ApproveThis manages your BoothBook Integration approvals.

Why Approval Processes Break for Event Rental Companies

Let’s be real: your team isn’t getting paid to chase down signatures. But when bookings, leads, and payments live in BoothBook while approvals get lost in email threads or Slack, things slip. A $20k tent rental gets held up because your warehouse manager missed an email. A hot lead for a corporate gala goes cold waiting for sales director sign-off. You know the drill.

ApproveThis fixes this by adding structured, automated approval workflows to BoothBook’s booking management – without making your team learn new software. We’re talking about turning BoothBook triggers (new bookings, leads, payments) into approval tasks that get routed to the right people, with rules that make sense for your business.

How This Combo Works (The Short Version)

Connect BoothBook to ApproveThis via Zapier, and suddenly:

• New BoothBook bookings → auto-create approval requests with all booking details attached
• Approved requests in ApproveThis → auto-create leads or update bookings in BoothBook

Your approvers get everything they need to say yes/no via email or a simple dashboard – no BoothBook login required. Finance gets payment approvals that actually match the signed-off booking terms. Sales stops losing leads in the 11th email of a thread.

Where This Hits Different for Event Pros

1. No More “Who Approved That?!” Moments

A wedding planner submits a last-minute request for 50 extra chairs via BoothBook. Your ops team lead gets an ApproveThis email with all details: pricing, delivery date, inventory availability. They approve directly from their phone. The approval is timestamped, logged, and automatically updates the BoothBook booking. When the client inevitably asks “Why’d we get charged for 50 chairs?”, you have the paper trail.

2. Sales Teams That Actually Follow Up on Leads

New BoothBook lead comes in for a high-school prom. ApproveThis calculates the lead score based on budget size and event date, then routes it to your sales manager. They approve prioritizing this lead, which auto-creates a task in BoothBook for the sales rep. No more spreadsheet trackers or “I thought YOU were handling this?”

3. Finance Doesn’t Have to Play Detective

When a payment hits BoothBook over $5k, ApproveThis triggers a 2-person approval: one from sales (to confirm the amount matches the booking) and one from finance (to verify the payment method). Both approvals happen in their preferred tool – sales in email, finance in Slack via ApproveThis’s integrations. No more digging through BoothBook logs to see who authorized what.

Setup That Takes Less Time Than Loading a Tent Trailer

If you can set up a BoothBook booking form, you can handle this:

1. Create your free ApproveThis account (takes 2 minutes)
2. Build approval templates: Map out who needs to approve what. Example: Bookings over $10k require ops + sales sign-off. Leads marked “urgent” go straight to the sales director.
3. Connect to BoothBook via Zapier: Use pre-built templates like “New BoothBook Booking → Approval Request” or “Approved Request → Create BoothBook Lead”.

Pro tip: Use ApproveThis’s calculated fields to auto-flag bookings that need extra scrutiny. Like if a client requests delivery on a holiday weekend, add a 15% surcharge and trigger a manager approval.

Why Your Team Will Actually Use This

Most approval tools feel like HR mandated them. This works because:

• Approvers don’t need another login: External vendors or clients can approve via email without a BoothBook license.
• It bends to your process: Sequential approvals for CFO sign-off? Consensus-based approvals for warehouse teams? Done.
• Auto-escalation: If your ops manager is OOO, ApproveThis reroutes approvals to their backup – no manual handoffs.

Real-World Scenarios That Don’t Suck

For AV Companies: Stop Overcommitting Gear

Problem: Your team books a speaker system in BoothBook, not realizing it’s already allocated for another event. Cue frantic client calls.

Fix: Connect BoothBook to ApproveThis with inventory checks. New bookings trigger an approval that checks your inventory system (via Zapier). If inventory is low, require manager sign-off before confirming.

For Tent Rental Pros: No More Deposit Disputes

Problem: Clients swear they never approved a 50% deposit. Your team spends hours digging through old emails.

Fix: BoothBook payment records → ApproveThis approval requests. Clients get a deposit terms email they must approve. ApproveThis logs it with timestamps and attaches the PDF terms. Dispute resolved in 30 seconds.

The Bottom Line

ApproveThis isn’t another app your team will ignore. It’s the missing layer that makes BoothBook work how you actually operate. Approval chains that respect your hierarchy. Sign-offs that happen where your team already works. And zero licenses for clients/vendors who just need to say “yes” once.

If you’re booking $200k+ events through BoothBook but still chasing approvals like it’s 2012, this is your fix. Get started free or schedule a 10-minute demo to see how it handles your trickiest approval scenarios.

FAQ (Because We Know You’re Thinking It)

Q: Can approvers edit the BoothBook data?
A: Nope. They only see relevant info (pricing, dates) and approve/reject. No accidental changes to your BoothBook records.

Q: What if we need legal to review contracts?
A. Attach the BoothBook contract PDF to the approval request. Legal reviews and approves via email – no BoothBook access needed.

Q: We use BoothBook’s mobile app. Does this work there?
A: ApproveThis approvals come through email or Slack. Your team can approve from any device without switching apps.