ApproveThis manages your Google Workspace Admin Integration approvals.

Why Approval Automation Matters for Google Workspace

Google Workspace Admin provides powerful tools for managing users and permissions, but manual approval processes create bottlenecks that slow down IT teams and expose organizations to security risks. ApproveThis solves this by adding structured approval workflows to Google Workspace operations through Zapier, enabling faster decisions while maintaining strict compliance controls.

This integration lets enterprises automatically route user provisioning requests, license changes, and security actions through multi-step validations. For example, when creating a new executive account, ApproveThis can require approvals from both IT security and department leadership before granting access to sensitive data. Meanwhile, approvers can review requests via email without needing direct access to Google Workspace Admin consoles.

Key Benefits Across Teams

IT Operations

Reduce help desk tickets by 40% with self-service request portals that automatically trigger approval chains. When an employee submits a Google Group membership request through a form, ApproveThis routes it to their manager and IT security for review before syncing the update via Zapier.

Security Teams

Prevent unauthorized access by requiring approvals for privileged account creation. Configure thresholds to auto-flag requests for high-risk permissions like Super Admin roles, ensuring mandatory CISO review. Approval audit trails provide documented compliance for SOC 2 audits.

Cross-Functional Collaboration

Finance teams can review Google Workspace license allocation costs before approving new user accounts. HR departments gain visibility into employee offboarding by tracking account suspension approvals. External contractors can approve project-specific access requests without needing Google Workspace licenses.

Critical Use Cases for Enterprise Teams

Secure User Provisioning

When a new sales hire is added in Google Workspace, ApproveThis initiates a three-step approval: 1) Sales director confirms budget for the seat 2) IT validates required permissions 3) Security team reviews access risks. Only after all three approve does Zapier activate the account.

Privileged Access Management

A healthcare provider automates approvals for Clinical Admin roles in Google Workspace. ApproveThis enforces dual approvals from both department heads and compliance officers, with automatic delegation if any approver is unavailable. Calculated fields ensure only authorized staff can request access to PHI-related groups.

License Cost Control

An education institution uses approval thresholds to auto-route any Google Workspace license upgrade requests exceeding $5k/year to their procurement committee. Real-time dashboards show pending requests across campuses, preventing duplicate purchases.

Security Incident Response

When suspicious activity triggers an approval request to suspend a user account, ApproveThis escalates unresponsive approvers after 2 hours. The integration with Google Workspace Admin via Zapier executes the suspension immediately upon approval, minimizing breach risks.

Implementation Guide

To connect ApproveThis with Google Workspace Admin:

1. Create a Zapier account if you don’t have one
2. In Zapier, set Google Workspace Admin as the trigger app for events like "New User Created"
3. Select ApproveThis as the action app to "Create Request"
4. Map user data fields between systems (e.g., email → requester)
5. Configure approval steps and thresholds in ApproveThis
6. Set up reverse sync to update Google Workspace upon approval

Critical pro tip: Use ApproveThis’ calculated fields to auto-calculate license costs based on Google Workspace edition selections, ensuring financial approvals align with actual spend.

Unique Advantages You Can't Replicate Manually

While some teams try to manage approvals through email chains or Slack, ApproveThis adds indispensable structure:

Conditional Escalation Paths

If an approver doesn’t respond within set timeframes, requests automatically escalate to their manager. For C-level accounts, configure parallel approvals requiring both CIO and CFO sign-off.

Cross-Platform Visibility

Track all Google Workspace changes alongside other systems in a unified dashboard. Filter by request type, department, or cost center to identify bottlenecks.

Compliance-Grade Audit Trails

Every approval includes timestamps, decision comments, and version history. Export records directly for internal audits or regulatory reviews.

Real-World Impact Scenarios

Enterprise IT Department

A Fortune 500 company reduced user provisioning time from 5 days to 4 hours by integrating ApproveThis with their Google Workspace Admin console. Automated routing to regional IT managers based on office location slashed misconfigured accounts by 62%.

MSP (Managed Service Provider)

A Google Workspace partner uses ApproveThis to let clients approve service tickets directly. When clients approve user termination requests, Zapier automatically removes licenses in Google Workspace Admin, improving billing accuracy.

Public Sector Organization

A government agency meets strict procurement rules by requiring triplicate approvals for any Google Workspace storage upgrades. ApproveThis enforces sequential sign-offs from department head, IT director, and finance officer before allowing capacity increases.

Getting Started

ApproveThis offers a free tier for teams managing up to 20 monthly approvals. For larger Google Workspace deployments, enterprise plans include custom SLAs and dedicated support for complex workflows.

Implementation typically takes 2-3 days:

1. Document your current Google Workspace change processes
2. Identify required approval steps and thresholds
3. Build test workflows in ApproveThis
4. Connect to Google Workspace Admin via Zapier
5. Run pilot requests with IT and security teams

To see live examples tailored to your use case, schedule a demo or start a free trial.

Final Considerations

While the technical setup is straightforward, success requires alignment between teams. Workflow designers should:

• Involve legal/compliance early for regulated industries
• Set realistic SLA expectations for approvers
• Use ApproveThis’ analytics to optimize thresholds

Avoid common pitfalls like overcomparing workflows - start with high-impact processes like Super Admin assignments before expanding to less critical tasks. Remember that ApproveThis approvers don’t need Google Workspace licenses, making external validations cost-effective.

Ready to transform your Google Workspace operations? Sign up today or request a customized walkthrough to see how approval automation can strengthen security while accelerating IT delivery.