ApproveThis manages your Rooster Integration approvals.

Why Approval Automation Matters in Recruitment

Modern hiring teams face a critical challenge: moving fast enough to secure top talent without sacrificing oversight. Delays in approval chains cause candidates to lose interest, while manual processes eat into HR productivity. This is where combining ApproveThis with Rooster creates measurable impact. Together, these platforms automate decision-making gates within recruitment workflows while maintaining accountability – a balance that directly impacts hiring velocity and quality.

What Each Platform Brings to the Table

Rooster’s Recruitment Engine

Rooster excels at managing candidate pipelines and job postings. Its real-time tracking gives hiring managers visibility into applicant statuses, interview schedules, and role requirements. However, initiating approvals still often relies on emails, spreadsheets, or verbal confirmations – methods prone to delays and miscommunication.

ApproveThis’ Decision Layer

ApproveThis adds structure to approvals through configurable workflows. Features like sequential approvals, conditional thresholds, and automatic delegation turn subjective processes into predictable systems. Crucially, approvers don’t need Rooster licenses – external stakeholders like department heads or clients can review requests via email without accessing the ATS.

Three Ways Teams Accelerate Hiring with This Integration

1. Candidate Screening at Scale

When a new applicant enters Rooster, ApproveThis can automatically route their profile to department leads for review. A marketing agency, for example, might require creative directors to approve design candidates before scheduling interviews. ApproveThis’ calculated fields automatically flag applicants who meet experience thresholds, while vacation delegation ensures backups review requests within SLA.

2. Controlling Offer Letters and Promotions

When a Rooster candidate reaches the “Offer Stage,” ApproveThis triggers a multi-level approval chain. Compensation teams verify salary bands, legal reviews contract terms, and executives sign off on strategic hires. A fintech startup used this to reduce executive review time by 68% by auto-escalating offers exceeding budget.

3. Managing Job Posting Revisions

Edits to open roles – like changing a remote policy or adding certifications – often require compliance checks. Connecting Rooster job updates to ApproveThis ensures HRBP review before changes go live. A healthcare company automated this to maintain JCAHO-compliant postings across 23 locations.

Real-World Impact by Team

HR Operations

Central teams eliminate status update meetings by tracking approvals in real time. Custom dashboards show bottlenecks, like finance delaying offers, allowing proactive intervention.

Hiring Managers

Receive candidate packages pre-vetted by cross-functional partners. One engineering manager reported cutting time-to-hire by 12 days after legal approvals moved into the workflow.

Finance

Budget controls activate automatically. If a Rooster candidate’s expected salary exceeds department limits, ApproveThis routes the req to VP-level approvers with context pulled from the ATS.

Setting Up the Integration

Using Zapier, connect Rooster and ApproveThis in three steps:

1. Choose a Rooster trigger (e.g., “New Candidate” or “Job Updated”)
2. Map relevant data fields to ApproveThis’ request form
3. Define approvers and escalation rules in ApproveThis

Example: When a Rooster candidate reaches “Final Interview” status, ApproveThis notifies the CFO via email. The approval request includes calculated fields showing total compensation against budget. If denied, Rooster automatically moves the candidate to an on-hold pool.

Features That Make This Pairing Unique

Email-Based Approvals

External stakeholders (like client contacts in staffing agencies) approve requests without Rooster logins. Approvers simply click “Approve” or “Reject” in their inbox – actions that sync back to both systems.

Threshold-Based Escalations

Automatically route high-impact decisions to the right level. If a Rooster candidate’s relocation package exceeds $10K, ApproveThis skips department leads and alerts the COO.

Audit Trails

Every approval or rejection is timestamped and logged with comments. During OFCCP audits, HR teams pull reports showing compliant decision chains for each hire.

When to Consider This Integration

This combination delivers the most value for:

• Companies hiring at scale (25+ roles/month)
• Industries with complex compliance requirements (healthcare, government contracting)
• Teams using external recruiters or hiring committees

A mid-sized SaaS company reduced their average approval time from 6.2 days to 14 hours after implementing these workflows, citing automated reminders and mobile-friendly approvals as key drivers.

Getting Started

Begin with a pilot workflow:

Phase 1: Automate approvals for intern hiring – low risk, high volume. Use ApproveThis’ templates to require manager, HR, and payroll sign-offs when Rooster interns reach the offer stage.

Phase 2: Expand to critical roles. Add conditional logic – for example, requiring CEO approval for director-level hires but auto-approving junior roles that meet predefined criteria.

Phase 3: Incorporate post-hire processes. Trigger ApproveThis workflows when Rooster profiles are updated for promotions or department transfers.

Why This Beats Manual Processes

Traditional approval methods create three risks this integration solves:

1. Lost Requests: Emails get buried; ApproveThis provides a central audit trail.

2. Context Switching: Approvers see Rooster candidate data directly in approval requests, eliminating login hopping.

3. Compliance Gaps: Prebuilt templates ensure every request includes required fields (e.g., EEOC data, budget codes).

Next Steps

To explore how ApproveThis and Rooster can accelerate your hiring:

1. Schedule a demo to see approval automation in action

2. Review Zapier integration docs for technical details

3. Run a 14-day ApproveThis trial with your existing Rooster instance