ApproveThis manages your Gridfox Integration approvals.

Why Combine ApproveThis with Gridfox?

Gridfox empowers teams to build custom applications for managing data, tracking projects, or monitoring workflows – all without coding. But when critical decisions need to be made (like approving a purchase order or signing off on a contract), data alone isn’t enough. This is where ApproveThis steps in. By connecting Gridfox to ApproveThis via Zapier, businesses turn static data into actionable workflows, ensuring every decision is routed to the right people, tracked in real time, and documented for accountability.

Together, these platforms solve a common problem: decision bottlenecks. Gridfox users can trigger approval requests automatically based on data changes, while ApproveThis handles the human side – escalations, reminders, and compliance. The result? Teams spend less time chasing approvals and more time executing.

Key Integration Benefits

For Gridfox Users: Automate approval triggers directly from your custom apps. When a sales team logs a new client discount in Gridfox, ApproveThis can instantly route it for manager review. No manual handoffs.

For ApproveThis Users: Leverage Gridfox’s real-time data to power dynamic approvals. Example: A procurement request in Gridfox exceeding $5,000 could auto-escalate to a senior approver via ApproveThis’ thresholds.

For Cross-Functional Teams: External partners (vendors, clients) can approve requests via email without needing a Gridfox license. Finance might require a vendor’s sign-off on an invoice stored in Gridfox – ApproveThis makes it seamless.

Real-World Use Cases

Procurement & Finance: Streamlining Purchase Approvals

A construction company uses Gridfox to track material requests from field teams. Each new entry triggers an ApproveThis workflow that routes based on cost:

• Under $1,000: Auto-approved using ApproveThis’ thresholds.
• $1,000-$10,000: Sent to project managers.
• Over $10,000: Escalated to the CFO.

Approvers receive email notifications with a link to review the Gridfox record. Once approved, Gridfox auto-updates the request status, and the procurement team is notified to proceed. This cuts approval cycles from days to hours.

Marketing: Campaign Budget Governance

A marketing team builds a Gridfox app to track campaign expenses. When a team member updates a budget line item, ApproveThis:

• Checks if the change exceeds 10% of the original budget using calculated fields.
• Routes for approval to the marketing director if thresholds are met.
• Auto-denies requests if submitted during a budget freeze (using conditional logic).

This ensures financial control without micromanaging every edit.

Operations: Vendor Onboarding Compliance

An HR team uses Gridfox to collect vendor contracts. New vendor submissions trigger an ApproveThis workflow requiring sign-off from legal, security, and finance. Approvers vote via email, and ApproveThis’ approval groups ensure consensus before the vendor is marked “active” in Gridfox. If an approver is OOO, vacation delegation reassigns tasks automatically.

Setup Guide: Connect Gridfox to ApproveThis in 15 Minutes

Step 1: Create a Zapier account (if you don’t have one).

Step 2: Choose a trigger. For Gridfox, select “Record Created” or “Record Updated.”

Step 3: Connect Gridfox. Authenticate your account and select the table/app you want to monitor.

Step 4: Set up ApproveThis as the action app. Use the “Create Request” action.

Step 5: Map Gridfox fields to ApproveThis. Example: Map “Total Cost” from Gridfox to a calculated field in ApproveThis to trigger threshold-based routing.

Step 6: Test the Zap. Create a test record in Gridfox to ensure the approval request populates correctly.

Pro Tip: Use ApproveThis’ conditional logic to add branching paths. Example: If “Department=Legal” in Gridfox, route to the general counsel; others go to department heads.

Team-Specific Advantages

Finance Teams

Reduce fraud risk by mandating approvals for high-value transactions logged in Gridfox. ApproveThis’ audit trails provide a clear record for compliance audits.

Project Managers

Track task approvals (e.g., design mockups, engineering specs) directly from Gridfox project trackers. Real-time dashboards show bottlenecks.

HR Departments

Automate employee onboarding: When Gridfox flags a completed training module, ApproveThis triggers a manager sign-off to finalize payroll setup.

Why This Integration Works

Gridfox excels at data capture; ApproveThis excels at human-in-the-loop processes. Together, they close the gap between data and action. Unlike native Gridfox features (which lack multi-step routing or conditional logic), ApproveThis adds governance without complicating Gridfox’s interface for everyday users.

Plus, ApproveThis scales with complex needs: Multi-national teams can set region-specific approval chains, while startups can start simple and add rules as they grow.

Getting Started

Ready to automate approvals? Sign up for ApproveThis, then explore our pre-built Gridfox templates. For a tailored walkthrough, schedule a demo to see how approval automation can fit your workflows.

No coding required – just clarity, speed, and control.