Ninja Forms for maintenance team requests. The Zapier integration ensures:

- Requests under $5k auto-approve via ApproveThis' threshold rules
- Larger orders get routed through procurement
- All approvals sync back to their inventory management system

Bonus: When the plant manager is on vacation, requests auto-delegate to their deputy. No bottlenecks.

HR: Onboarding Expense Management

New hires submit equipment requests via Ninja Forms. ApproveThis then:

1. Checks if request matches their role's standard package
2. Routes exceptions to department leads
3. Auto-approves standard requests
4. Logs everything in BambooHR via Zapier

HR saves 8 hours/week chasing down managers. New employees get their gear faster.

Setting This Up Without Losing Your Mind

Here's the beautiful part - you're not building some fragile Rube Goldberg machine. The integration works in 3 steps:

Step 1: Build your Ninja Form
Pro tip: Use calculated fields for totals that'll trigger ApproveThis' approval thresholds later.

Step 2: Create a Zapier zap
Trigger: New Ninja Forms submission
Action: Create ApproveThis request
(Takes 4 minutes if you sip your coffee slowly)

Step 3: Set approval rules in ApproveThis
- Who needs to approve?
- What auto-approves?
- Where should approved data go next?

That's it. Test it with a $0.01 purchase request if you're paranoid. Then scale to your actual workflows.

Features You'll Actually Use

Beyond basic approvals, here's where ApproveThis flexes its muscle:

Email approvals: Approvers can click "Approve" without logging in. Great for executives who live in Outlook.

Conditional routing: If the form submission includes "Urgent" checked, skip junior approvers and go straight to department heads.

Audit trails: Every comment, approval, and rejection is timestamped. Perfect for compliance audits.

Mobile-ready: Approve from your phone during the 5 minutes between back-to-back meetings.

Who Wins in Your Company

Finance Teams: Auto-route purchases based on amount. Get alerted when thresholds are near. Say goodbye to budget surprises.

Department Heads: See all pending requests in one dashboard. Delegate approvals when traveling. Actually make data-driven decisions.

Operations Managers: Track SLAs for approvals. Identify chronic bottlenecks. Look like a hero during quarterly reviews.

IT Teams: Reduce "I didn't get the request" tickets. Integrate with existing systems via Zapier. Stop being the approval middleman.

No, This Isn't Magic - Just Smart Workflows

Let's be clear: This integration won't solve all your problems. But for companies drowning in manual approvals, it's a life raft. The combo works because:

- Ninja Forms captures exactly what you need
- ApproveThis enforces who decides what
- Zapier moves data without manual entry

Together, they turn "Did you approve that?" into "It's already done."

Ready to Stop Being a Human Routing Bot?

If you're still manually forwarding form submissions to approvers, we need to talk. ApproveThis + Ninja Forms via Zapier isn't just another tool - it's your exit strategy from approval chaos.

Get Started Free (No CC required)
Or schedule a 15-minute demo to see real client workflows

P.S. If you're using Ninja Forms for anything more complex than contact forms, you're leaving value on the table. Time to collect.