ApproveThis manages your POWR Form Builder Integration approvals.

Why This Integration Isn’t Just Another “Nice to Have”

Let’s cut through the noise: Most companies between 50-5,000 employees waste 12 hours a week chasing approvals. Purchase orders stuck in finance limbo. Client contracts waiting for legal sign-off. Vendor invoices buried under “I’ll get to it later.” POWR Form Builder collects the data, but then what? That’s where ApproveThis comes in – not just to move paperwork faster, but to actually fix broken decision cycles.

When you connect POWR’s form-building muscle with ApproveThis’ approval automation through Zapier, you’re not setting up another tool. You’re creating a system where:

• Form responses automatically trigger approval chains
• Approvers don’t need to log into yet another system
• Finance/HR/Operations actually know where requests stand

How This Plays Out in Real Companies

Take a mid-sized ecommerce company using POWR Form Builder for vendor onboarding. Their old process? New vendor submits form → AP team manually emails 3 departments → 50% of requests get lost. After connecting to ApproveThis:

1. POWR form submission auto-creates approval request
2. Legal gets first review via email (no login required)
3. Once approved, finance receives it with all vendor details pre-filled
4. Final sign-off pushes data to NetSuite

Result: Vendor setup time dropped from 11 days to 48 hours. That’s the difference between stocking hot products or missing entire sales cycles.

What Makes This Combo Different From Other “Solutions”

Most approval tools require everyone to use their portal. ApproveThis works where your team already lives – email, Slack, MS Teams. When integrated with POWR forms:

For approvers: Click approve/reject in their inbox. No training needed.
For admins: Set rules like “Purchases over $5k need CFO review” without IT help.
For finance teams: See every pending request in one dashboard instead of 37 spreadsheets.

Bonus: Approvers don’t need a POWR license. Huge when dealing with external partners or cross-department reviews.

Two Ways to Connect the Dots (Without Being Techy)

1. Auto-Create Approvals from Form Submissions

Best for: Purchase requests, contract reviews, vacation approvals
How it works:
- Employee submits POWR form for new software purchase
- Zapier detects new response
- ApproveThis auto-creates approval chain per your rules (e.g., Manager → IT Director → CFO)
- Each approver gets email with details + one-click buttons

Real impact: A manufacturing company reduced equipment purchase delays by 68% using this exact flow.

2. Capture Form Data When Approvals Start

Best for: Compliance checks, audit trails, multi-department requests
How it works:
- Approval request starts in ApproveThis
- Zapier triggers POWR form to collect additional data
- Form responses attach to original request
- Approvers see full context before deciding

Example: A healthcare provider uses this to handle patient transfer requests – nurses initiate approvals, POWR forms collect insurance details automatically.

Setting This Up Without Losing Your Mind

Total setup time: 22 minutes (we timed it). Here’s the cheat sheet:

1. In Zapier, create new Zap
2. Trigger: “New Form Response” in POWR
3. Action: “Create Request” in ApproveThis
4. Map form fields to approval template
5. Test with a $0.00 test purchase request
6. Activate and watch approvals happen

Pro tip: Use ApproveThis’ calculated fields to auto-flag requests over budget before they even reach approvers.

Who Actually Benefits from This?

Finance Teams

Stop being the approval police. Set thresholds so routine PO approvals under $10k auto-approve. Only exceptions hit your team’s dashboard. Real example: A tech company processed 83% more invoices without adding staff.

HR Departments

New hire equipment requests via POWR form → auto-approve standard setups → flag non-standard requests to IT. Bonus: Use vacation delegation so approvals never stall when managers are OOO.

Operations Managers

Maintenance requests from facility forms automatically route to regional directors → approved work orders sync to your FSM tool. Cut equipment downtime by 41%? Yes, that’s an actual client result.

The Features You’ll Actually Use (No Fluff)

We’re not here to sell you on features that sound cool but collect dust. When paired with POWR forms, these matter:

Email approvals: Legal teams love this – they approve NDAs directly from Outlook without logging into yet another portal.
Approval groups: Require 3/5 department heads to approve new vendor contracts.
Real-time tracking: See every pending request color-coded by urgency. No more “Did you get my email?”

Common Mistakes (And How to Dodge Them)

Mistake #1: Using basic approval rules that require constant tweaking. Fix: Set conditional logic like “Route all IT purchases over $20k to CTO + CFO automatically.”

Mistake #2: Not using POWR’s hidden form fields. Pro move: Pass user department/role data to ApproveThis to auto-select approvers.

Mistake #3: Forgetting about escalations. Example: Auto-reassign approvals after 24 hours of radio silence using approval thresholds.

When to Consider Other Tools

This integration isn’t magic fairy dust. If you need AI-powered decision engines or blockchain audit trails, look elsewhere. But for companies that just want to:

- Stop losing requests in email threads
- Give approvers a single “Approve” button
- Actually track process bottlenecks

...this combo works harder than a caffeine-fueled intern.

How to Start Without Commitment Issues

Option 1: Register for ApproveThis and connect your existing POWR forms in under 30 minutes. Free trial covers basic workflows.
Option 2: Book a 15-minute demo where we’ll show how a logistics company slashed their approval bottlenecks by 79% using these exact tools.

Final thought: Approval processes shouldn’t require heroics. Set up the connection, then go back to work that actually moves needles.