ApproveThis manages your WishList Member Integration approvals.

When Approval Workflows Meet Membership Management

Let's cut to the chase: managing memberships sucks when you're stuck manually approving every access request, upgrade, or cancellation. ApproveThis and WishList Member are like the Batman and Robin of membership operations – one handles the gritty approval workflows, the other protects your digital content like a fortress. Connect them through Zapier, and you've got a system where membership changes actually keep up with your business decisions.

Why This Combo Doesn't Just "Work" – It Solves Problems

WishList Member does one thing extremely well: locking down WordPress content behind membership tiers. ApproveThis does one thing extremely well: making sure the right people sign off on decisions before things happen. Together, they fix the "who said yes to that?" problem in membership management.

Three Business Benefits That Matter

1. No more content leaks: New members only get access after explicit approval. No accidental "free trial" extensions because someone forgot to click a button.

2. Audit trails for days: Every membership change ties directly to an approval record. Useful when your CFO asks why 50 people got free premium access last quarter.

3. External approvers without the license fees: Your compliance team can approve/deny requests via email without needing WishList Member logins. They'll love you for not adding another system to their stack.

Real-World Use Cases That Aren't Fluff

1. Premium Access Requests (That Actually Stay Premium)

Here's how a fitness coaching company uses this setup: When a member applies for premium video content access, ApproveThis:

• Routes the request to the training director AND legal (those liability waivers matter)
• Checks if the member completed prerequisite courses using calculated fields
• Auto-approves if under $500/month using approval thresholds

Once approved, Zapier adds them to the correct WishList Member level and triggers a welcome email sequence. No human copying/pasting emails at 2 AM.

2. Cancellation Fire Drill Mode

A SaaS company handles cancellations like this: When someone cancels in WishList Member, ApproveThis:

• Flags the finance team to approve final refunds
• Requires customer success to confirm exit interviews happened
• Automatically removes Slack/forum access 24hrs after approval

This stops the "Why is this cancelled client still in our mastermind group?" panic.

3. The "Oops, We Fired Them Too Hard" Recovery

Enterprise teams love this one: When an approval request gets denied (say, removing executive access), ApproveThis can:

- Create a WishList Member backup of their content access
- Notify IT to preserve data for legal holds
- Start a 30-day countdown in the dashboard

All without someone manually documenting every step in a Google Doc that nobody can find.

Setting This Up Without Losing Your Mind

Here's the 3-step process even your least technical team member can handle:

Step 1: In Zapier, create a new Zap with ApproveThis as the trigger app. Choose either "New Request" or "Request Approved/Denied" depending on whether you want approvals to start or end the process.

Step 2: Connect WishList Member as the action app. For membership adds/removals, use "Add Member to Level" or "Uncancel Member From Level". Pro tip: Use Zapier's filters to only trigger for specific membership tiers.

Step 3: Test with a real request. Approve something in ApproveThis and watch WishList Member update within seconds. If it doesn't work, check that your API keys are pasted correctly (it's always the API keys).

Which Teams Actually Care About This?

Membership Managers: They get to stop playing middleman between departments. Set up conditional approval paths so legal only sees high-risk requests, not every basic upgrade.

Finance Teams: Approval thresholds mean anything over $X/month automatically escalates. They can approve directly from Outlook without learning yet another platform.

Operations: Real-time dashboards show exactly where bottlenecks are. Is marketing slow-walking premium content approvals? The data doesn't lie.

The Secret Sauce Most People Miss

ApproveThis has two features that make this integration actually work in the real world:

Vacation Delegation: When your head of content is on leave, approvals auto-route to their deputy. No more members stuck in limbo because someone's sipping margaritas in Bali.

Calculated Fields: Automatically flag requests where members are skipping prerequisite tiers. If someone tries to jump straight to "Platinum" without completing "Gold", the system blocks it until manual override.

When Not to Use This Integration

If your membership process is "take their credit card and hope for the best", this is overkill. But if you have:

- Multiple approval layers (finance + legal + content teams)
- Tiered access with prerequisites
- External partners who need partial access
...then yes, this will save your sanity.

Ready to Stop Being a Human Router?

ApproveThis + WishList Member via Zapier isn't about flashy automation. It's about making sure your membership changes actually match what leadership approved – without the backchannel Slack pleas and spreadsheet trackers.

The setup takes 20 minutes. The peace of mind lasts until your next audit. Register for ApproveThis, connect your WishList Member account, and start approving like you've actually got better things to do.