ApproveThis manages your Billplz Integration approvals.

Two Tools, One Goal: Streamlined Operations

ApproveThis and Billplz solve two critical business challenges that often create bottlenecks: getting timely decisions and moving money efficiently. ApproveThis removes approval delays through automated workflows that route requests to the right people, while Billplz simplifies creating and managing bills for faster payment processing. When connected via Zapier, these platforms create closed-loop automation where financial approvals directly trigger billing actions – and vice versa.

Consider this: 73% of finance teams report delayed payments due to manual approval processes (Aberdeen Group). By linking Billplz's billing automation with ApproveThis's decision routing, businesses cut through these delays systematically. Procurement teams get supplies faster because approved requests auto-generate bills. Client-facing teams maintain trust through transparent billing tied to pre-approved budgets.

Why This Integration Works

ApproveThis adds structured governance to Billplz's payment flexibility. While Billplz excels at creating bills and managing collections, it doesn't enforce approval rules before generating invoices. ApproveThis introduces conditional logic – like requiring CFO sign-off for bills over $10K or verifying project codes before processing. This combo is particularly powerful for:

• Businesses with multi-layered approval hierarchies
• Teams managing client or vendor payments
• Organizations requiring audit trails for financial decisions

Key Technical Advantages

ApproveThis's calculated fields automatically flag bills needing special review – like detecting when a Billplz invoice exceeds a project's remaining budget. Approval thresholds auto-approve routine bills (e.g., recurring under $500) while escalating exceptions. Since approvers only need email access, external partners can approve Billplz invoices without requiring a paid seat in either system.

Real-World Workflows

Use Case 1: Client Invoice Approval → Bill Generation

Scenario: A marketing agency uses Billplz for client invoices but needs internal approvals before sending. Their Account Manager creates a bill in Billplz, which triggers an ApproveThis workflow via Zapier. The request routes to the Client Director (budget check) and Legal (contract terms). Once approved, ApproveThis tells Billplz to send the invoice automatically.

Impact: Reduces invoice errors by validating against project budgets first. Legal team only reviews non-standard contracts thanks to conditional routing rules.

Use Case 2: Procurement Approval → Purchase Bill

Scenario: A manufacturing company receives supplier bills via Billplz. ApproveThis evaluates each against purchase orders – auto-approving matches under $2K, escalating mismatches to Procurement. Approved bills sync back to Billplz with payment terms adjusted based on vendor history.

Impact: Accounts Payable processes 60% faster by eliminating manual PO checks. Suppliers get paid faster through accurate auto-approvals.

Building Your Integration

Setting up the ApproveThis-Billplz connection takes under 15 minutes with Zapier. Essential steps:

1. Create a Zapier account (if new) or log in
2. Choose "New Collection" in Billplz as the trigger
3. Connect ApproveThis as the action app
4. Map Billplz fields (amount, due date) to ApproveThis's request form
5. Test with a sample bill

For complex workflows, use ApproveThis's conditional logic to route bills:
Example: If Billplz bill amount > $5K, require CFO approval. Else, auto-approve.

Team-Specific Benefits

Finance Teams

Cut payment processing time by linking bill approvals to actual cash flow data. ApproveThis's real-time dashboard shows all pending Billplz invoices with their approval status, while approval thresholds prevent overspending.

Operations Managers

Automate procurement workflows where Billplz bills only generate after ApproveThis confirms inventory needs and budget availability. Vacation delegation ensures bills aren't delayed if approvers are out.

Client-Facing Teams

External clients approve project invoices via ApproveThis email without needing Billplz access. All feedback and revisions are tracked alongside the original Billplz bill for audit purposes.

Getting Started

To implement these workflows:

1. Sign up for ApproveThis (14-day free trial)
2. Connect your Billplz account via Zapier
3. Build your first approval-billing Zap

For complex needs like multi-country approvals or custom billing fields, book a demo with ApproveThis's workflow experts. They'll help configure calculated fields and approval groups that match your Billplz processes.

Final Considerations

While the integration handles most approval-to-billing scenarios, remember:

Do:

• Sync Billplz's payment statuses back to ApproveThis for closed-loop tracking
• Use ApproveThis's email templates to include Billplz payment links

Don't:

• Overcomplicate workflows – start with 1-2 key processes
• Forget to set approval escalation rules for time-sensitive bills

Next Steps

ApproveThis and Billplz solve the approval-payment disconnect that costs businesses hours weekly. By automating how bills get reviewed and processed, teams gain:

• 40-60% faster payment cycles
• 75% fewer approval-related inquiries
• Full audit trails for compliance

Ready to eliminate approval bottlenecks in your billing process? Start your free ApproveThis trial or schedule a personalized demo to see the integration live.