ApproveThis manages your Kintone Integration approvals.

Businesses thrive when tools work together. Combining ApproveThis, a leader in approval workflow automation, with Kintone, a no-code platform for custom business apps, creates a powerhouse for teams that need flexibility without sacrificing control. This integration bridges the gap between data collection and decision-making, turning custom-built Kintone apps into engines for faster approvals, clearer accountability, and smarter resource allocation.

Why ApproveThis + Kintone Works

Kintone excels at building tailored apps for CRM, project tracking, inventory management, and more. But even the most perfectly designed app hits a wall when approvals depend on email chains, sticky notes, or managers who forget to check their inbox. ApproveThis removes that friction by adding structured, automated approval workflows directly into Kintone processes. Together, they ensure data flows smoothly from initial entry in Kintone through final sign-off in ApproveThis—without manual handoffs.

Key Benefits for Teams

Centralized Approvals: Approvers handle requests directly from email or ApproveThis’ dashboard, eliminating the need to toggle between Kintone and other tools. External partners (vendors, clients) can approve without Kintone licenses, reducing software costs.

Faster Processes: Automated routing based on rules (e.g., dollar thresholds, project type) sends requests to the right person instantly. Vacation delegation ensures no one becomes a bottleneck.

Audit-Ready Tracking: Every approval or rejection is timestamped and logged alongside the original Kintone record, simplifying compliance reviews.

Real-World Use Cases

1. Marketing Agencies: Streamline Client Content Reviews

Agency teams build Kintone apps to track campaign drafts, copywriting assignments, and client deliverables. With ApproveThis integrated:

• New draft submissions in Kintone trigger approval requests to clients via email.
• Clients click “Approve” or “Reject” directly from their inbox, with feedback auto-logged in Kintone.
• Thresholds auto-approve minor edits (e.g., typos) if under $100, speeding up revisions.

2. Construction Firms: Manage Material Purchases

Field crews submit material requests via a Kintone app. ApproveThis adds governance:

• Requests over $5k automatically route to senior project managers.
• Approved orders sync back to Kintone, updating inventory trackers in real time.
• Denials include comments explaining budget constraints, visible to both field and procurement teams.

3. Nonprofits: Accelerate Grant Approvals

Program teams use Kintone to collect grant applications. Adding ApproveThis ensures:

Sequential approvals first go to finance (budget check), then legal (compliance), and finally the board. Each step updates the application’s status in Kintone, keeping all stakeholders informed without manual updates.

Setting Up the Integration

Using Zapier, connect Kintone and ApproveThis in three steps:

1. Trigger: Choose a Kintone event (e.g., “New Record” in your procurement app).
2. Action: Map key fields (amount, requester, due date) to ApproveThis’ “Create Request” action.
3. Test: Submit a test Kintone entry to ensure the approval request generates correctly.

For two-way syncs, add a second Zap to push ApproveThis decisions back into Kintone (e.g., updating record statuses or adding comments).

Team-Specific Advantages

Operations Teams

Cut approval cycle times by 30-50% by replacing meetings with automated workflows. Vacation delegation ensures project timelines stay on track even when approvers are OOO.

Finance Teams

Enforce budget controls with approval thresholds. For example, expenses under $1k auto-approve, while larger requests require CFO review. All decisions are logged for quarterly audits.

IT Teams

Reduce ticket volume by letting non-technical teams build their own approval workflows in Kintone. ApproveThis’ role-based access ensures only authorized users can modify rules.

Client-Facing Teams

Share approval links directly with clients via email. They get a branded experience without needing Kintone access, improving perceived professionalism.

Advanced Features to Leverage

Calculated Fields: Automatically flag requests needing extra scrutiny. Example: If a Kintone inventory request would drop stock below safety levels, ApproveThis can require dual approvals.

Conditional Routing: Send high-priority IT procurement requests to the CTO, but route standard software renewals to department heads.

Real-Time Dashboards: Track pending approvals across all Kintone apps in one place, ideal for managers overseeing multiple projects.

Getting Started

To implement:

1. Build your Kintone app for the process needing approvals (e.g., invoices, content calendars).
2. Sign up for ApproveThis and design your approval workflow.
3. Connect both via Zapier using the templates above.

For complex workflows, book a custom demo to see how calculated fields and conditional logic can match your business rules.

The Bottom Line

Kintone users already know the power of custom apps. Adding ApproveThis unlocks their full potential by making approvals as agile as the apps themselves. Whether you’re managing client deliverables, purchase orders, or internal projects, this integration turns manual follow-ups into automated, audit-friendly processes.