ApproveThis manages your Vuala Integration approvals.

When Approval Bottlenecks Meet Their Match

Let’s get real – invoice approvals suck. Finance teams play spreadsheet tag while department heads miss deadlines hunting down approvers. Vuala keeps your invoices organized, but approvals? That’s where the wheels fall off. ApproveThis doesn’t just grease those wheels – it replaces them with a rocket engine.

Why This Combo Works Like Bourbon and Branch

Vuala’s great at wrangling invoices. ApproveThis owns the approval circus. Together? They’re the silent assassins of accounts payable. Think auto-routed approvals based on invoice amounts, real-time tracking without status meetings, and approvers who don’t need another software login. It’s like giving your CFO a time machine.

For the Number Crunchers

Your finance team gets audit trails tighter than a submarine door. Approval thresholds mean junior staff can greenlight small invoices while big spends automatically route to the C-suite. Vacation delegation stops approvals from dying in someone’s out-of-office abyss.

For the Process Nerds

Operations leads can finally stop being human routers. Set conditional rules like “All marketing invoices over $5k need CMO sign-off” or “Recurring vendor payments auto-approve after 2 days.” Calculated fields automatically flag invoices that don’t match purchase orders.

Real-World Wins (No Fluff)

A mid-sized manufacturing company slashed invoice approval time from 11 days to 38 hours. How? Auto-escalating approvals when invoices near net terms deadlines. Their AP team stopped playing calendar Tetris with approvers.

An e-commerce agency eliminated $240k in duplicate payments last year. Their secret? Approval workflows that cross-check vendor IDs and invoice dates before human eyes ever see the request.

Building Your Approval Machine

Setting this up is easier than explaining TikTok to your CFO:

1. Connect Vuala and ApproveThis through Zapier (takes 9 minutes)
2. Set rules like: “Route all IT invoices over $10k to CTO + CFO”
3. Enable email approvals so external vendors can sign off without logins

Pro tip: Use calculated fields to auto-flag invoices where the total doesn’t match line items. Your team will catch errors before the “approve” button gets clicked.

Department-Specific Wins

Procurement Teams

New vendor setup approvals now happen in hours instead of weeks. How? Auto-route requests based on vendor risk tiers. High-risk suppliers get extra scrutiny while approved partners get fast-tracked.

Marketing Departments

Agency invoices get approved before deliverables are late. Set thresholds where campaigns under budget auto-approve, while overages trigger instant stakeholder alerts. No more surprise overspend calls.

Operations Managers

Facility maintenance invoices get processed before service calls. Approval groups ensure both location managers and central finance sign off – without endless email chains.

The Quiet Perks You’ll Love

Beyond the obvious time saves:

• External approvers (like clients or vendors) don’t need Vuala logins
• Auto-archiving approved invoices to your ERP
• Real-time dashboards showing approval bottlenecks

Common Stumbles (And How to Dodge Them)

Don’t just automate bad processes. If your current approval flow resembles a Rube Goldberg machine, fix that first. Map out decision points before building Zaps.

Set escalation rules early. That $50k invoice shouldn’t sit on an approver’s vacationing inbox for weeks. Approval thresholds and delegation handles this automatically.

When to Wave the White Flag

If you’re still...

- Manually forwarding invoice approval emails
- Chasing down approvers via Slack/Teams/Smoke signals
- Losing sleep over audit compliance
...it’s time to let these tools do their damn job.

Getting Started Without the Headache

Approval processes are like refrigerators – everyone’s got one, but nobody wants to see how yours works. Here’s how to implement without the drama:

1. Start with one workflow – maybe vendor onboarding or capex requests
2. Use ApproveThis’s pre-built Vuala templates
3. Train approvers using the email/Slack approval options
4. Expand to other processes once the team’s addicted

The Bottom Line

Vuala keeps your invoices from becoming digital tumbleweeds. ApproveThis stops approvals from being corporate ping-pong. Together? They’re the financial control tower you wish you had last quarter.

Ready to stop being an approval traffic cop? Get ApproveThis humming with your Vuala setup, or schedule a demo to see the magic live. Your future self (and your auditors) will thank you.