ApproveThis manages your Coherent Integration approvals.

When Booking Software Meets Approval Muscle

Let's get real - managing a coworking space or hybrid office is like herding cats with jetpacks. Between last-minute bookings, membership cancellations, and corporate clients wanting custom setups, your team's stuck playing paperwork whack-a-mole. Coherent handles the scheduling nuts and bolts, but when money or permissions are involved? That's where ApproveThis turns "waiting on someone" into "already handled."

Connect these two through Zapier, and you're not just automating tasks - you're removing the 3 days of Slack pings, forwarded emails, and "Hey, did you see that?" hallway ambushes. Financial controllers get guardrails without playing hallway cop. Community managers approve visitor passes between coffee runs. And your CFO? They'll finally stop asking why that $12k meeting room booking wasn't reviewed.

Where This Combo Hits Different

Coherent's great at taking bookings. ApproveThis is great at getting decisions made. Together, they cover the 3 big headaches in workspace management:

1. "Who's Got the Keys?" Syndrome

That moment when EnterpriseCorp books your premium suite for 50 people...and your facilities team finds out via a Post-It note. With the integration:

• High-value bookings auto-flag for facilities review
• Maintenance crews get approval requests in their inbox (no app logins needed)
• Bookings only confirm after physical space checks

2. The Membership Cancellation Shuffle

When startups pivot or teams go remote, cancellations happen. But losing track of exit terms? That's how you end up eating last month's HVAC bill. The integration auto-triggers:

• Refund approval workflows tied to cancellation dates
• Security deposit checklists sent to operations
• Auto-hold on final invoices until exit inspections clear

3. Corporate Account Onboarding Gridlock

Enterprise deals shouldn't die in legal review purgatory. When Acme Corp signs up via Coherent, ApproveThis can:

• Route NDAs to legal while facilities plans go to ops
• Calculate pro-rated fees based on move-in dates
• Auto-approve standard requests under $5k

Real-World Scenarios That Won't Make You Facepalm

The Pop-Up Office Play

Agency teams love your flex spaces...until 20 designers show up to a room set for 10. Now, when "CreativeHouse" books via Coherent:

1. Capacity thresholds flag oversize groups
2. ApproveThis pings facilities to adjust layouts
3. Only after floor plan approval does the booking confirm

Corporate Card Conundrums

That sales team expensing $200/day in kombucha? Finance used to find out post-charge. Now:

- Recurring bookings over budget auto-flag
- Approval rules check against department limits
- Declines happen before the card gets swiped

VIP Member Vetting

When a crypto startup wants 24/7 access:

1. Coherent sign-up triggers multi-step approval
2. Background check goes to security
3 Insurance docs route to legal
4. Only when both approve does the keycard activate

Setup That Won't Make You Swear at Zapier

If you can forward an email, you can handle this:

1. Pick Your Pain Point: Start with one workflow - say, booking approvals over $10k
2. Zapier Handshake: Connect Coherent's "New Booking" trigger to ApproveThis' "Create Request"
3. Approval Rules: Set thresholds so only big-ticket items need review
4. Test Drive: Book a fake "executive retreat" and watch approvals flow

Pro Tip: Use ApproveThis' Calculated Fields to auto-flag bookings that exceed:
- Room capacity by 20%
- Monthly budget limits
- Blackout dates for maintenance

Why Your Teams Will Actually Use This

For Operations Managers

No more 9 PM texts about whether you approved the drone light show in Conference Room B. Set approval groups so after-hours requests first go to security, then facilities, then you. If someone's OOO, vacation delegation auto-reassigns.

For Finance Teams

Budget holds get approved before charges hit. Set auto-approval thresholds so recurring $5k/month bookings just happen, but anything new over $2k needs a rubber stamp. Audit trails are automatic.

For Community Teams

Visitor passes get approved via email while you're doing rounds. External vendors (cleaning, IT) get temporary access approvals without Coherent logins. Overrides require manager approval, so no more "I let them in once" security gaps.

The Nutshell Version

Coherent + ApproveThis via Zapier is about:

- Money: Stop leaving cash on the table from unapproved discounts
- Time: Ditch the approval scavenger hunts
- Control: Keep your spaces running smooth without micromanaging

It's not magic - it's just connecting systems that should've been talking all along. No more "The booking went through but..." surprises. Just spaces that work like your team actually communicates.

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FAQ (Because We Know You're Thinking It)

Q: Do approvers need Coherent logins?
A: Nope. Approve via email. External partners just click approve/reject.

Q: What if someone ignores the approval request?
A: Escalation rules ping their manager after 24hrs. You set the timeout.

Q: Can we customize approval reasons?
A: Yep - require comments on declines. Track trends in dashboard reports.