ApproveThis manages your DitCal Integration approvals.

When Calendars Meet Approval Power

Let's be real - coordinating meetings across teams feels like herding cats with jetpacks. Between chasing down decision-makers and tracking cancellation requests, it's amazing anything gets scheduled. That's where pairing ApproveThis's approval muscle with DitCal's scheduling smarts through Zapier changes the game. We're talking about turning "Who approved this?" into "It's already handled" - without making your approvers learn new tools.

Why This Combo Works

DitCal keeps your team's calendar organized. ApproveThis keeps decisions moving. Together through Zapier, they create a system where:

• Critical bookings get reviewed before they clutter calendars
• Cancellations trigger approval chains automatically

Best part? Approvers only need email access - no extra licenses for DitCal or ApproveThis required. Perfect for involving clients or execs who shouldn't be knee-deep in your internal tools.

Real-World Fixes for Common Time Sucks

1. New Meeting Requests That Actually Get Reviewed

Scenario: Your sales team books demo calls like they're going out of style. Problem is, engineering leads keep getting double-booked for technical deep dives they never approved.

The Fix:

When DitCal receives a booking tagged "Technical Demo," ApproveThis via Zapier:

1. Routes request to engineering lead
2. Checks against existing commitments using calculated fields
3. Auto-approves if under 2hrs/week threshold

Result: Sales keeps moving fast, engineers don't get overwhelmed, and nobody has to play calendar cop.

2. Cancellations That Don't Leave Money On The Table

Scenario: A client cancels a strategic planning session 48hrs out. Your services team misses the window to charge the cancellation fee because it got lost in Slack.

The Fix:

DitCal cancellation → ApproveThis:

1. Flags cancellation reason
2. Routes to account manager + legal
3. Triggers fee invoice if within contract terms

Result: Policy enforcement that happens while the client's still on the phone, not three days later.

Who Gets the Most Mileage?

Professional Services Firms

Law firms, consultancies, agencies - anyone billing by the hour. Connect DitCal bookings to ApproveThis for:

• Client meeting approvals tied to SOW budgets
• Auto-escalation when partner review needed

Event Management Teams

Venue bookings require 3 approvals? Connect DitCal to ApproveThis with:

• Sequential approvals (sales → ops → legal)
• Real-time hold releases on approval

Healthcare Admin Groups

Patient consultations, equipment bookings, specialist referrals. Use approval thresholds to:

• Auto-approve routine visits under 30mins
• Route complex cases to senior staff

Setting This Up Without Losing Your Mind

Connect DitCal → ApproveThis in Zapier:

1. In Zapier, choose DitCal's "New Booking" trigger
2. Filter for event types needing approval (webinar, client call, etc.)
3. Map key DitCal data to ApproveThis fields:
   • Attendees → Approver list
   • Duration → Calculated field
   • Description → Approval notes
4. Set conditional paths:
   • Under $5k? Auto-approve
   • External attendees? Route to legal

Pro Tip: Use ApproveThis' vacation delegation so summer Fridays don't bottleneck approvals.

Why This Isn't Just Another Integration

For Finance Teams

Budget holds on DitCal events until approved. No more chasing down who authorized that off-site meeting.

For Operations

See approval bottlenecks in real-time dashboards. Notice legal takes 3 days on NDAs? Adjust thresholds to auto-approve standard docs.

For External Partners

Clients get email approvals they can respond to without logging into your systems. Maintain control without the access headaches.

The Bottom Line

ApproveThis + DitCal via Zapier isn't about adding more process - it's about making existing approvals happen in the background of tools people already use. You get:

• Fewer "Wait, was this approved?" fire drills
• Faster client responses without license fees
• Audit trails that actually match reality

Ready to stop being the approval middleman? Book a demo or start a free trial. Your future self (the one not forwarding approval emails) says thanks.

FAQ

Q: Do approvers need DitCal access?
A: Nope. They approve via email or ApproveThis dashboard. Keep your tool licenses for core teams.

Q: Can we set different rules per department?
A: Yep. Marketing's $10k threshold ≠ Legal's $500. Configure once, forget until you need to change it.

Q: What if an approver is OOO?
A: ApproveThis auto-reassigns based on their calendar. No more "Waiting on Jim" statuses.