ApproveThis manages your eWorkOrders Integration approvals.

Why Combine ApproveThis and eWorkOrders?

When maintenance teams need to move fast without sacrificing oversight, the combination of ApproveThis and eWorkOrders delivers both speed and control. eWorkOrders excels at managing work orders and asset maintenance, while ApproveThis adds structured approval workflows to critical decisions. Together, they create an operational rhythm where maintenance requests get processed faster, approvals happen transparently, and follow-up actions automatically kick off.

This integration solves a common problem in facilities management and manufacturing: the gap between requesting work and authorizing it. By connecting these platforms through Zapier, organizations eliminate manual handoffs between systems while maintaining audit trails. Maintenance supervisors gain real-time visibility into approval statuses, while finance teams appreciate the enforced compliance on high-cost repairs.

Key Business Benefits

For Operations Teams

Reduce equipment downtime by accelerating approval cycles. When a technician submits a repair request through eWorkOrders, ApproveThis can automatically route it to the right manager based on cost thresholds or asset criticality. Approval decisions made via email mean even off-site managers can keep processes moving.

For Finance Departments

Maintain budget control without micromanaging. Configure ApproveThis to auto-approve routine maintenance under $500 while escalating major capex requests to department heads. All decisions sync back to eWorkOrders work orders, creating a financial audit trail alongside maintenance records.

For Cross-Functional Collaboration

Simplify work with external vendors and clients. ApproveThis allows external partners to approve requests without needing eWorkOrders licenses. A building management company could have property owners approve major HVAC repairs directly through email while keeping all documentation in eWorkOrders.

Real-World Use Cases

Automated Technician Onboarding

Manufacturing plants using eWorkOrders often need to quickly onboard third-party contractors for equipment repairs. With this integration:

• New vendor accounts in eWorkOrders trigger approval requests in ApproveThis
• Plant managers review contractor certifications via mobile
• Approval automatically activates eWorkOrders access

This prevents unauthorized access while reducing IT ticket volume. A food processing company using this workflow cut contractor onboarding time from 3 days to 4 hours.

Preventive Maintenance Authorization

Facilities teams can set up automatic approval chains for scheduled maintenance:

• eWorkOrders detects when an asset reaches maintenance threshold
• ApproveThis routes inspection requests to relevant supervisors
• Approved work orders auto-populate with required safety checklists

A Midwest school district implemented this to ensure HVAC inspections never get delayed by approval bottlenecks.

Implementation Made Simple

Setting up the integration takes about 15 minutes through Zapier:

1. Create Zapier accounts for both platforms
2. Choose your trigger event (e.g., "New User" in eWorkOrders)
3. Map relevant data fields to ApproveThis request templates
4. Test with a sample workflow

ApproveThis's calculated fields prove particularly useful here. For instance, you could automatically flag high-cost parts requests by multiplying quantity and unit price during the approval process.

Critical Features That Make It Work

Approval Thresholds

Auto-approve routine purchase orders for common replacement parts while routing unusual requests to maintenance directors. Configure thresholds based on:

- Dollar amounts
- Equipment criticality tiers
- Vendor risk classifications

Vacation Delegation

Never delay urgent repairs because a manager is OOO. ApproveThis automatically reassigns approvals to designated backups when primary approvers are unavailable.

Multi-Team Workflows

Complex projects might need sequential approvals from facilities, EH&S, and finance teams. Create parallel paths for non-dependent approvals to save time.

Industry-Specific Advantages

Manufacturing

Combine machine uptime data from eWorkOrders with ApproveThis's conditional logic to prioritize high-impact equipment repairs. If a production line machine fails, require both maintenance supervisor and production manager approvals to balance operational needs.

Property Management

When tenants submit maintenance requests through eWorkOrders, use ApproveThis to:

- Require owner approval for repairs over $1,000
- Automatically attach warranty documents to approved work orders
- Notify tenants via SMS when approvals complete

Healthcare Facilities

Meet strict compliance requirements by linking equipment service histories in eWorkOrders with approval audit trails from ApproveThis. Biomedical equipment repairs could require joint approvals from clinical engineering and department heads.

Getting Started

To implement these workflows:

1. Define Critical Approval Points
Identify where delays typically occur in your maintenance processes. Common candidates include equipment purchases over $5k or safety-related repairs.

2. Leverage Existing Data
Use eWorkOrders' asset history to set smart approval thresholds. A chiller with frequent breakdowns might need lower approval thresholds for preventative maintenance.

3. Start Small
Begin with one high-impact workflow like emergency repair approvals. Expand to other processes after demonstrating time savings.

Why This Integration Wins

Unlike native approval features in eWorkOrders, ApproveThis provides:

- External Approver Support: Vendors and clients can approve without system access
- Conditional Logic: Smart routing based on multiple data points
- Cross-Platform Visibility: Track approval status without switching between systems

The email-based approval system particularly benefits field teams. Maintenance managers can approve parts orders directly from their inbox while reviewing attached spec sheets from eWorkOrders work orders.

Next Steps

Ready to eliminate approval bottlenecks in your maintenance operations? Start your ApproveThis free trial or explore eWorkOrders capabilities. For complex implementations, schedule a demo to see customized workflows for your industry.

Technical teams can dive deeper through Zapier's integration documentation. Remember - approvers only need ApproveThis access, making this ideal for organizations working with multiple external partners.