ApproveThis manages your Slottable Integration approvals.

Why Approval Workflows Matter for Slot-Based Businesses

Slottable solves a critical problem for businesses that manage finite resources - whether that's consultation slots, workshop seats, or equipment reservations. But every time someone books or modifies a slot, there's often a hidden approval process: managers confirming availability, finance teams vetting discount requests, or legal reviewing contract changes.

ApproveThis brings structure to these decisions without slowing things down. While Slottable handles the "what" of scheduling, ApproveThis manages the "who approved it and why." Together via Zapier, they create closed-loop automation where slot changes trigger approvals, and approvals automatically update schedules.

Three Teams That Benefit Immediately

1. Operations Teams Managing Physical Spaces

A university using Slottable for lab equipment bookings can set approval thresholds in ApproveThis. Requests exceeding 4 hours trigger automatic department head review. Approvers get email notifications with embedded equipment calendars, clicking "Approve" auto-confirms the slot without needing Slottable access.

2. Sales Teams Handling Custom Deals

When a sales rep in Slottable marks a demo request as "Enterprise Deal," ApproveThis routes it to both the Sales Director and Legal. Using calculated fields, the system checks if the proposed discount exceeds 15%, adding Finance to the approval chain if triggered.

3. Customer Success Managing Renewals

CSMs updating a client's tier in Slottable (like from "Basic" to "Premium") can require CMO sign-off in ApproveThis. The approval request includes usage data pulled from Slottable's API via Zapier, ensuring decisions are data-driven.

Real-World Use Cases Beyond Theory

A medical clinic uses Slottable for patient visits. When a receptionist books an MRI slot, ApproveThis checks:

• Insurance pre-authorization status
• Referring physician credentials

Only when both are verified does the appointment get confirmed. This reduced denied claims by 22% for Midwest Health Partners.

An event company manages speaker slots through Slottable. Any speaker change triggers a three-step approval in ApproveThis:

1. Content team validates topic relevance
2. Logistics checks AV requirements
3. Legal reviews contract terms

Sequential approvals ensure no step is missed, cutting speaker-related issues by 41%.

Technical Setup Without the Headache

Connecting Slottable to ApproveThis takes 15 minutes using Zapier:

1. Create a Zap with Slottable's "Contact Changed" trigger
2. Filter for specific field changes (e.g., "Status" or "Tier")
3. Map Slottable data to ApproveThis' custom request fields
4. Set approval rules based on Slottable data (e.g., auto-approve under $500)

Key configuration tip: Use ApproveThis' calculated fields to compare Slottable's duration data against your approval thresholds automatically.

Why This Combo Beats Native Approvals

While Slottable handles basic confirmations, ApproveThis adds:

Cross-Platform Context: Pull data from your CRM into approval requests via Zapier, giving approvers full visibility without app switching.

Escalation Paths: If an approver in Slottable is OOO, ApproveThis automatically reroutes to their delegate without dropping the request.

Compliance Audits: Maintain an immutable record of who approved what slot change and when - crucial for regulated industries.

Scaling Without Licensing Headaches

ApproveThis shines when external stakeholders are involved. Consider these scenarios:

- Clients approving draft schedules via email (no login required)
- Vendors confirming delivery slots through SMS
- Contractors submitting availability changes through a web form

Since approvers don't need ApproveThis licenses, you avoid the per-user fees that plague other tools. This makes it ideal for:
Agencies: Client approvals on campaign timelines
Manufacturers: Supplier confirmations for material deliveries
Consultants: Client sign-offs on project phase gates

Making It Work for Your Team

Start with high-friction areas:

Customer Success: Require manager approval before offering premium slot upgrades during renewal talks.

Sales Ops: Automatically flag discounted annual contracts exceeding $10k for CFO review.

HR Teams: Route interview slot changes through TA leads before updating in Slottable.