ApproveThis manages your Proximity Integration approvals.

Why Combine ApproveThis with Proximity?

Modern workplaces, coworking spaces, and event venues need more than just physical infrastructure—they require seamless coordination between people, processes, and technology. Proximity excels at managing the tangible aspects of spaces: reservations, access controls, membership lifecycle, and guest interactions. ApproveThis adds a critical layer: structured decision-making. Together, they turn reactive operations into proactive, policy-driven workflows.

For example, when a high-value client books a conference room through Proximity, ApproveThis can automatically route the reservation for executive review based on room capacity or budget thresholds. Facility managers gain oversight without micromanaging every detail, while approvers (even external stakeholders) can respond directly via email—no need for additional Proximity licenses.

Key Benefits for Teams

Security & Facility Management

Unexpected door locks or after-hours access requests often lead to frantic calls or manual checks. With ApproveThis + Proximity, security teams automate incident reviews. When Proximity detects a door locked outside scheduled hours, ApproveThis triggers an approval workflow. Security leads receive an email with lock details (time, location) and one-click options to authorize access or flag for investigation. A coworking space in Austin reduced after-hours false alarms by 40% using this integration.

Membership & Customer Success

Membership cancellations are inevitable, but understanding why they happen is gold. By connecting Proximity’s cancellation triggers to ApproveThis, customer success teams initiate retention workflows. For instance, when a member cancels, ApproveThis routes a request to schedule an exit interview or offer a discounted upgrade. The finance team can also review high-value cancellations for refund approvals. This dual-layer process helped a Chicago flex-space operator recover 15% of at-risk accounts last quarter.

Event & Resource Planning

Large reservations—like multi-day conferences—often require cross-department sign-offs. Proximity’s reservation triggers can launch ApproveThis workflows that check room availability against maintenance schedules, budget allocations, or IT resource needs. A hotel chain in Miami uses this to ensure their ballroom bookings don’t conflict with HVAC upgrades, automatically escalating conflicts to regional directors.

Three Practical Use Cases

1. Instant Security Oversight

Template: "Initiate approval on door lock events"
When Proximity detects a door locked during off-hours, ApproveThis alerts your security lead with context: Who last accessed the door? Was it scheduled? Approvers can dismiss the alert or escalate it to the facilities team. For shared office spaces, this adds a safeguard against unauthorized entry without overburdening staff.

2. Proactive Membership Retention

Template: "Create approval requests for cancelled memberships"
Cancellations trigger immediate outreach. ApproveThis routes requests to designated teams: Customer Success might approve a “win-back” offer, while Finance validates final billing. Since approvers don’t need Proximity licenses, external partners (like a third-party CRM agency) can participate in exit strategies.

3. Conflict-Free Reservations

Template: "Get approval status for new reservations"
When a client reserves a rooftop terrace via Proximity, ApproveThis checks for noise permit expirations or catering contracts. If conflicts exist, it routes to the operations manager. Approved? Proximity auto-confirms the booking. Denied? The system suggests alternatives. A brewery taproom in Denver uses this to avoid double-booking food trucks and live bands.

Unique Advantages of This Integration

While both tools are powerful alone, their integration solves specific pain points:

• External Collaboration: Approvers (vendors, clients, executives) don’t need Proximity logins—they review requests via email or ApproveThis’ dashboard.
• Conditional Logic: Auto-approve routine bookings under $1K but escalate high-value requests. ApproveThis’ thresholds let you set rules once, then forget micromanaging.

Plus, ApproveThis’ vacation delegation ensures no approval gets stuck if a manager is out. Proximity events keep flowing; ApproveThis reroutes them seamlessly.

Setting Up the Integration

Using Zapier, connect Proximity and ApproveThis in 15 minutes:

1. Choose a Trigger: In Zapier, select a Proximity event (e.g., “Reservation Created”).
2. Set Up ApproveThis Action: Map Proximity data (customer email, reservation time) to an ApproveThis request template.
3. Add Logic: Use ApproveThis’ calculated fields to auto-approve simple requests or add multi-step reviews for complex ones.

Test with a single door or reservation type first. Once confident, scale to all locations.

Who Benefits Most?

Coworking Spaces

Automate guest pass approvals when non-members book desks via Proximity. ApproveThis routes requests to community managers, who check against membership tiers.

Property Managers

Sync apartment maintenance requests (via Proximity’s resource bookings) with contractor approvals. Supervisors validate costs before assigning vendors.

Event Venues

Large bookings require AV teams, catering, and permits. Create multi-stage approvals where each department signs off via ApproveThis before Proximity confirms the event.

Final Thoughts

ApproveThis and Proximity bridge the gap between physical space management and human decision-making. By automating approval chains, teams reduce delays, enforce policies consistently, and keep audit trails for compliance. Whether you’re managing a boutique hotel or a corporate campus, this integration turns chaotic processes into structured workflows.

Ready to streamline your space operations? Register for ApproveThis or explore Proximity’s features today. For a personalized walkthrough, book a demo to see how approval automation can transform your workflows.